ICT Project

Manager
DALAM RANGKA BIMTEK
K E S I A PA N A S E S M E N L S P
P1 UBJ – 2020 (2)

INSTRUKTUR: DWIPA H, S.KOM., MMSI

FASILITATOR: R. WISNU P, S.KOM., M.KOM
ICT Project
Manager
DALAM RANGKA BIMTEK
K E S I A PA N A S E S M E N L S P
P1 UBJ – 2020 (2)

INSTRUKTUR: DWIPA H, S.KOM., MMSI

FASILITATOR: R. WISNU P, S.KOM., M.KOM
Agenda Pelaksanaan Bim-Tek
PHASE 1 PHASE 2 PHASE 3
Project, Project Project Scope Project Quality Project Procurement
Management, Program, Management Management Management
Portfolio, Project Sponsor,
Project Manager, SME
(Subject Matter Expert)

Project Selection, 10 Project Time Management Project Human Resource Project Risk Management
Knowledge Area Vs 5 Management
Process Group

Project Integration Project Cost Management Project Communication Project Stakeholder

Management Management Management
 10 Unit Kompetensi

No Kode Unit Judul Unit Kompetensi

1 M.702090.001.0 Mengelola proyek secara terintegrasi project integration management)
2 M.702090.002.0 Mengelola ruang lingkup proyek (project scope management)
3 M.702090.003.0 Mengelola jadwal waktu proyek (project time management)
4 M.702090.004.0 Mengelola biaya proyek (project cost management)
5 M.702090.005.0 Mengelola kualitas proyek (project quality management)
6 M.702090.006.0 Mengelola sumberdaya manusia proyek (project human resource management)
7 M.702090.007.0 Mengelola komunikasi proyek (project communication management)
8 M.702090.008.0 Mengelola risiko proyek (project risk management)
9 M.702090.009.0 Mengelola pengadaan-pengadaan proyek (project procurement management)
10 M.702090.010.0 Mengelola stakeholder proyek (project stakeholder management)
10 Knowledge Area VS 5 Process Group
Phase 1
Project, Project Management, Program, Portfolio, Project Sponsor, Project Manager, SME (Subject Matter Expert)
Project Selection, 10 Knowledge Area Vs 5 Process Group
Project Integration Management, Project Scope Management, Project Time Management, Project Cost Management
 1. Project: kegiatan yg bersifat sementara (ada start dan finish), Menghasilkan
Produk atau jasa dan bersifat unik (berbeda antar project).
2. Project Management: bagaimana mengelola project dengan menggunakan
metodologi modern seperti yang ada pada 5 Process Group
3. Program: Sebuah group of projects - program harus dapat memberikan value
ketika harus di-manage secara bersama. Apabila dalam pelaksanaannnya tidak
ada value yang bisa dihasilkan, maka dengan demikian tidak bisa disebut
program

Phase 1
4. Portfolio: adalah terdiri dari kumpulan2 program dan/atau project serta kegiatan2
yang lainnya yang dikelompokkan menjadi satu dan di-manage secara bersama
dalam sebuah proses yang efektif untuk mencapai strategic business
objectives.
Project, Project Management, 5. Project Sponsor: Mengusulkan proyek, memberikan wewenang kepada team
Program, Portfolio, Project Sponsor, dan anggota team yang paling senior. Memastikan bahwa proyek mempunyai
Project Manager, SME (Subject relevansi yang riil kepada perusahaan. Membantu menentukan sasaran dan
Matter Expert) batasan proyek. Berlaku sebagai figur inspirator. Mampu menyediakan sumber
daya
Project Selection, 10 Knowledge 6. Project Manager: Bertanggung jawab kepada keberhasilan proyek secara
Area Vs 5 Process Group keseluruhan dan memimpin tim proyek. Menyusun detail rencana kerja,
Memotivasi dan mengembangkan tim proyek, Mengkomunikasikan informasi
Project Integration Management, proyek kepada para stakeholder dan pihak lain yang berkepentingan, Memonitor
Project Scope Management, Project dan menjaga proyek sesuai rencana
Time Management, Project Cost 7. SME (Subject Matter Expert): Pihak yang terlibat dalam perencanaan proyek
Management secara penuh atau paruh waktu, Bertanggung jawab menyelesaikan pekerjaan
sesuai rencana proyek, Berperan khusus jika dilibatkan sebagai konsultan atau
sebagai individu yang hanya diperlukan pada bagian-bagian proyek tertentu.
 Project Business Case

Shelf Project Select

Project?
no
yes

Phase 1 Prepare Project Charter

Project, Project Management,

Project
Program, Portfolio, Project Sponsor, Charter
Project Manager, SME (Subject no Approved?

Matter Expert) yes

Identify Major
Project Selection, 10 Knowledge Stakeholders
Area Vs 5 Process Group

Project Integration Management, Prepare Stakeholder

register
Project Scope Management, Project
Time Management, Project Cost
Management To Project Planning Process
Phase 1 Penyaring
1 2 3 4 5 6 7 8 9
Nilai

ROI 10
Project, Project Management,
Program, Portfolio, Project Sponsor, Inovasi Produk 35
Project Manager, SME (Subject
Matter Expert) 10
Kebutuhan Customer
Project Selection, 10 Knowledge
35
Area Vs 5 Process Group Konflik dg project lain
Project Integration Management, 20
Project Scope Management, Project
Time Management, Project Cost
Management
 Project
Project Scope Project Time Project Cost Project Quality
Integration
Management Management Management Management
Management

Phase 1 Project HR
Management
Project
Communication
Management
Project
Procurement
Management
Project Risk
Management
Project
Stake-Holder
Management

Project, Project Management,

Program, Portfolio, Project Sponsor,
Project Manager, SME (Subject
Matter Expert)
Control
Project Selection, 10 Knowledge
Area Vs 5 Process Group
Initiating Planning Executing Closure
Project Integration Management,
Project Scope Management, Project
Time Management, Project Cost
Management
Phase 1
Project, Project Management,
Program, Portfolio, Project Sponsor,
Project Manager, SME (Subject
Matter Expert)

Project Selection, 10 Knowledge

Area Vs 5 Process Group

Project Integration Management,

Project Scope Management, Project
Time Management, Project Cost
Management
 Project

Design Installation Test

Software Hardware

Room
Prep

Phase 1 Installation

Project, Project Management,

Program, Portfolio, Project Sponsor, Level tertinggi: Project 0
Project Manager, SME (Subject
Matter Expert)
Project Life Cycle 1 2 3 4 5
Project Selection, 10 Knowledge (Summary Level)
Area Vs 5 Process Group
1.1 2.1 3.1 4.1 5.1
Project Integration Management,
Project Scope Management, Project
1.2 2.2 3.2
Time Management, Project Cost Control
Management Level terendah: Account
2.2.1
Work Packages 1.3
Work Cost estimation
From a level higher
Package Than a work package
 A C D

Start S
F End

B E
Phase 1
Float ES EF
Project, Project Management, 0 4 4 7 8 9
Critical Path Name
Program, Portfolio, Project Sponsor, A B C Dur
Project Manager, SME (Subject 4 3 1
LS LF
Matter Expert) 5 5 9 9 5 12 12 4 13

Project Selection, 10 Knowledge 0 0 0 8

Area Vs 5 Process Group 13 13
Start D
End
0 8 11 13
Project Integration Management, 0 4 4 12 0
0 0 G
13 0 13
Project Scope Management, Project 2
Time Management, Project Cost 0 5 5 11 11 0 13
Management Forward Pass – E F 11 12 Backward Pass-
Highest Number 5 6 Lowest Number
H
0 0 5 5 0 11
1
12 13
1
 COST BASELINE
WBS ELEMENT

1.0 Feasibility Study 5,000.00

Phase 1 2.0 Create Design

3.0 Prepare Site
10,000.00
25,000.00
Project, Project Management, 4.0 Order Equipment 120,000.00
Program, Portfolio, Project Sponsor,
Project Manager, SME (Subject 5. Install Equipment & Network 15,000.00
Matter Expert) 6. Testing 10,000.00
Project Selection, 10 Knowledge 7. Commission System 5,000.00
Area Vs 5 Process Group
TOTALS 190,000.00
Project Integration Management,
Project Scope Management, Project
Time Management, Project Cost
Management
Tugas Phase 1
1. Apa hal terpenting dan terbesar dalam Project Integration Management?
2. Buatkan Project Charter sesuai dengan Project masing-masing di kantor atau dikegiatan masing-masing. !
3. Apa hal terpenting dan terbesar dalam Project Scope Management?
4. Buatkan WBS untuk penjelasan pada Project Charter yang dibuat pada point no.2!
5. Apa hal terpenting dan terbesar dalam Project Time Management?
6. Buatkan Jadwal sesuai dengan WBS yang telah dibuat pada point 4. (Bisa menggunakan excel / ms.project)!
7. Apa hal terpenting dan terbesar dalam Project Cost Management?
8. Buat RAB Project yang dibuat pada Project Charter tersebut di atas dengan menggunakan Bottom Up!
Target pointnya di phase 1, paham dengan semua materi di phase 1 termasuk Project Integration s/d Cost
Management
Agenda Pelaksanaan Bim-Tek
PHASE 1 PHASE 2 PHASE 3
Project, Project Project Scope Project Quality Project Procurement
Management, Program, Management Management Management
Portfolio, Project Sponsor,
Project Manager, SME
(Subject Matter Expert)

Project Selection, 10 Project Time Management Project Human Resource Project Risk Management
Knowledge Area Vs 5 Management
Process Group

Project Integration Project Cost Management Project Communication Project Stakeholder

Management Management Management
 10 Unit Kompetensi

No Kode Unit Judul Unit Kompetensi

1 M.702090.001.0 Mengelola proyek secara terintegrasi project integration management)
2 M.702090.002.0 Mengelola ruang lingkup proyek (project scope management)
3 M.702090.003.0 Mengelola jadwal waktu proyek (project time management)
4 M.702090.004.0 Mengelola biaya proyek (project cost management)
5 M.702090.005.0 Mengelola kualitas proyek (project quality management)
6 M.702090.006.0 Mengelola sumberdaya manusia proyek (project human resource management)
7 M.702090.007.0 Mengelola komunikasi proyek (project communication management)
8 M.702090.008.0 Mengelola risiko proyek (project risk management)
9 M.702090.009.0 Mengelola pengadaan-pengadaan proyek (project procurement management)
10 M.702090.010.0 Mengelola stakeholder proyek (project stakeholder management)
10 Knowledge Area VS 5 Process Group
Phase 2
Project Quality Management
Project Human Resource Management
Project Communication Management
 Quality Quality Quality
Management Assurance Control
Planning
Rencana Implementasi Control
Phase 2 Menentukan Memastikan Melakukan
tingkat project bahwa ukuran pengukuran
Project Quality Management quality dan quality masih untuk
bagaimana sistem sesuai/layak membandingkan
Project Human Resource pengukuran mutu hasil dan
Management tersebut rencana quality
Rencanakan Pastikan bahwa Awasi quality
Project Communication quality sesuai yang terjadi di
Management dengan rencana dalam proyek
Biasanya Planning Execution Monitor &
diselesaika Control
n pada fase
 Illustration
PSC (Project Steering Committee)

Phase 2
Project Sponsor
Project Quality Management Project Director

Biz PM
Project Human Resource
Management Vendor
PM
Project Communication
Management Biz Support Biz User IT PM and
Lead Lead Team Lead Business Technical Solution
Analyst Lead Lead
Biz/Client Project Teams Vendor Project Delivery Teams
 Target
Communicatio Initiated Frequenc Timing / Mode of
Purpose / Objectives Recipients
n Type By y Location Communication
/Audience
Project Project executive update PSC
Steering and key decisions on members, 1st Wed, Jan,
PM Quarterly Meeting
Committee project direction and Sponsor, IT Apr, Jul, Oct
Meeting(PSC) strategy HODs
Project

Phase 2
Working Project teamwide status PWC 5th of every
PM Monthly Meeting
Committee update to key stakeholders members month
meeting(PWC)
Project
20th of every
Sponsor Executive update to
Project Quality Management Update project sponsor
PM Sponsor Monthly month,
5pm-6pm
Briefing session
Meeting
Project Human Resource Work Group
Working level meeting to
resolve project issues,
Team lead,
Upon
Project
Team Lead PM and meeting Meeting
Management Meeting conflicts and change
project team
Request
room
requests
Production
Project Communication Readiness
Production cut-over PM, Team
Upon
2 weeks
readiness assessment IT Ops Leads, Biz before Meeting
Management Assessment
review Reps
Request
deployment
Meeting
Project Status Provide monthly update 28th of every
Team Lead PM Monthly Reporting
Reporting on project progress status month
3pm - 4pm
every Friday
Weekly Team Project issue resolution
PM Team Leads Weekly / Project Reporting / Meeting
Status Review and status update
meeting
room
Tugas Phase 2
1. Apa hal terpenting dan terbesar dalam Project Quality Management?
2. Jelaskan beda QA dan QC!
3. Apa hal terpenting dan terbesar dalam Project HR Management?
4. Buatkan struktur organisasi project dengan job desc dari struktur tsb!
5. Apa hal terpenting dan terbesar dalam Project Communication Management?
6. Buatkan Tabel komunikasi / frekwensi rapat tim sesuai kebutuhan project kalian yang tertuang pada
Project Charter!
Target pointnya di phase 2, paham dengan semua materi di phase 2 yaitu Project Quality s/d
Communication Management
Agenda Pelaksanaan Bim-Tek
PHASE 1 PHASE 2 PHASE 3
Project, Project Project Scope Project Quality Project Procurement
Management, Program, Management Management Management
Portfolio, Project Sponsor,
Project Manager, SME
(Subject Matter Expert)

Project Selection, 10 Project Time Management Project Human Resource Project Risk Management
Knowledge Area Vs 5 Management
Process Group

Project Integration Project Cost Management Project Communication Project Stakeholder

Management Management Management
 10 Unit Kompetensi

No Kode Unit Judul Unit Kompetensi

1 M.702090.001.0 Mengelola proyek secara terintegrasi project integration management)
2 M.702090.002.0 Mengelola ruang lingkup proyek (project scope management)
3 M.702090.003.0 Mengelola jadwal waktu proyek (project time management)
4 M.702090.004.0 Mengelola biaya proyek (project cost management)
5 M.702090.005.0 Mengelola kualitas proyek (project quality management)
6 M.702090.006.0 Mengelola sumberdaya manusia proyek (project human resource management)
7 M.702090.007.0 Mengelola komunikasi proyek (project communication management)
8 M.702090.008.0 Mengelola risiko proyek (project risk management)
9 M.702090.009.0 Mengelola pengadaan-pengadaan proyek (project procurement management)
10 M.702090.010.0 Mengelola stakeholder proyek (project stakeholder management)
10 Knowledge Area VS 5 Process Group
Phase 3
Project Procurement Management
Project Risk Management
Project Stakeholder Management
Phase 3
Project Procurement Management
1. Fixed Price Contract
Project Risk Management

Project Stakeholder Management 2. Time and Material

4. Cost Reimbursable
Contract

3. Purchase Order
 RISK Impact Impact Probability Risk Risk Mitigation
Level Level Factor Response
(IL x PL)
Phase 3
Pemborong Project 9 5 45 (H) Reputasi/ Back-up
Wanprestasi Tertunda Bonadifita Pemborong
Project Procurement Management s
Kehilangan
Project Risk Management Biaya

Project Stakeholder Management Pekerjaan

Tambahan

Kehilangan
Kepercayaan
Phase 3
Project Procurement Management

Project Risk Management H

Project Stakeholder Management Keep Manage
Satisfied Closely

Power
Minimal Keep
Effort Informed
L
L Interest H
Tugas Phase 3
1. Apa hal terpenting dan terbesar dalam Project Procurement Management?
2. Jelaskan beda Make or Buy dan Rent or Buy!
3. Apa hal terpenting dan terbesar dalam Project Risk Management?
4. Buatkan Risk Register untuk Project Charter sebelumnya (Negative Risk dan / atau Positive Risk)!
5. Apa hal terpenting dan terbesar dalam Project Stakeholder Management?
6. Buatkan Stakeholder Register dengan mengelompokkan Internal dan Eksternal untuk dituangkan
Project Charter!
Target pointnya di phase 3, paham dengan semua materi di phase 3 yaitu Project Procurement s/d
Stakeholder Management
ICT Project
Manager
TERIMA KASIH

MANUSIA UNGGUL
INDONESIA MAJU

INSTRUKTUR: DWIPA H, S.KOM., MMSI

FASILITATOR: R. WISNU P, S.KOM., M.KOM