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Word Document: Title Bar Menu Bar Standard Toolbar

This document provides an overview of the main components and features of a Word document, including: 1) It describes the various toolbars, menus, and other interface elements like the ruler, scroll bars, and status bar that allow managing and viewing Word documents. 2) It explains the different views (normal, print layout, web layout, outline, and full screen) available to view and organize documents. 3) It provides instructions for changing between the different document views and using the new drop-down menus and task pane in Word XP.

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Gayathri
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3K views9 pages

Word Document: Title Bar Menu Bar Standard Toolbar

This document provides an overview of the main components and features of a Word document, including: 1) It describes the various toolbars, menus, and other interface elements like the ruler, scroll bars, and status bar that allow managing and viewing Word documents. 2) It explains the different views (normal, print layout, web layout, outline, and full screen) available to view and organize documents. 3) It provides instructions for changing between the different document views and using the new drop-down menus and task pane in Word XP.

Uploaded by

Gayathri
Copyright
© © All Rights Reserved
We take content rights seriously. If you suspect this is your content, claim it here.
Available Formats
Download as DOCX, PDF, TXT or read online on Scribd
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Word document

Title bar
This displays the document name followed by a program name.

Menu bar
This contains a list of options to manage and customize documents.

Standard toolbar
Word document
This contains shortcut buttons for the most popular commands.

Formatting toolbar
This contains buttons used for formatting.

Ruler
This is used to set margins, indents, and tabs.

Insertion point
This is the location where the next character appears.

End-of-document marker
This indicates the end of the document.

Help
This provides quick access to Help topics.

Scroll bars
These are used to view parts of the document.

Status bar
Word document
This displays the position of the insertion point and working mode buttons.

Task pane
This provides easy access to commonly used menus, buttons, and tools.

View buttons
These change the layout view of the document to normal, web layout, print
layout, and outline view.

Office Assistant
This links to the Microsoft Office Help feature.

Change in view
In an effort to provide various ways in which to view your work in progress and
remain organized, Word XP offers five views for your document. The five
views are normal, print layout, web layout, outline, and full screen.

Normal view is best used for typing, editing, formatting and proofreading. It


provides a maximum amount of space without rulers or page numbers cluttering
your view.

Web Layout view shows what your text will look like on a webpage.

Print Layout view shows what your document will look like when it is printed.
Under Print Layout view, you can see all elements of the page. Print Preview
shows you this as well.
Word document
Outline view is used to create and edit outlines. Outline view only shows the
headings in a document. This view is particularly handy when making notes.

Full Screen view displays ONLY the document you are working on. All other
pieces of the Word window are removed except for one button that allows you
to close the view screen.

Changing your document


view:
 Click View on the menu bar.
 Select the view of your choice.

OR
 Click one of the four buttons at the bottom-left of your Word
window (View Full Screen is not available in this location).
Word document
Drop-down menus
Each Office XP program features a menu bar. The menu bar is made up of
different menus. Each menu contains commands that enable you to work
within the program.

If you have used a previous version of Microsoft Word, you may notice that the
menu bar in Word XP operates slightly differently than before.

Word XP uses drop-down menus that initially display commands users most


often need.

Operating the new drop-


down menus
To open a menu:
 Click a menu name on the menu bar.
 View the commands listed under the drop-down menu.
 With the menu open, drag the mouse pointer to a command and
click it to select the command. (As you drag your mouse pointer
over the commands, each command is highlighted in light blue.)
Word document

 If there is a small black triangle next to a command, hover the


mouse pointer over the command with the triangle and a cascading
menu with additional options will appear. Point and click to make
a selection from the cascading menu.

 Commands that are not used often in XP are initially hidden from
the viewer. If you do not see all of the commands on a menu, click
the double arrows at the bottom of the drop-down menu. You can
also double-click the menu to expand it.
Word document

Using the task pane


The task pane is new in Word XP. When opened, the task pane will appear on
the right side of the Word window. The task pane provides easy access to
commonly used menus, buttons, and tools. By default, the task pane will appear
when Word XP is first launched.

If you do not see your task pane, you can view it by either selecting certain
commands or by manually opening it.

To open the task pane:


 Click View in the menu bar.
Word document
 Select Task Pane.

Along the top bar of the task pane, you should see small backward and forward
buttons on the left, as well as a down arrow on the right. To view different task
panes available to you, click the down arrow. Once you have opened different
task panes, you can navigate them by clicking the left and right arrow button on
the left. To close your task pane, click the X symbol on the far-right of the bar.
Word document

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