AFTER-MID ASSIGNMENTS ON MS-EXCEL

MS-Excel is application base software. Spreadsheets are often used to store financial data.
Formulas and functions that are used on this type of data include:
 Performing basic mathematical operations such as addition of columns and rows of
figures.
 Finding values such as profit or loss.
 Calculating repayment plans for loans or mortgages.
 Finding the average, maximum, or minimum values in a specified range of data.

For Practice in MS-Excel using different basic and complex formula and functions, 12 different
types of sheets are prepared. The objective and Procedure for making these sheets are
followings:
SHEET 1
PAY ROLL SHEET
Objective:
The objective for making the Pay Roll sheet is to maintain the computerized record of
Salary/Wages of employees. In this sheet, each employee is assigned by its designation
and through which different allowances are calculated automatically, hence providing net
salary after adding and deducting the amounts.
Procedure
1. In first step, write the Company Name of address on the Top middle of the Sheet .
2. Write the heading in the column requires making the pay roll sheet.
3. Add Sr.no in one cell and using auto fill option drag and drop in the column to
automatically fill the Cells with the numbers.
4. Use same (auto-fill) option in Employee ID. Apply the “CONCATENATE” function in
the Full Name column.
5. Apply data validation in the Designation Column so that to prevent wrong information to
be added.
6. In Basic Salary Column, use “Nested IF” condition to add basic salary amount associated
with its designation.
7. House Rent and Covance Allowance are calculated on fixed Percentage to the basic
salary. Basic salary amount is multiplied by the percentage given and fixed the Cell using
F4 button.
8. Gross Salary is the Sum of basic salary+ H.R + Con. Al. The columns are added by using
SUM formula.
9. Provid Fund and Income Tax is also calculated on fixed percentage to the basic salary.
Fixed amounts are multiplied by basic salary amount and fixing it using F4 key.
10. Net Salary is the difference between the Gross Salary and the deduction (sum of P.F &
IT).
11. Format the working by using Format Cell “Ctrl+1” and applying tables and borders.
SHEET 2
RESULT SHEET

Objective
The main objective for making result sheet to maintain student examination record and calculate
the total marks, percentage, total student out of which how many are pass and fail. All this is
done in one sheet by using different formulas & functions.
Procedure
1. In first Step, identify the heading in the Column.
2. Add roll number in one cell and then using auto fill option, drag and drop it in the other
column, enter the name and father name manually.
3. Add the marks in the respected subjects column manually
4. By using SUM formula, add all the marks in the row of all subjects to calculate the
obtained marks. ” =SUM(D11:I11)”.
5. Calculate the average by using formula. Average can also be calculated by dividing the
obtained marks to the number of subjects. “=AVERAGE(J11/6)”
6. Calculate the Percentage of each student by dividing the obtained marks with total marks
(fixing the total marks column “F4”). “=J11/$B$7”
7. Last 3 column is displayed using applying Nested If Condition.
For Results
=IF(J11>=$F$7,"PASS","FAIL")
For Grade
=IF(L11>=90%,"A",IF(L11>=80%,"B",IF(L11>=70%,"C",IF(L11>=60%,"D","FAIL")))
)
For Remarks
=IF(L11>=90%,"Excellent",IF(L11>=80%,"Very.Good",IF(L11>=70%,"Good",IF(L11>
=60%,"Fair","FAIL"))))
8. To calculate the total student, apply COUNT function. This will display the total number
of students enrolled. =COUNTA(B11:B23)
9. To identify the pass/fail students, use COUNTIF function. This is condition based
function for calculating specific number of text or words.
For Pass
=COUNTIF(M11:M23,"PASS")
For Fail
=COUNTIF(M11:M23,"FAIL")
SHEET 3
AGE CHART

Objective
The purpose of making Age Chart is to calculate the No. years, Weeks, days, hours, minutes and
seconds all in sheet. This can be used to calculate the no of years worked by employee from the
date of its joining.
Procedure
1. Write down the headings in the respected column.
2. Insert the Date of Birth and format it using format cell option and select the different
formats of date.
3. Insert the Current Date in the respected column by using formula Ctrl + ; or =Today()
4. Calculate the difference between date of birth and current date. The difference between
sates is calculated by using Dated IF condition. “=DATEDIF(D9,E9,"Y")”
5. To calculate the number of months, weeks and days, multiply the no of years with the
total no. of months, weeks and days mention above the respected headings.
6. To calculate the no of hours, multiply number of days with the total number of hours in a
day mention above the heading.
7. To calculate the number of minutes, multiply the no. of hours with the total no. of
minutes in one hour mention above the heading.
8. To calculate the number of seconds, multiply no. of minutes with the total no. of seconds
in one minute mention above the heading.
SHEET 4
Objective
The purpose for making the INSTALLMENT PRICE sheet is to calculate the total number of

installment and per month installment automatically, this customized software can be used by the
dealers who sells product on installment basis.
Procedure
1. Enter the heading first in the column to start working.
2. Enter Sr. No, cash price and Product name manually.
3. Interest is calculated by multiplying fix percentage to cash price.
4. Installment Price is the Sum of cash price and interest.
5. Advance is calculated by multiplying fix percentage of advance(fixing the cell by F4)
with the cash price.
6. Net Payable is calculated by subtracting the Installment price with the amount of
Advance given.
7. No. of Installment is added manually to calculate the per month installment.
8. Per month installment is calculated by diving the net payable amount to no. of
installment.
SHEET 5
OBJECTIVE
The objective of making Product Rate List is to maintain the records that benefit the customer as
well as the retailer itself. The retailer can easily identify the amount of sale tax and the profit
margin in its product, at the end he is enable to calculate the Profit amount.

PROCEDURE
1. Make the formal format of the Product rate list by adding the data in Column and rows.
2. Entre the Product name and manufacturing Price manually.
3. Sale tax Price and Profit will be calculated as per the given percentage to the
manufacturing price. Multiply the manufacturing price with the given requirement and fix
it using F4 button and press enter. Same with Profit and profit margin.
4. Retail Price is calculated by adding the Sale tax + Profit + Profit margin. Using sum
formula.
5. Profit amount is calculated 25% of the retail Price. Use multiplication formula for this.
SHEET 6
OBJECTIVE
The objectives of making the balance sheet in excel in to made convenience for an accountant.
Just put the amount of assets and Liabilities and it will automatically calculate the total assets
and liabilities side. It will also help in preventing form mis-calculation on both side.

PROCEDURE
1. Make the formal

format of balance sheet by adding the column name and data in rows.
2. Enter the heading of Current Assets and other current assets in Left side of the sheet and
Current Liabilities and Other liabilities in right side of the Sheet.
3. Entre the name of assets and liabilities in the respected column.
4. Use sum formula in Total Current Assets to add the current assets. Same with the other
assets.
5. In the Total Assets Row, use sum formula to add total current assets and total other
current assets. =SUM (G14,G25).
6. On liabilities side, use same procedure and calculate the Total Liabilities by adding Total
Current Liabilities and Total Other Current Liabilities. =SUM(O14,O25).
7. Use the formula Ctrl + ; for entering the current date in the dated column.
SHEET 7
OBJECTIVE
The purpose of making Expense Report is to enable an Individual to maintain its own Personal
record of Expense done. It can be use for official purpose as well as for home users. This will
help an individual to identify its monthly or yearly expenses and can claim all these expenses if
in case of Official Use only.

PROCEDURE
1. Make the formal format accordingly to the company’s format, add column name and data
in the rows respectively.
2. All the Columns are filled manually except the last column.
3. Total column is filled by using the Sum function.
4. Add all the expenses filled in their respected column, =SUM(E12:K12)
5. The Net Total cell is filled by subtracting the advances from the Sub-total sell.