UserManual REP RetiredEmployeeV1.2-7421 0
UserManual REP RetiredEmployeeV1.2-7421 0
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Airports Authority of India Table of Contents
Table of Contents
1. Introduction .............................................................................................................. 1
2. Overview ................................................................................................................... 2
2.1 Conventions ...................................................................................................... 2
2.2 Cautions & Warnings ........................................................................................ 2
3. Getting Started ......................................................................................................... 3
3.1 Data flow diagram ............................................................................................. 3
4. Retired employee section ....................................................................................... 4
4.1 How do you visit on retired employee portal? ................................................... 4
4.1.1 Visit AAI website ......................................................................................... 4
4.1.2 Visit quick link Bar....................................................................................... 4
4.2 Login on retired employee portal....................................................................... 5
4.2.1 Ensure register mobile no. .......................................................................... 5
4.2.2 Enter mobile no........................................................................................... 5
4.2.3 Enter OTP ................................................................................................... 6
4.2.4 Retire employee profile page ...................................................................... 6
4.3 Features available after login ............................................................................ 6
4.3.1 Retired employee SAP data visibility .......................................................... 7
4.3.2 Submission of Medical Form-D ................................................................... 7
4.3.3 Submission of Medical Form-E ................................................................... 8
4.3.4 Submission of Medical Form-F ................................................................. 10
4.3.5 Track claim ............................................................................................... 11
4.3.6 Claim history ............................................................................................. 11
4.3.7 Circular sub-section for retired employee ................................................. 12
4.3.8 Download Medical form ............................................................................ 13
4.3.9 Impaneled Hospital list.............................................................................. 13
4.3.10 Chronic disease list................................................................................... 14
4.4 Yearly declaration of medical scheme and life certificate submission ............. 15
4.4.1 Login on retired employee portal .............................................................. 15
4.4.2 Ensure Form-D submission for all previous quarters ................................ 15
4.5 Data flow diagram for Form-B submission ...................................................... 15
4.5.1 Submission of Form-B online .................................................................... 16
4.5.2 Status of submitted Form-B ...................................................................... 17
5. Retired employee Help Desk ................................................................................. 18
5.1 SAP data support ............................................................................................ 18
5.2 Technical support............................................................................................ 18
Appendix A: List of Payroll Area................................................................................ 19
Appendix B: List of Grades ........................................................................................ 20
List of Figures
Figure 1 - Data flow diagram ........................................................................................... 3
Figure 2 – AAI website quick link Bar .............................................................................. 4
Figure 3 – Retired portal Login page ............................................................................... 5
Figure 4 – Login page with entered mobile no. ............................................................... 5
Figure 5 – Login page with entered mobile no. and OTP ................................................ 6
Figure 6 – User Profile details after login ........................................................................ 7
Figure 7 – Quarterly Declaration Form-D ........................................................................ 7
Figure 8 – Medical Reimbursement Form-E.................................................................... 9
Figure 9 – Medical Reimbursement Form-F .................................................................. 10
Figure 10 – Track Claim page ....................................................................................... 11
Figure 11 – Claim History page ..................................................................................... 12
Figure 12 – Latest Circular page ................................................................................... 12
Figure 13 – Download Medical Form page.................................................................... 13
Figure 14 – Impaneled Hospital page ........................................................................... 13
Figure 15 – Chronic Disease list page........................................................................... 14
Figure 16 – Remaining quarter Form-D submission ...................................................... 15
Figure 18 – opening of Form-B ..................................................................................... 16
Figure 19 – Form-B submission .................................................................................... 17
List of Tables
Table 1 – List of Payroll Area ........................................................................................ 19
Table 2 – List of Grades ................................................................................................ 20
Table 3 – List of Relationship Type ............................................................................... 21
Table 4 – AAI SAP administrators ................................................................................. 24
Table 5 – Record of Changes ....................................................................................... 25
1. Introduction
Airports Authority of India has introduced Online Portal for retired employees. The purpose of
this portal is to provide easy online assistance to the retired employees of AAI and to facilitate
them in claiming medical reimbursement online with ease. One can view latest news, circulars
regarding retired employees, different forms, status of their various claims and also details of
currently empaneled hospitals.
To make this initiative a success and convenient for retired employee user manual is prepared for
reference and guidance. Please refer to the below mentioned guidelines.
2. Overview
Retired Employee Web Portal System has been developed to facilitate those persons who have
retired from the active service of the organisation. They can use this portal to submit their medical
claim from their locations. There is no need to visit any retired employee to their respective region
(RHQ or CHQ) or Airport for medical reimbursement.
2.1 Conventions
There are some mandatory fields which shall be present and updated inside AAI SAP. Every retired
employee shall ensure that following fields are updated inside AAI SAP before utilizing this portal.
Retired employee personal no. (Employee ID).
Retired employee grade information such as E1, E2, NE1…etc
Retried employee payroll area like Ahmedabad, Kolkata …etc
Retired employee mobile number.
Retired employee medical scheme like scheme A or B.
3. Getting Started
Complete retired employee portal is broadly classified into four sections
Retired employee section
Reviewer section
Approver section
HR verifier section
Note: In case of Retired Employee claimed offline, then submit form-D with amount 0(Zero) for
particular quarter.
To open Form-B, kindly click on link “submit” as marked above in figure-17. For every new
financial year above message i.e. “Form-B Submission! Please Submit the Life Certificate
and Medical Option form to initiate a claim.” will appear on the top after login to submit Life
Certificate and update Medical Option. Here, all the form’s (E, F, D) link or menu under Initiate
Claims will be disabled until life certificate is verified by the concerned HR official and same is
updated to AAI SAP system. After clicking on “submit” link below screen will appear. Users have
to fill all the relevant fields then submit. When form will be submitted a message “In-Process” on
the profile page will appear until it’s verified. In case form-B is rejected the appropriate message
will appear on top of profile page.
Prior to submit Form-B, retired employee shall ensure readiness of life certificate and retired
employee shall upload scan copy of same through “Upload” button and then click on “submit”
button.
On every Friday
8- To whom shall retired employee contact to get their data updated in AAI SAP system?
These are the AAI SAP administrators whom retired employee may contact for their data
updation inside AAI SAP system.
9- What are the points that the retired/separated employee shall ensure after login to portal?
10- Whom to contact for issue other than retired employee personal data?
Retired employees may contact on email: [email protected] for the issues other than
personal data.
Version
Date Author/Owner Description of Change
Number
1.0 07/23/2020 AAI This Manual is prepared to help Retired Employee of AAI
only and made ready to distribute.
1.1 07/27/2020 AAI Various Appendices have been added.
1.2 04/05/2021 AAI Functionality to submit Form-B has been added. Retired
employee may submit Form-B for yearly medical scheme
declaration and live certificate submission.
Frequently asked questions have been added.