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Purpose: Document Name Retention of Sample Document Number

This document outlines procedures for retaining samples of raw materials and finished goods for defined periods of time to support potential future investigations. Key points include: - Samples of crude oil and finished products will be taken from each batch and stored for 1 and 2 years respectively. - Sample details like batch number and manufacturing date will be recorded. - If needed for a consumer complaint or recall investigation, samples can be drawn from retained samples for testing. - All control samples will be destroyed after the defined retention time through shredding and defacing.

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umesh shinde
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118 views2 pages

Purpose: Document Name Retention of Sample Document Number

This document outlines procedures for retaining samples of raw materials and finished goods for defined periods of time to support potential future investigations. Key points include: - Samples of crude oil and finished products will be taken from each batch and stored for 1 and 2 years respectively. - Sample details like batch number and manufacturing date will be recorded. - If needed for a consumer complaint or recall investigation, samples can be drawn from retained samples for testing. - All control samples will be destroyed after the defined retention time through shredding and defacing.

Uploaded by

umesh shinde
Copyright
© © All Rights Reserved
We take content rights seriously. If you suspect this is your content, claim it here.
Available Formats
Download as DOCX, PDF, TXT or read online on Scribd
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Document Name Retention of sample

Document Number

1. PURPOSE

1.1 This procedure is to ensure that the samples of raw material and finished goods are retained for defined
period in case of any investigation.

2. SCOPE
2.1 This Procedure is applicable to -----

3. DEFINITION

3.1 Control Samples: Samples of Pouches retained for assuring the conformance with the production
requirements at any point of time after production is done.

4. RESPONSIBILITY

4.1 QC shall ensure that samples are retained as per defined period.

5. PROCEDURE

5.1 Crude Oil


5.1.1 Sample shall be taken from each batch at the time of filling. One kg of the sample shall
be drawn randomly in a plastic can and details of the same shall be mentioned . All such sample shall
be stored in ambient condition for one year.

5.2 Finished product


5.2.1 Sample shall be drawn in each batch at the time of filling of Finished product , which represents
whole lot of the Oil . One kg of the sample shall be drawn randomly from the filing section . Can
shall be sealed and shall have the following information:
 Batch/lot number
 Date of manufacturing

These samples shall be stored in ambient condition for two years.


5.2.2 In case of consumer/Customer complaint/recall investigation, samples to be drawn from
the retained sample for testing. After drawing the sample, pack shall be properly sealed and returned
back to sample retention room.

5.3 Destruction of Control Samples


5.3.1 All the Control Samples must be shredded and defaced after the completion of predetermined retention
time.

6. ASSOCIATED RECORDS

Sr. No. RECORD TITLE RECORD NO


01 Sample Retention Records

Page 1 of 2
Document Name Retention of sample
Document Number

7. APPROVAL

Prepared by (Name & Sign) Approved by (Name & Sign)

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