ICF Kalyana Mandapam

Integral Coach Factory, Chennai (ICF) has three marriage halls viz.,

1. ICF New Kalyana Mandapam

2. ICF Golden Jubilee Kalyana Mandapam
3. ICF Diamond Jubilee Community Hall

The above said three marriage halls have been provided with all the basic amenities
required for conducting all auspicious family functions.

The three marriage halls are allotted to serving/retired employees of ICF and other
railways four months in advance at a very subsidized rate.

For outsiders, the three marriage halls are allotted three months in advance at a
competitive rate.

The allotment timing of the hall is from 14.00 hrs on the date of booking to 14.00 hrs on
the next day.

Facilities and Services :

1. 2 A/c rooms furnished with cot and cup-board for usage of bride and bride-groom
2. Adequate number of plastic chairs for usage at the hall and dining hall.
3. Kitchen with separate store room
4. Sufficient quantity of cooking utensils
5. Pooja utensils
6. Gas Cylinders offered at commercial rates
7. Metro water
8. Ample parking facility for two-wheeler and four-wheelers
9. Bus facility available very near to the marriage hall

Hall Booking Tariff :

The allotment charge of the marriage hall for one day (i.e. 24 hours) is tabulated below.
Serving/Retired
Description of
Name of the marriage hall employees of Outsiders
the tariff
ICF/other Railways

Rent Rs.5000.00 Rs.20,000.00

Security
ICF New Kalyana Mandapam
Deposit
Rs.10,000.00 Rs.40,000.00

TOTAL Rs.15,000.00 Rs.60,000.00

Rent Rs.5000.00 Rs.20,000.00
ICF Golden Jubilee Kalyana Security
Mandapam Deposit
Rs.10,000.00 Rs.40,000.00

TOTAL Rs.15,000.00 Rs.60,000.00

Rent Rs.5000.00 Rs.40,000.00
Security
ICF Diamond Jubilee Community Hall
Deposit
Rs.10,000.00 Rs.80,000.00

TOTAL Rs.15,000.00 Rs.1,20,000.00

Terms and Conditions:

1. The allotment timing of the marriage hall is from 14.00 hrs on the date of allotment
of the allottee to 14.00 hrs on the next date. The allottee should strictly adhere to
the timings while occupation and during vacation of the marriage hall.
2. On the day of allotment, the allottee should pay cleaning charges (an amount of
Rs.2500/- in case of ICF New Kalyana Mandapam/ICF Golden Jubilee Kalyana
Mandapam, an amount of Rs.3000/- in case of ICF Diamond Jubilee Community
Hall) at the marriage hall.
3. ICF administration or managing committee is not responsible for theft or loss of
any personal belongings of the occupant.
4. Electricity consumed and LPG cylinders used will be charged at commercial rate.
5. Sticking posters is strictly prohibited in the entire mandapam premises, and
charges will be recovered from the allottee for removing the same.
6. Consumption of alcoholic drinks/drugs and playing cards is strictly prohibited
inside the mandapam.
7. After occupation of the mandapam, the allottee is responsible for all the kalyana
mandapam items including table and chairs, damage/breakage if any charges will
be recovered from the allottee.
8. The function specified in the application form should ONLY be conducted and no
other function should be celebrated.
9. If the allottee sublets the mandapam or the booking is done on false grounds or
uses it for purpose other than for what it was allotted, the allottee will be liable for
forfeiture of security deposit besides action under D&A Rules.
10. It is the responsibility of the allottee to check up the facilities available at the
kalyana mandapam well in advance to the date of function.
11. In case of non-supply / short supply of water and LPG, during conduct of
functions, the allottee themselves have to make their own arrangements and ICF
administration or the managing committee will not be responsible for this.
12. ICF administration or the managing committee is not responsible for the failure of
power or any other amenities / electrical items during conduct of function. Under
such circumstances, the allottee will have to make their own arrangements.
13. As on date, no contract is in existence at the ICF Marriage Halls for providing
electrical / stage decoration. Hence the allottee shall arrange at their own cost for
stage /electrical decorations and any other additional requirements if any.
14. Presently, the managing committee does not provide for posting of any security
personnel at the marriage halls of ICF and hence the allottee is advised to make his
own arrangements for posting of private security personnel on the date of his/her
allotment.
15. The allottee is strictly advised to bring their own lock and keys for the safety of
their items kept in the rooms being offered to them at the hall. After close of
function, the allottee is also advised to remove their locks from the rooms without
fail.
16. During conduct of function at ICF Diamond Jubilee Community Hall if there is a
power failure, the diesel generator available in the community hall will be put to
use for which necessary charges will be recovered from the security deposit. The
generator can support only the lighting provided by the community hall and NOT
the decorative lighting viz., focus lights, etc.,
Allotment Procedure:

The three marriage halls are allotted for conduct of functions to employees as well as to
their dependents. The list of functions that are allowed to be conducted is detailed below.

1. Marriage
2. Wedding Reception
3. Bethrotal
4. Puberty
5. Valaikaapu/Seemantham
6. Employee’s Retirement function
7. 60th / 80th Birthday function / Children’s Birthday
8. Upanayanam
9. Ear-boring function
10. Naming function

If any serving/retired railway employee requires the ICF marriage hall four months in
advance, the applicant should submit the applications with the requisite enclosures
during the first week at Welfare Centre/Shell/ICF.

For example, if a serving/retired railway employee seeks allotment for the month of
October, the applicant should submit the applications during the first week of June. While
submitting the application, the applicant should enclose a Demand Draft drawn in favour
of “ICF Kalyana Mandapam” for Rs.5000/-. Thereafter, the allotment will be done on the
10th of June at 11.30 hrs. If 10th falls on Saturday/Sunday/Holiday allotment will be
done on the next working day at 11.30 hrs. All applicants who have applied should be
present on that day ie. 10th , failing which, their application will not be considered. While
allotting on the lot day i.e. 10th of every month, preference will be given to applications
submitted by ICF employees. If an applicant could not be allotted marriage hall on the lot
day i.e. 10th , then the application will be returned alongwith the demand draft to the
applicant. All applicants who have been allotted the marriage hall on the lot day i.e. 10th
will have to pay the balance amount of Rs.10,000/- by cash. Suppose, if more than one
application is received for the same day, allotment will be made based on drawal of lots.
The allotments made by way of drawal of lots CANNOT BE CANCELLED AT A LATER
DATE.

All allotments made after the lot day i.e. 10th of every month will be made on first cum
first served basis and the applicant need not enclose any demand draft rather the
applicant should pay the total allotment charges i.e. Rs.15,000/- by cash.

As far as Outsiders is concerned, the marriage hall of ICF will be allotted to them three
months in advance on first cum first served basis, subject to availability of the marriage
hall. If any outsider seeks allotment of ICF marriage hall for the month of October, they
should approach Welfare Centre/Shell/ICF on 1st of July (i.e. three months in advance)
alongwith the requisite enclosures and pay the total allotment charges by cash. If 1st of
July falls on Saturday/Sunday/Holiday allotment will be done on the next working day.
Allotment Calendar :
If the applicant is a serving/retired If the applicant is an
Month for which
Sl. railway employee, then the Outsider, then they
allotment is sought
No. application has to be submitted would be eligible for
by the applicant
during allotment from
1 January 1st week of september 1st of October

2 February 1st week of october 1st of November

3 March 1st week of november 1st of December

4 April 1st week of december 1st of January

5 May 1st week of January 1st of February

6 June 1st week of February 1st of March

7 July 1st week of March 1st of April

8 August 1st week of April 1st of May

9 September 1st week of May 1st of June

10 October 1st week of June 1st of July

11 November 1st week of July 1st of August

12 December 1st week of August 1st of September

Refunds:

After conduct of the functions, the allottees will be refunded the security deposit amount
after adjusting the dues towards LPG, electricity, water and service tax.

In case the allottee wishes to cancel the allotment made in their favour, the cancellation
charges will be recovered from them as per the tabulation shown below

If the allottee cancels his allotment Cancellation charges levied

More than 15 days from the date of function 50 % of rent

More than 8 days but less than 15 days from the date of function 75 % of rent

Less than 8 days from the date of function 100% of rent

NOTE:- The date of function will be excluded while computing the number of days.

All refunds will be made through NEFT to the bank account of the applicant which was
furnished at the time of booking.

Contact :
For any further clarification/information you may contact Welfare Centre/Shell
Division/ICF on any working day from 10.00 hrs to 12.30 hrs.
Contact Phone number

1. (Railway) - 47556
2. (BSNL) - 044-26147556.
FAQs

Q.No.1 Does the marriage hall at ICF is allotted for half-a-day function?
Ans. No. All the three marriage halls at ICF are allotted on 24 hour basis i.e. for 1 day.
While booking the hall, can the applicant pay the allotment charges by way of cheque/Demand
Q.No.2 Draft ?
Ans. No. The allottees are required to pay the allotment charges by cash.
Q.No.3 What are the documents to be submitted by the applicant while booking the ICF marriage hall ?
Ans. In case of allotments to serving employees of ICF

1. ID proof of the applicant viz., Railway ID card

2. Residence proof of the applicant viz., Ration card/Aadhar card etc.
3. ID Proof of the person for whom function is being conducted viz., Driving
Licence/Passport/Pan Card/Voter ID card, etc
4. Applicant’s Bank passbook first page (which should have the Account No. &
IFSC code)
5. 2 ( two) passport size photographs of the person for whom the function is
being conducted.

All documents from S.Nos.1 to 4 should be produced in original duly

attaching a photocopy of it. After verification, the originals will be returned
to the applicant.

In case of allotments to serving employees of other railways, in addition to

documents from S.Nos. 1 to 5, the applicant should produce the original
and photocopy of his latest salary bill.

In case of allotment to retired employees of ICF/other railways, in addition

to documents from S.Nos. 2 to 5, the applicant should produce the
following additional documents

6. Service Certificate
7. Pension Payment Order
8. Surety form of a serving employee

All documents at S.No.6 & 7 should be produced in original duly attaching

a photocopy of it. After verification, the originals will be returned to the
applicant.

In case of allotment to outsiders,

9. ID proof of the applicant viz., Driving Licence/Passport/Pan Card, Voter ID

card etc
10. Residence proof of the applicant viz., Ration card/Aadhar card etc.
11. ID Proof of the person for whom function is being conducted viz., Driving
Licence/Passport/Pan Card/Voter ID card, etc
12. Applicant’s bank passbook first page (which should have the Account No. &
IFSC code)
13. 2 passport size photographs of the person for whom the function is being
conducted.

All documents from S.Nos.9 to 13 should be produced in original duly

attaching a photocopy of it. After verification, the originals will be returned
to the applicant.
Q.No.4 How many rooms are available at the marriage halls of ICF ?
Ans. At ICF New Kalyana Mandapam / ICF Golden Jubilee Kalyana Mandapam, apart
 from the two air-conditioned rooms available for Bride and Bridgegroom, two more
rooms for each hall is presently under construction. The available rooms for bride
and bridegroom are provided with cot and cup-board. At ICF Diamond Jubilee
Community Hall only two air-conditioned rooms are available for Bride and
Bridgegroom which are provided with cot and cup-board.
Q.No.5. Is cooking of non-vegetarian food allowed in the three marriage halls of ICF ?
Ans. Yes.
Q.No.6.Is air-conditioning facility available in the three marriage halls of ICF ?
Ans. All the three marriage halls of ICF are non-A/C halls.
Can the marriage halls of ICF be booked for organizing cultural, religious or social
Q.No.7
functions ?
No. The marriage halls of ICF will not be allotted for conducting cultural, religious
Ans or social functions. Also, the marriage halls of ICF will not be allotted for any trade
union/political meetings and for conducting death ceremonies.
What is the allotment calendar of ICF marriage halls for railway employees and
Q.No.8.
outsiders ?
Serving/retired railway employees are allotted ICF marriage halls 4 months in
Ans.
advance and outsiders are allotted ICF marriage halls 3 months in advance