A

Project Report
on

Attendance Management System

i
 ABSTRACT

Student attendance management system deal with the maintenance of the student’s attendance
details. It is generates the attendance of the student on basis of presence in class. It is maintaining
daily basis of attendance, the staff will be provide with the separate username and password to
make student attendance. The staff handling the particular subject to responsible to make the
attendance for all students. Only if the student presents the particular date, the attendance will be
calculated. The student attendance report based on monthly and consolidate will be generated.
 Table of contents
Chapter No. Chapter Name Page No.

Certificate i

Declaration ii

Acknowledgement iii

Abstract iv

1. Introduction 1

1.1 Definition 1

1.1 Purpose 1

1.3 Scope 1

1.4 Overview 1

1.5 References 1

2. The Overall Description 2

2.1 Product Perspective 2

2.2 Product Functions 2

2.3 User Characteristics 2

2.4 Constraints 3

2.5 Assumptions and dependencies 3

3. System Analysis 4

3.1 Introduction 4

3.1 Existing System 4

3.3 Proposed System 5

3.4 Feasibility Study 5

4. Requirement Specifications 7
 4.1 Hardware Requirements 7

4.2 Software Requirements 7

4.3 Functional Requirements 7

4.4 Non Functional Requirements 9

4.5 Design Constraints 10

5. Software Description 11
Visual Studio 2008
5.1 11
MySql
5.2 12
Design
6. 15
Data Flow Diagram
6.1 15
E-R Diagram
6.2 18
Input Design
6.3 19
Output Design
6.4 19
Database Table
7. 20
Login Table
7.1 20
Teacher Table
7.2 20

7.3 Student Table 21

Attendance Table
7.4 22
Course Table
7.5 22
Project Description
8. 23
Problem Definition
8.1 23
Project Overview
8.2 23
Module Description
8.3 23

9. System Testing 25
 9.1
Introduction 25
9.2
Testing Methodologies 25
10. System Maintenance
27
11. Snapshots
28
12. Conclusion
38
12.1
Conclusion 38
12.2
Scope for future development 38
13. References
39
 Chapter 1: Introduction
1.1 Definition:- Attendance Management System is software developed for daily
student attendance in schools, colleges and institutes. It facilitates to
access the attendance information of a particular student in a particular
class. The information is sorted by the operators, which will be
provided by the teacher for a particular class. This system will also
help in evaluating attendance eligibility criteria of a student.

1.2 Purpose:-
The purpose of developing attendance management system is to
computerized the tradition way of taking attendance. Another purpose
for developing this software is to generate the report automatically at
the end of the session or in the between of the session.

1.3 Scope:-
The scope of the project is the system on which the software is
installed, i.e. the project is developed as a desktop application, and it
will work for a particular institute. But later on the project can be
modified to operate it online.

1.4 Overview:-
Attendance Management System basically has two main modules for
proper functioning:-
First module is admin which has right for creating space for new batch.
Any entry of new faculty, Updating in subject if necessary, and sending
notice.
Second module is handled by the user which can be a faulty or an
operator. User has a right of making daily attendance, generating report.

1.5 References:-
An Integrated approach to Software Engineering

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 Chapter 2: The Overall Description

2.1 Product Perspective:-

The product Attendances Management system is an independent product and does not depend on any
other product or system. The product will automate various tasks associated with handling student
details and better organizing the stored information and optimum performance, thus helping the Colleges
to ensure smooth working of these processes.

2.2 Product Functions:-

Our system has two types of accessing modes:-
i. Administrator
ii. User
 Teacher
 Student

(i) Administrator
Administrator have rights to manage student details, add a new student, provide register number for all
students, assign each student a course etc., Administrator can update his profile, and also can give help
to the teachers and students.
(ii) User: There are two users:-
 Student: -Student do the login and see profile, Attendance Details etc.
 Teacher:-Add student, view the student details and take attendance student.

2.3 User Characteristics:-

This software gives access to two kinds of users.
1. Administrator:
The administrators have features access to add, delete and modify information stored in the database.
Authorized User: Teaching staffs have access to view the data stored in the database and can update the
student’s attendance in the form of formatted reports.
Student has access to view the data stored in the database.
2.4 Constraints:-
Interface is only in English, no other language option is available.
User can login with his assigned username and password, no guest facilities is available.

2.5 Assumptions and Dependencies:-

We assume that the Office personnel do all the data entry based and the correct values obtained from
forms and registers.
We assume that the computers that will use the software will be part of the college LAN.
Users with administrator access should be careful in deleting or modifying any information knowingly
or unknowingly which will lead to inconsistency of the database.
The end users of this software are assumed to have basic level of computer knowledge i.e. point and
click.
 Chapter 3: System Analysis

3.1 Introduction:-
Analysis can be defined as breaking up of any whole so as to find out their nature, function etc. It
defines design as to make preliminary sketches of; to sketch a pattern or outline for plan. To plan and
carry out especially by artistic arrangement or in a skillful wall. System analysis and design can be
characterized as a set of techniques and processes, a community of interests, a culture and an intellectual
orientation. The various tasks in the system analysis include the following.
Understanding application.
Planning.
Scheduling.
Developing candidate solution.
Performing trade studies.
Performing cost benefit analysis.
Recommending alternative solutions.
Supervising, installing and maintaining the system.
This system manages to the analysis of the report creation and develops manual entry of the student
attendance. First design the students entry form , staff allocation and time table allocation forms. This
project will helps the attendance system for the department calculate percentage and reports for
eligibility criteria of examination .The application attendance entry system will provide flexible report
for all students.

3.2 Existing System:-

Existing system is a manual entry for the students. Here the attendance will be carried out in the hand
written registers. It will be a tedious job to maintain the record for the user. The human effort is more
here. The retrieval of the information is not as easy as the records are maintained in the hand written
registers.
This application requires correct feed on input into the respective field. Suppose the wrong inputs are
entered, the application resist to work. so the user find it difficult to use.
3.3 Proposed System:-
To overcome the drawbacks of the existing system, the proposed system has been evolved. This project
aims to reduce the paper work and saving time to generate accurate results from the student’s
attendance. The system provides with the best user interface.
The efficient reports can be generated by using this proposed system.

Advantages of Proposed System

It is trouble-free to use.
It is a relatively fast approach to enter attendance is highly reliable, approximate result from user Best
user Interface and efficient reports.

3.4 Feasibility Study:-

Feasibility analysis begins once the goals are defined. It starts by generating broad possible solutions,
which are possible to give an indication of what the new system should look lime. This is where
creativity and imagination are used. Analysts must think up new ways of doing things- generate new
ideas. There is no need to go into the detailed system operation yet. The solution should provide enough
information to make reasonable estimates about project cost and give users an indication of how the new
system will fit into the organization. It is important not to exert considerable effort at this stage only to
find out that the project is not worthwhile or that there is a need significantly change the original goal.
Feasibility of a new system means ensuring that the new system, which we are going to implement, is
efficient and affordable. There are various types of feasibility to be determined. They are-

3.4.1 Economically Feasibility

Development of this application is highly economically feasible. The only thing to be done is making an
environment with an effective supervision.
It is cost effective in the sense that has eliminated the paper work completely. The system is also time
effective because the calculations are automated which are made at the end of the month or as per the
user requirement.

3.4.2 Technical feasibility

The technical requirement for the system is economic and it does not use any other additional Hardware
and software. Technical evaluation must also assess whether the existing systems can be upgraded to use
the new technology and whether the organization has the expertise to use it.
Install all upgrades framework into the .Net package supported widows based application. This
application depends on Microsoft office and intranet service, database. Enter their attendance and
generate report to excel sheet.

3.4.3 Operational Feasibility

The system working is quite easy to use and learn due to its simple but attractive interface. User requires
no special training for operating the system. Technical performance include issues such as determining
whether the system can provide the right information for the Department personnel student details, and
whether the system can be organized so that it always delivers this information at the right place and on
time using intranet services.
 Chapter 4: Requirement Specifications

4.1 Hardware Requirements:-

RAM: - 2 GB
Hard Disk: - 500 GB
Processor: Intel core i3

4.2 Software Requirements:-

Operating System: Windows 10
Front Design: Visual Studio 2008
Front-End Language: ASP.NET
Back-End Language: MS SQL SERVER

4.3 Functional Requirements:-

Attendance Management System involves the following functions -
Easily track attendance information of students.
Quickly produce attendance bulletin.
Use Case Diagram:-

Login

Add/manage Students

Add/manage Teachers

AdAmdimnin Teacher

Take Attendance

Manage Attendance

Report Generate

Logout Student
4.4 Non-Functional Requirements:-
4.4.1 Performance
Easy tracking of records and updating can be done. All the requirements relating to performance
characteristics of the system are specified in the section below. There are two types of requirements.
Static Requirements
These requirements do not impose any constraints on the execution characteristics of the
System. They are:
Number of Terminals
The software makes use of an underlying database that will reside at the server, while the front end will
be available online to the administrative and departmental computers as well as students and teachers.
Number of Users:
The number of users may vary, as this software finds applications in almost all department of the
organization.
Dynamic Requirements
These specify constraints on the execution characteristics of the system. They typically include response
time and throughout of the system. Since these factors are not applicable to the proposed software, it
will suffice if the response tine is high and the transactions are carried out precisely and quickly.
4.4.2 Reliability
The software will not be able to connect to the centralized database in the event that the college LAN
fails or in the event of the server being down due to a hardware or software failure.

4.4.3 Availability
The software will be available only to authorized users of the colleges like teachers to mark the students’
attendance, student to view their enrolled course, admin to add an update students records.

4.4.4 Security
The security requirements deal with the primary security. The software should be handled only by the
administrator and authorized users. Only the administrator has right to assign permission like creating
new accounts and generating password. Only authorized users can access the system with username and
password.
4.4.5 Maintainability
Backups for database are available.

4.4.6 Portability:-
The Software is a windows-based application and is built in VB.Net and MYSQL so it is platform
independent and is independent of operating system.

4.5 Design Constraints:-

This software provides security. The login form prevents the system from being misused by
unauthorized users. Only an authorized operator will be granted rights to modify as per requirements.
This software is also reliable and fault tolerant. The system developed is designed to handle invalid
inputs. Since reliability is major area of concern the system has a backup to avoid data loss. The user
should know the programming language very well that is used to develop software.
 Chapter 5: Software Description

5.1 Visual Studio 2008:-

Microsoft Visual Studio is an Integrated Development Environment (IDE) from Microsoft . It can be
used to develop console and graphical user interface applications along with Windows
form, applications, web sites, web applications, and web services in both native code together
with managed code for all platforms supported by Microsoft Windows, Windows Mobile, Windows
CE, .NET Framework, .NET Compact Framework and Microsoft Silver light.

Visual Studio includes a code editor supporting IntelliSense as well as code refactoring. The
integrated debugger works both as a source-level debugger and a machine-level debugger. Other built-in
tools include a forms designer for building GUI applications, web designer, class designer, and database
schema designer. It allows plug-ins to be added that enhance the functionality at almost every level -
including adding support for source control systems (like Subversion and Visual SourceSafe) to adding
new toolsets like editors and visual designers for domain-specific languages or toolsets for other aspects
of the software development lifecycle (like the Team Foundation Server client: Team Explorer).

Visual Studio functions as the code editing area, form designer, code validator, compiler and library
browser for a software development project. It supports languages by means of language services, which
allow any programming language to be supported (to varying degrees) by the code editor and debugger,
provided a language-specific service has been authored.
In this course we will be exploring installation, initialization, and basic use of the IDE for the purpose of
writing VB.NET software.

5.1.1 Fast & Smart Code Editing

The Visual Studio indents lines, matches words and brackets, and highlights source code syntactically
and semantically. It lets you easily refractor code, with a range of handy and powerful tools, while it
also provides code templates, coding tips, and code generators.

5.1.2 Easy & Efficient Project Management

Keeping a clear overview of large applications, with maximum numbers of folders and files, and
maximum of lines of code, is a daunting task. Visual Studio provides different views of your data, from
multiple project windows to helpful tools for setting up your applications and managing them
efficiently, letting you drill down into your data quickly and easily, while giving you versioning tools
via Subversion, Mercurial, and integration out of the box.
When new developers join your project, they can understand the structure of your application because
your code is well-organized.

5.2 MySql:-
5.2.1 Introduction
MySQL is a Relational Database Management System (RDBMS).
RDBMS means R--DB--MS.
R stands for Relational.
DB stands for Database, a repository for the information store.
The data in a database is organized into tables, and each table is organized into rows and columns.
Each row in a table is called a record. A record may contains several pieces (called fields) of
information, and each column in a table is known as a field.
MS stands for Management System, the software that allows you to insert, retrieve, modify, or delete
records.
R stands for Relational, indicates a particular kind of DBMS that is good at relating information stored
in one table to information stored in another table by looking for elements common to each of them.
Relational DBMS has the advantage of efficient storage, and retrieval mechanisms for data, and uses
normalization process during design of RDBMS.

5.2.2 Features of MySql

Speed:
Of course, the speed at which a server side program runs depends primarily on the server hardware.
Given that the server hardware is optimal, MySQL runs very fast. It supports clustered servers for
demanding applications.
Ease of use
MySQL is a high-performance, relatively simple database system. From the beginning, MySQL has
typically been configured, monitored, and managed from the command line. However, several MySQL
graphical interfaces are available as described below:
MySQL Administrator: This tool makes it possible for administrators to set up, evaluate, and tune their
MySQL database server. This is intended as a replacement for mysqladmin.
MySQL Query Browser: Provides database developers and operators with a graphical database
operation interface. It is especially useful for seeing multiple query plans and result sets in a single user
interface.
Configuration Wizard: Administrators can choose from a predefined list of optimal settings, or create
their own.
MySQL System Tray: Provides Windows-based administrators a single view of their MySQL instance,
including the ability to start and stop their database servers.
Cost
MySQL is available free of cost. MySQL is a "Open Source" database. MySQL is part of LAMP (Linux,
Apache, MySQL, PHP / Perl / Python) environment, a fast growing open source enterprise software
stack. More and more companies are using LAMP as an alternative to expensive proprietary software
stacks because of its lower cost, reliability, and documentation.

Query Language Support

MySQL understands standards based SQL (Structured Query Language).
Capability
Many clients can connect to the server at the same time. Clients can use multiple database
simultaneously. You can access MySQL using several interfaces such as command-line clients, Web
browsers.

Connectivity and security

MySQL is fully networked, and database can be accessed from anywhere on the Internet, so you can
share your data with anyone, anywhere. The connectivity could be achieved with Windows programs by
using ODBC drivers. By using the ODBC connector to MySQL, any ODBC-aware client application
(for example, Microsoft Office, report writers, Visual Basic) can connect to MySQL.
Portability
MySQL runs on many varieties of UNIX, as well as on other non-UNIX systems, such as Windows and
OS/1. MySQL runs on hardware from home PCs to high-end server. MySQL can be installed on
Windows XP, Windows Server 1003, Red Hat Fedora Linux, Debian Linux, and others.
MySQL is Open Source Software
Open Source means that it is possible for anyone to use and modify. Anybody can download MySQL
from the Internet and use it without paying anything. Anybody so inclined can study the source code and
change it to fit their needs. MySQL uses the GPL (GNU General Public License) to define what you
may and may not do with the software in different situations. If you feel uncomfortable with the GPL or
need to embed MySQL into a commercial application you can buy a commercially licensed version
from us.

Why use MySql

MySQL is very fast, reliable, and easy to use. If that is what you are looking for, you should give it a try.
MySQL also has a very practical set of features developed in very close cooperation with our users.
MySQL was originally developed to handle very large databases much faster than existing solutions and
has been successfully used in highly demanding production environments for several years. Though
under constant development, MySQL today offers a rich and very useful set of functions. The
connectivity, speed, and security make MySQL highly suited for accessing databases on the Internet.

The technical features of MySql

,MySQL is a client/server system that consists of a multi-threaded SQL server that supports different
back ends, several different client programs and libraries, administrative tools, and several programming
interfaces. We also provide MySQL as a multi-threaded library which you can link into your application
to get a smaller, faster, easier to manage product.
MySQL has a lot of contributed software available.
 Chapter 6: Design

6.1 Data Flow Diagram:-

6.1 0-level DFD

User/Admin

Attendance Portal

Output

6.1.1-level DFD

Login Process

Report Generate

Teacher Entry Student Entry

Attendance Entry
6.1.2-level DFD

Admin
Login Process

Login

Student Entry

Teacher
Entry

Data store

Teacher Student
6.1.3-level DFD

Teacher

Login Process

Login

Report Generate
Attendance Entry

data store

Attendance
 6.2 E-R Diagram:-
Std_Status
Date
Teacher Mobile No.
Father_Name

TeacherEmail ID Course
Teacher Name

Std_Name

Password
Subject
Teacher ID
Std._Roll No.

Teacher Attendance
Takes

Teaches
Password

Email ID

Student Mobile

Std ID Semester

Std Roll year

Branch
Std name

Course
DOB Gender
Std Father Name
6.3 Input Design:-
Input design is part of overall system design that requires special attention designing input data is to
make the data entered easy and free from errors. The input forms are designed using the controls
available in .NET framework.
Input design is the process of converting the user originated inputs to a computer based format. A
system user interacting through a workstation must be able to tell the system whether to accept the input
to produce reports. The collection of input data is considered to be most expensive part of the system
design. Since the input has to be planned in such a manner so as to get relevant information, extreme
care is taken to obtain pertinent information
This project first will entered to the input of allocation forms it will be created on student details form
and subject entry form, time table form .Iit will helps to calculate subject wise attendance system

6.4 Output Design:-

Output design this application “Student Attendance management system” generally refers to the
results and information that are generated by the system for many end-users; output is the main reason
for developing the system and the basis on which they evaluate the usefulness of the application.
The output is designed in such a way that it is attractive, convenient and informative. Forms are
designed with various features, which make the console output more pleasing.
As the outputs are the most important sources of information to the users, better design should improve
the system’s relationships with us and also will help in decision making. Form design elaborates the way
output is presented and the layout available for capturing information.
One of the most important factors of the system is the output it produces. This system refers to the
results and information generated. Basically the output from a computer system is used to communicate
the result of processing to the user.
Attendance management system to show the report subject wise attendance maintaining by staffs. Taken
as a whole report obtains on a administrator privileges only.
 Chapter 7: Database Table

7.1 Login Table: -

7.2 Teacher Table:-

7.3 Student Table:-

7.4 Attendance Table:-

7.5 Course Table:-
 Chapter 8: Project Description

8.1 Problem Definition:-

This system developed will reduce the manual work and avoid redundant data. By maintaining the
attendance manually, then efficient reports cannot be generated. The system can generate efficient
weekly, consolidate report based on the attendance. As the attendances are maintained in registers it has
been a tough task for admin and staff to maintain for long time. Instead the software can keep long and
retrieve the information when needed.

8.2 Project Overview:-

Attendance Management System basically has two main modules for proper functioning
Admin module is has rights for creating any new entry of faculty and student details.
User has a rights of making daily attendance, generating report. Attendance report can be taken by given
details of student details, date, and class.

8.3 Module Description:-

The system should be designed in such a way that only authorized people should be allowed to access
some particular modules. The records should be modified by only administrators and no one else. The
user should always be in control of the application and not the vice versa.
The user interface should be consistent so that the user can handle the application with ease and speed.
The application should be visually, conceptually clear.

8.3.1 Administrator module

Student Details
In this module deals with the allocation of roll no and personal details for new batch. It will generate of
personal details and academic details of the students.
Teacher Details
It helps to allot the subject and the subject code to the particular staffs.
It provides the facility to have a user name and password to the staffs.
Report details
Report can be taken by daily, weekly and consolidate:
Weekly report get all hour details of attendance starting date to ending date and display the status
Consolidate report get all student attendance details starting date to ending date status help for the
eligibility criteria of the student to attend the examination.

8.3.2 Teacher module

Attendance details
It assists the staff to mark attendance to the students for their subject. This will authenticate the staff
before making the entry.
Report details
Weekly report get details of attendance from starting date to ending date and display the status.
Consolidate report get all student attendance details from starting date to ending date status help for the
eligibility criteria of the student to attend the examination.

8.3.3 Student module

Generate report; get details of attendance from starting date to ending date and display the status.
Chapter 9: System Testing
9.1 Introduction:-
Once source code has been generated, software must be tested to uncover (and correct) as many errors as
possible before delivery to customer. Our goal is to design a series of test cases that have a high
likelihood of finding errors. To uncover the errors software techniques are used. These techniques
provide systematic guidance for designing test that Exercise the internal logic of software components,
and Exercise the input and output domains of the program to uncover errors In program function,
behavior and performance.
Internal program logic is exercised using ―White box test case design Techniques.
Software requirements are exercised using ―block box test case Design techniques.
In both cases, the intent is to find the maximum number of errors with the Minimum amount of effort
and time.

9.2 Testing Methodologies:-

A strategy for software testing must accommodate low-level tests that are necessary to verify that a
small source code segment has been correctly implemented as well as high-level tests that validate major
system functions against customer requirements. A strategy must provide guidance for the practitioner
and a set of milestones for the manager. Because the steps of the test strategy occur at a time when
deadline pressure begins to rise, progress must be measurable and problems must surface as early as
possible. Following testing techniques are well known and the same strategy is adopted during this
project testing.
9.2.1 Unit testing
Unit testing focuses verification effort on the smallest unit of software design- the software component
or module. The unit test is white-box oriented. The unit testing implemented in every module of student
attendance management System. by giving correct manual input to the system ,the data are stored in
database and retrieved. If you want required module to access input or gets the output from the End user.
Any error will accrued the time will provide handler to show what type of error will accrued.

9.2.2 System testing

System testing is actually a series of different tests whose primary purpose is to fully exercise the
computer-based system. Below we have described the two types of testing which have been taken for
this project. it is to check all modules worked on input basis .if you want change any values or inputs
will change all information. so specified input is must.

9.2.3 Performance Testing

Performance testing is designed to test the run-time performance of software within the context of an
integrated system. Performance testing occurs throughout all steps in the testing process. Even at the
unit level, the performance of an individual module may be assessed as white-box tests are conducted.
This project reduce attendance table, codes. it will generate report fast.no have extra time or waiting of
results .entered correct data will show result few millisecond. just used only low memory of our system.
Automatically do not getting access at another software. Get user permission and access to other
applications.
 Chapter 10: System Maintenance

Software maintenance is far more than finding mistakes. Provision must be made for environment
changes which may affect either the computer, or other parts of the computer based systems. Such
activity is normally called maintenance.
It includes both the Improvement of the system functions and the corrections of faults which arise
during the operation of a new system.
It may involve the continuing involvement of a large proportion of computer Department recourses.
The main task may be to adapt existing system in a changing environment.
Back up for the entire database files are taken and stored in storage devices like Flash drives, pen drives
and disks so that it is possible to restore the system at the earliest. If theirs is a breakdown or collage,
then the system gives provision to restore database files.
Storing data in a Separate secondary device leads to an effective and efficient maintains of the system.
The nominated person has sufficient knowledge of the organization’s computer passed proposed change.
 Chapter 11: Snapshots

Login page: -
Admin Panel:-
Add Teacher Page:-
Add Student page:-
Teacher Panel:-
Student Panel:-
Class Page:-
Student Detail Page:-
Change Password Page:-
Student Edit Page:-

Chapter 12: Conclusion

12.1 Conclusion:-
The Attendance Management System is developed using Visual Basic.NET fully meets the objectives of
the system which it has been developed. The system has reached a steady state where all bugs have been
eliminated. The system is operated at a high level of efficiency and all the teachers and user associated
with the system understands its advantage. The system solves the problem. It was intended to solve as
requirement specification.

12.2 Scope for future development:-

The project has a very vast scope in future. The project can be implemented on intranet in future. Project
can be updated in near future as and when requirement for the same arises, as it is very flexible in terms
of expansion. With the proposed software of database Space Manager ready and fully functional the
client is now able to manage and hence run the entire work in a much better, accurate and error free
manner.
 Chapter 13: References

1. Declaration ---https://www.slideshare.net
2. Introduction to visual studio Microsoft.com/Wikipedia.com
3. Introduction to mysql https://www.tutorialsweb.com
4. homepage Design https://meeraacademy.com/
5. pictures/images Google Image Search
6. Sql Database WampServer
7. Some contents of Youtube.