6th June 2020 (Rev.

E)

Kenya Airways
Virtual

SmartCARS Guide

Kenya Airways Virtual

www.kenyaairwaysvirtual.com
SmartCARS Guide

Kenya Airways Virtual SmartCARS Guide

This document is a guide explaining how to use the Kenya Airways virtual SmartCARS.

Contents
Download and Install ................................................................................... 2
Pre-Flight Procedures .................................................................................. 2
Logging in ............................................................................................. 2
Choose your flight ................................................................................... 3
Bidding ................................................................................................ 4
Flight ..................................................................................................... 6
Choosing aircraft type .............................................................................. 8
Choosing Online Network ........................................................................... 8
Selecting Number of Passengers in the flight .................................................... 9
Selecting Cruising Altitude for the flight ......................................................... 9
Entering the Route ................................................................................. 10
Starting Flight Tracking ............................................................................ 10
Handling Step-Climbs .............................................................................. 11
Post-Flight Procedures ................................................................................ 12
Commenting and filing PIREP ..................................................................... 12
Revision Log ............................................................................................ 14
Rev E:................................................................................................. 14
Rev D: ................................................................................................ 14
Rev C: ................................................................................................ 14
Rev B: ................................................................................................ 14
Rev A: ................................................................................................ 14

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SmartCARS Guide

Download and Install

SmartCARS software is found in the Kenya Airways Virtual website, in the Pilot Center,
click on the Flight Tracker tab.

Pre-Flight Procedures
Once downloaded and installed, Open SmartCARS.

Logging in
Log in with your personal ID and password (those used for your Kenya Airways Virtual
account). You should see this window, once logged in.

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SmartCARS Guide

Choose your flight

To choose the flight you wish to fly, Select the Flights tab on the SmartCARS software.
Flights you already bid would appear on this page. If you have no flights bid, click the New
tab to bid a new flight.

Enter your departure and arrival airports. (Use the airport ICAO codes)
Then click on Search.

A list of available flights between the two selected airports will be

displayed.

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SmartCARS Guide

Bidding
In this case, KQA784, from HKJK (Jomo Kenyatta International) to FACT
(Cape Town International), operated on a Boeing 737-800WL, aircraft
registration (5Y-CYA).

To bid, select the desired flight, then click on the Bid tab. Click on the
Back tab, to get back to the previous page.

On the default flights page the bid flight(s) will now be visible, but NOT
active yet. To make the flight active, select the flight by clicking on it.

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This makes the flight active. Parameters of the Flight such as Departure
and Arrival Times, Duration and Distance of Flight, and Aircraft type and
Registration for the flight also populate.

The Fly tab also becomes active.

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SmartCARS Guide

Flight
Launch your Flight simulator program (FSX or P3D or X-Plane)

P3D v4 has been used in this example. Select the appropriate plane, departure
airport, and appropriate time. Then ok to continue. (Remember to start your
flight at a gate/stand, NOT on the runway)

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SmartCARS Guide

Once at the stand, ensure that the parking brakes of your aircraft is set.

Go back to the SmartCARS software and click on Fly to begin tracking your flight.
This takes you to a page similar to the one below.

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SmartCARS Guide

Choosing aircraft type

Choose the appropriate aircraft type from the dropdown menu shown below. (Be keen to
note the aircraft registration is correct)

Choosing Online Network

Choose your online network from the dropdown menu. You can also choose to fly offline.

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SmartCARS Guide

Selecting Number of Passengers in the flight

This can be done by typing the desired number in the box shown above.

Selecting Cruising Altitude for the flight

The desired cruise altitude is selected by typing the value in feet. Number is written in
full and NOT in hundreds of feet or flight levels.

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SmartCARS Guide

Entering the Route

The route for the flight is typed in the route box as shown above. SIDs and STARs as well
as valid Airways and Waypoints are to be used. (You may also include departure and
arrival runways (RWYs) as above)

Starting Flight Tracking

Once this is done, click on the Start tab to begin tracking your progress.

ACARS tab becomes active, and flight tracking begins. Major events and aircraft
configurations during the different phases of flight are recorded.

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SmartCARS Guide

Handling Step-Climbs

Carry on with the flight until you land at the arrival airport. Taxi to the desired gate/stand
and set the parking brakes.

(For step-climbs, adjust the cruise altitude by clicking on the highlighted area to
update the new cruise altitude)

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SmartCARS Guide

Post-Flight Procedures
These are to be followed after the flight is complete.

Commenting and filing PIREP

Comment on the flight and click finish to file your pilot report (PIREP)

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Once filed, a pop up window shows that the PIREP has been filed.

We hope that this tutorial helped understand how to use the Kenya Airways Virtual
SMARTCARS.

Best regards,

Kenya Airways Virtual Staff.

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SmartCARS Guide

Revision Log

Rev E:
6th June 2020

- Updated document images as in website

- Updated table of contents

Rev D:
3rd June 2020

- Updated document format

Rev C:
31st May 2020

- Updated document format

- Corrected spelling errors

Rev B:
13th October 2018

- Updated document format

- Added “handling step-climbs” under Flight procedures
- Updated table of contents

Rev A:
9th August 2018

- Initial version

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