Scribd
Upload
105 views6 pages

Guidelines On The Submission of Certificates Diploma

1) The memorandum provides guidelines for submitting certificates and diplomas for 2020-2021 graduation rites in Laguna province. 2) Classroom advisers will prepare graduate lists and scan them, while school ICT coordinators will consolidate files district-wide. 3) District ICT coordinators then send consolidated files to the ICT technical working group, who will add electronic signatures before returning final certificates to districts. 4) All files must be properly named and submitted by July 9th, 2021.

Uploaded by

yes
Copyright
© © All Rights Reserved
We take content rights seriously. If you suspect this is your content, claim it here.
Available Formats
Download as PDF, TXT or read online on Scribd
105 views6 pages

Guidelines On The Submission of Certificates Diploma

1) The memorandum provides guidelines for submitting certificates and diplomas for 2020-2021 graduation rites in Laguna province. 2) Classroom advisers will prepare graduate lists and scan them, while school ICT coordinators will consolidate files district-wide. 3) District ICT coordinators then send consolidated files to the ICT technical working group, who will add electronic signatures before returning final certificates to districts. 4) All files must be properly named and submitted by July 9th, 2021.

Uploaded by

yes
Copyright
© © All Rights Reserved
We take content rights seriously. If you suspect this is your content, claim it here.
Available Formats
Download as PDF, TXT or read online on Scribd
You are on page 1/ 6

Republic of the Philippines

Department of Education
Region IVA- CALABARZON
SCHOOLS DIVISION OF LAGUNA

OSDS-DM-21- 155
001
June 23, 2021

DIVISION MEMORANDUM
No. s. 2021

GUIDELINES ON THE SUBMISSION OF CERTIFICATES/DIPLOMA


IN PREPARATION FOR THE GRADUATION RITES 2020-2021

TO : All Public Schools District Supervisors


All Elementary/JHS/SHS School Heads
All Classroom Advisers
All School ICT Coordinators
SDO Laguna ICT TWG
All Others Concerned

1. Relative to the upcoming Graduation Rites 2020-2021, this office announces


the Guidelines on the Submission of Certificates/Diploma for the School Year
2020-2021.

2. The following are the procedures for the said submission:


2.1 All classroom advisers are instructed to prepare the list of the
graduates/completers signed by the School Head and Public Schools
District Supervisor (See Enclosure 1-Template for the List of
Graduates/Completers).

2.2 The signed documents will be scanned and saved as Portable Document
Format (PDF) by the advisers using the syntax below:
<school name> <grade level>.pdf
Ex. Lopez ES grade10.pdf

while the excel file name format is:


<school name> <grade level>.xlsx
Ex. Lopez ES grade 10.xlxs

Address: Provincial Capitol Compound, Santa Cruz, Laguna


Telefax: (049) 831-9062 | 566-5013
Email: [email protected]
Website: www.depedlaguna.com.ph Reg. No. 44 100 18 93 0053
Page 1 of 6
OSDS-DM-21-
001

2.3 All School ICT Coordinators shall consolidate the scanned (PDF) and
excel file.

2.4 Meanwhile, the excel file shall be consolidated by the School ICT
Coordinators according to the grade level (Kinder, Elementary, JHS,
SHS). This sheet shall contain all the data for certificate and diploma
(See Enclosure 1-Template for the List of Graduates/Completers) to
be saved using the format below:
<School Name>.xlsx
Ex. Lopez ES.xlsx

2.4 The consolidated files (PDF and Excel) shall be sent to the respective
District ICT Coordinators for district consolidation.

2.5 All District ICT Coordinators shall consolidate all the school scanned
(PDF) and excel files.

2.6 The excel file shall be consolidated by the District ICT Coordinators
according to the grade level (Kinder, Elementary, JHS, SHS). This sheet
shall contain all the data for certificate and diploma and to be saved
using the format below:
<District Name>.xlsx
Ex. Los Banos.xlsx

2.7 After district consolidation is completed, it will be sent to the ICT-TWG


members assigned in the respective district. (See Enclosure 2-List of
ICT-TWG with Designated District).

2.8 The ICT-TWG will incorporate the E-Signature of the Schools Division
Superintendent in the Certificates and Diploma using the consolidated
excel files sent by the District ICT Coordinators. It will be returned to the
District ICT Coordinators in PDF.

2.9 The District ICT Coordinators will distribute the said Certificates and
Diploma to the respective School ICT Coordinators and can be printed
using parchment paper, letter size.

3. The ICT-TWG will not accept submission from the school level, only
consolidated files from the District ICT Coordinators are to be considered
valid.

4. In addition, ICT-TWG members is not liable in any wrong data entry for they
only rely on the data sent by the district.

Address: Provincial Capitol Compound, Santa Cruz, Laguna


Telefax: (049) 831-9062 | 566-5013
Email: [email protected]
Website: www.depedlaguna.com.ph Reg. No. 44 100 18 93 0053
Page 2 of 6
OSDS-DM-21-
001

5. Deadline for the submission of the consolidated files is on/or before July 9,
2021.

6. Immediate dissemination and compliance of this Memorandum is earnestly


desired.

MARITES A. IBAÑEZ, CESO V


Schools Division Superintendent

Encl.: As Stated

/OSDS-aja

Address: Provincial Capitol Compound, Santa Cruz, Laguna


Telefax: (049) 831-9062 | 566-5013
Email: [email protected]
Website: www.depedlaguna.com.ph Reg. No. 44 100 18 93 0053
Page 3 of 6
OSDS-DM-21-
001

Enclosure 1-Template for the List of Graduates/Completers

FOR SHS

FOR JHS

Address: Provincial Capitol Compound, Santa Cruz, Laguna


Telefax: (049) 831-9062 | 566-5013
Email: [email protected]
Website: www.depedlaguna.com.ph Reg. No. 44 100 18 93 0053
Page 4 of 6
OSDS-DM-21-
001

FOR ELEMENTARY

FOR KINDERGARTEN

Address: Provincial Capitol Compound, Santa Cruz, Laguna


Telefax: (049) 831-9062 | 566-5013
Email: [email protected]
Website: www.depedlaguna.com.ph Reg. No. 44 100 18 93 0053
Page 5 of 6
OSDS-DM-21-
001
Enclosure 2-List of ICT-TWG with Designated District

PERSON IN-CHARGE DEPED GMAIL ADDRESS DISTRICT ASSIGNED


Rosmin Cafirma [email protected] Alaminos

Michelle A. Atanacio [email protected] Bay

Calauan
Peejay Navarez [email protected]
Cavinti

Famy
Jennyfer D. Adofina [email protected]
Kalayaan

Marian A. Alcachupas [email protected] Liliw


Darren A. Peralta [email protected] Los Baños

Pagsanjan
Kathleen Gem Guevarra [email protected]
Luisiana

Mabitac
Maricon Ponce [email protected]
Magdalena

Nagcarlan
Jason Guisando [email protected]
Rizal

[email protected] Pila
Daryl A. Peralta
Rona P. Peralta
[email protected] Majayjay
Pangil

Joel Caspe [email protected] San Pedro

[email protected] Santa Cruz


Jezrel P. Macale
Laarni T. Estrada
[email protected] Lumban
Pakil

Santa Maria
Aldrin Berdan [email protected]
Victoria

Siniloan
John Christian B. Valdivia [email protected]
Paete

Address: Provincial Capitol Compound, Santa Cruz, Laguna


Telefax: (049) 831-9062 | 566-5013
Email: [email protected]
Website: www.depedlaguna.com.ph Reg. No. 44 100 18 93 0053
Page 6 of 6

You might also like