This document provides information about balance table enquiries in Agresso, the University of Glasgow's financial system. It describes balance tables as summaries of transaction data by account, cost center, and project. It lists the main balance tables available and provides details on specific enquiries, such as the Budget Relations enquiry and Management Account enquiries, to check project balances and balances against budgets. Users can double-click on enquiry results to see more detail on the transactions that make up total amounts.
This document provides information about balance table enquiries in Agresso, the University of Glasgow's financial system. It describes balance tables as summaries of transaction data by account, cost center, and project. It lists the main balance tables available and provides details on specific enquiries, such as the Budget Relations enquiry and Management Account enquiries, to check project balances and balances against budgets. Users can double-click on enquiry results to see more detail on the transactions that make up total amounts.
This document provides information about balance table enquiries in Agresso, the University of Glasgow's financial system. It describes balance tables as summaries of transaction data by account, cost center, and project. It lists the main balance tables available and provides details on specific enquiries, such as the Budget Relations enquiry and Management Account enquiries, to check project balances and balances against budgets. Users can double-click on enquiry results to see more detail on the transactions that make up total amounts.
This document provides information about balance table enquiries in Agresso, the University of Glasgow's financial system. It describes balance tables as summaries of transaction data by account, cost center, and project. It lists the main balance tables available and provides details on specific enquiries, such as the Budget Relations enquiry and Management Account enquiries, to check project balances and balances against budgets. Users can double-click on enquiry results to see more detail on the transactions that make up total amounts.
A Balance Table is a summary of transaction data that has been entered onto Agresso. The summary of transaction data is by account, cost centre, project. The details held are generally actual amounts, budgets and commitments. Actual amounts are updated as and when transactions are added but budget and commitment values are updated as scheduled jobs that take place at intervals throughout the day. If an enquiry is run during an update, there is a possibility that the results returned would not be accurate.
The following balance tables are the main balance tables available for use in the University of Glasgow. See University Agresso webpage for list of available enquiries: http://www.gla.ac.uk/services/agresso/informationforusers/helpfulenquiries/backofficeenquiries/ #d.en.149556
ENQ3.1 Budget Relations Enquiry
This Balance Table will show certain relations attached to a specific project. This Enquiry provides a list of project codes, the budget holder, approver, status,activity, Year to Date or Life to Date, for a cost centre or project.
Select the Reports Tab that can be found depending on how the user’s individual menu is set up.
If menu is shown select If menu is hidden select Reports tab
From the reports menu select
Global Reports
03-Balance Enquiries
GLB7: Project Relations – Double click to open
For further details on this enquiry see the link below:
Page 1 ENQ3 – Balance Tables Enquiries Agresso 563 Version 1.0 Updated – October 2012
ENQ3.2 Management Account Enquiries
There are Enquiries available to check Balances on projects. These have been set up by the Management accounts team within the Finance office
Using the above GLB7:Project Relations Enquiry the cost classification should be checked before running the appropriate enquiry. E.g
Once you know your cost classification check the spreadsheet given to you along with this handout to check the project classification and the enquiry required to check the Balance on the project. For any queries on your results please see the spreadsheet for available contacts.
Any problems running the enquiry or access to projects contact the Agresso support desk ([email protected]) Go to your personal menu in Agresso:
NB – Reports held in the folder are updated by the management accounts sections
Page 2 ENQ3 – Balance Tables Enquiries Agresso 563 Version 1.0 Updated – October 2012
Select the relevant enquiry and enter your project code to run the enquiry. YTD – Year to Date Enquiries • Report on financial years against budget provided by the College Finance Office • Credit (-) value in variance column is an overspend against budget • Example Cost Classification – General Funds (700) or Commercial Trading (530)
LTD – Life to Date Enquiries
• Report on Project basis against project budgets provided from PAF’s (Project Approval Forms) • Credit (-) value in variance column is an overspend against budget • Example Cost Classification – Research Grants (100) or Commercial Other Services Rendered (522)
Fundraising , Discretionary and Endowments Enquiries
• Report on a cash basis and credit (-) value is amount left to spend • Example Cost Classification – Donations/Fund Raising (711
ENQ3.3 Balance Table Results
The Balance Table Results will appear as with any results though is dependent on the Enquiry selected.. The difference being is that as it is a Balance Table the user will not see each individual transaction but a total per account code depending on the enquiry.
The user can also double click on any row of information to zoom in and find out more information regarding this total. When this is done it will show the transactions that made up this total. Further double clicking on these rows will allow the user to view more information.
Please note depending on the account code you wish to double click on you may not see any more information. i.e. Salary account codes, budget account codes.
