Introduction To Excel
Introduction To Excel
Column 16384
Cell
1048576
Row
Address Bar
Sheet
Formulas of MS Excel
Addition
=SUM(R:R)
Percentage
=Obtain marks/Total mark*100
Remarks Signs
=If(R>=60,”Pass”,”Fail”) Greater than “>”
Greater than “<”
Max Score Equal to “=”
=MAX(R:R) Great than equal to “>=”
Less than equal to “<=”
Minimum Score Not equal to “<>”
=MIN(R:R)
Grade
=IF(Marks Obtained>=250,"Pass","Fail")
Grade
=IF(Percentage>=80,”A+”,IF(Percentage>=60,”B”,IF(Percentage>50,”C”,”Fail”)))
Vlookup
Prepared by M.Ali
Short Keys Of MS Excel
Add Row Ctrl+"+"
Delete Row Ctrl+"-"
To make Auto sum of any column area Altr+"="
To Repeat Above mentioned data by choice Altr+"arrow Down"
Jump to next Sheet Ctrl+Page up/down
To Hide Sheet Altr+O+H+H
To Unhide Sheet Altr+O+H+U
Rename Sheet Altr+O+H+R
Hide Column Ctrl+O (Zero)
Unhide Column Ctrl+Shift+O (Zero)
Add/Remove Filter Altr+D+F+F
Hide Row Ctrl+9
Unhide Row Ctrl+Shift+9
To set height of Row Altr+O+R+E
To set width of Column Altr+O+C+W
To select entire Column Ctrl+Space
To select entire Row Shift+Space
To Sort any data Altr+D+S
To move or copy Sheet Altr+E+M
To merge cell (in special setting) Altr+H+M+C
To use "Centre Alignment" Altr+H+AC
To Show Sheet in Formula Views Ctrl+(~) sign..
To open menu (Format Cell) Ctrl+1
To open (Any file) Ctrl+O
To Close (Any opened file) Altr+F4
To Close (Any opened Sheet) Ctrl+F4
To Set Zooming Size Altr+V+Z
To Insert Current Date Ctrl+(:) sign.
To Insert Current Time Ctrl+Shift(:) sign. Or Altr+O+E
Check Print Preview Altr+F+V
To view in Full screen mode Altr+V+U
To Set Print Area Altr+P+R+S
To select all sheet Ctrl+A
To use Save As Altr+F+A or F12
To save any file Ctrl+S
To take Print Ctrl+P
To copy any text Ctrl+C
To paste any text Ctrl+V
To cut any text Ctrl+X
To make Duplicate any Row wise Ctrl+D
To make Duplicate any Column wise Ctrl+R
To make Bold text Ctrl+B or Ctrl+2
To make Italic text Ctrl+I or Ctrl+3
To underline text Ctrl+U or Ctrl+4
To make Number text in two digists format Ctrl+Altr+(!)Sign
Page 3
Prepared by M.Ali
Short Keys Of MS Excel
To make cross line on text Ctrl+5
Undo typing Ctrl+Z
Redo typing Ctrl+Y
To find data from selected area. Ctrl+F
To add new Sheet/work book Altr+I+W
To delete any sheet/work book Altr+E+L
To Show or Hide "formula bar" Altr+V+F
To Replace formula or data Ctrl+H
To work as Return Arrow Shift+Tab
Rewrite written cell F2
Repeat recent work done F4
To create Chart Sheet F11
To open Chart Sheet menu Altr+I+H
When two file opened in Excel to move next file Ctrl+Tab
To fix cell for selection F8
To check spelling F7
To cancel any recent command Esc
To use "freeze Pan" Altr+W+F+F
To cancel "freeze Pan/Unfreeze Pan" Altr+W+F
To minimize the complete file Ctrl+F9
To Maximize the complete file Ctrl+F10
To minimize the complete file Altr+Space+N
Page 4
Addition
Syntax
=SUM(Range1,Range2,Range3... through to Range30).
Formatting
No special formatting is needed.
Horizontal
Vertical
100
200
300
600 =SUM(C7:C9)
Single Cells
100 300 600 =SUM(C13,D14,E13)
200
Multiple Ranges
100 400
200 500
3000 600
4800 =SUM(C17:C19,E17:E19)
What Does It Do ?
This function creates a total from a list of numbers.
It can be used either horizontally or vertically.
The numbers can be in single cells, ranges are from other functions.
Note
Many people use the =SUM() function incorrectly.
This example shows how the SUM has been combined with plus + symbols.
It should have been entered as either =C48+C49+C50 or =SUM(C48:C50).
100
200
300
600 =SUM(C48+C49+C50) Wrong!
=SUM(C48:C50) Correct
=C48+C49+C50 Correct
Percentage %
Syntax
=Obtain marks/Total mark*100
OR
=Obtain marks/Total mark+%
GRADE SHEET
Marks
Student Name Roll# Test1 Test2 Test3 Test4 Test5 TOTAL Per% Remarks
Obtained
Sana Khan 101 45 67 87 86 35 320 500 64
M. Ali 102 23 76 68 54 76 297 500 59.4
Kamran Saeed 103 34 67 78 75 82 336 500 67.2
Nadia Barlas 104 94 89 79 90 88 440 500 88
Nadeem Syed 105 23 56 74 33 67 253 500 50.6
Arif Mustafa 106 36 78 83 93 77 367 500 73.4
David 107 38 47 46 59 34 224 500 44.8
Furqan Haider 108 56 67 78 87 45 333 500 66.6
M. Ali 109 88 89 99 98 89 463 500 92.6
Majid Bilal 110 12 14 34 14 24 98 500 19.6
Maximum Score
Syntax
=Max( Ranage:Range)
Minimum Score
Syntax
=Min( Ranage:Range)
GRADE SHEET
Marks Max Mix
Student Name Roll# Test1 Test2 Test3 Test4 Test5 TOTAL Per% Remarks
Obtained Score Score
Sana Khan 101 45 67 87 86 35 320 500 64 87 35
M. Ali 102 23 76 68 54 76 297 500 59.4 76 23
Kamran Saeed 103 34 67 78 75 82 336 500 67.2 82 34
Nadia Barlas 104 94 89 79 90 88 440 500 88 94 79
Nadeem Syed 105 23 56 74 33 67 253 500 50.6 74 23
Arif Mustafa 106 36 78 83 93 77 367 500 73.4 93 36
David 107 38 47 46 59 34 224 500 44.8 59 34
Furqan Haider 108 56 67 78 87 45 333 500 66.6 87 45
M. Ali 109 88 89 99 98 89 463 500 92.6 99 88
Majid Bilal 110 12 14 34 14 24 98 500 19.6 34 12
Average
Syntax
=Average(Ranage:Range)
GRADE SHEET
Marks Max Max
Student Name Roll# Test1 Test2 Test3 Test4 Test5 TOTAL Per% Average Remarks
Obtained Score Score
Sana Khan 101 45 67 87 86 35 320 500 64 87 35 64
M. Ali 102 23 76 68 54 76 297 500 59.4 76 23 59
Kamran Saeed 103 34 67 78 75 82 336 500 67.2 82 34 67
Nadia Barlas 104 94 89 79 90 88 440 500 88 94 79 88
Nadeem Syed 105 23 56 74 33 67 253 500 50.6 74 23 51
Arif Mustafa 106 36 78 83 93 77 367 500 73.4 93 36 73
David 107 38 47 46 59 34 224 500 44.8 59 34 45
Furqan Haider 108 56 67 78 87 45 333 500 66.6 87 45 67
M. Ali 109 88 89 99 98 89 463 500 92.6 99 88 93
Majid Bilal 110 12 14 34 14 24 98 500 19.6 34 12 20
Count
Syntax
=Count(Ranage:Range)
GRADE SHEET
Marks Max Max
Student Name Roll# Test1 Test2 Test3 Test4 Test5 TOTAL Per% Average Remarks
Obtained Score Score
Sana Khan 101 45 67 87 86 35 320 500 64 87 35 71
M. Ali 102 23 76 68 54 76 297 500 59.4 76 23 55
Kamran Saeed 103 34 67 78 75 82 336 500 67.2 82 34 64
Nadia Barlas 104 94 89 79 90 88 440 500 88 94 79 88
Nadeem Syed 105 23 56 74 33 67 253 500 50.6 74 23 47
Arif Mustafa 106 36 78 83 93 77 367 500 73.4 93 36 73
David 107 38 47 46 59 34 224 500 44.8 59 34 48
Furqan Haider 108 56 67 78 45 246 500 49.2 78 45 67
M. Ali 109 88 89 99 98 70 444 500 88.8 99 70 94
Majid Bilal 110 12 14 34 14 21 95 500 19 34 12 19
Count 10 =COUNT(H16:H25)
87
Greater Than 6 =COUNTIF(H21:H30,">50") #N/A
LessThan 4 =COUNTIF(H21:H30,"<50")
To link any cell with other cell
Syntax
=+Range
=cell("filename" 'file:///conversion/tmp/activity_task_scratch/530670659.xlsx'#$Additonal
Formatting
The result will normally be displayed in the dd/mm/yy format.
By using the Format,Cells,Number,Date command the format can be changed.
1
2
3
4
Formatting
The result will normally be displayed in the dd/mm/yy format.
By using the Format,Cells,Number,Date command the format can be changed.
Find Out Result Using "IF" Command
Syntax
=IF(Marks Obtained>=250,"Pass","Fail")
GRADE SHEET
Marks Max Max
Student Name Roll# Test1 Test2 Test3 Test4 Test5 TOTAL Per% Average Result Remarks
Obtained Score Score
Sana Khan 101 45 67 87 86 35 320 500 64 87 35 71
M. Ali 102 23 76 68 54 76 297 500 59.4 76 23 55
Kamran Saeed 103 34 67 78 75 82 336 500 67.2 82 34 64
Nadia Barlas 104 94 89 79 90 88 440 500 88 94 79 88
Nadeem Syed 105 23 56 74 33 67 253 500 50.6 74 23 47
Arif Mustafa 106 36 78 83 93 77 367 500 73.4 93 36 73
David 107 38 47 46 59 34 224 500 44.8 59 34 48
Furqan Haider 108 56 67 78 87 45 333 500 66.6 87 45 72
M. Ali 109 88 89 99 98 89 463 500 92.6 99 88 94
Majid Bilal 110 12 14 34 14 24 98 500 19.6 34 12 19
Count =COUNT(H16:H25)
LessThan =COUNTIF(H21:H30,"<50")
Find Out Result Using "IF" Command
Syntax
=IF(Percentage>=80,"A+",IF(Percentage>=60,"B",IF(Percentage>50,"C","Fail")))
GRADE SHEET
Marks Max Max
Student Name Roll# Test1 Test2 Test3 Test4 Test5 TOTAL Per% Average Result Grade Remarks
Obtained Score Score
Sana Khan 101 45 67 87 86 35 320 500 64 87 35 71 Pass
M. Ali 102 23 76 68 54 76 297 500 59 76 23 55 Pass
Kamran Saeed 103 34 67 78 75 82 336 500 67 82 34 64 Pass
Nadia Barlas 104 94 89 79 90 88 440 500 88 94 79 88 Pass
Nadeem Syed 105 23 56 74 33 67 253 500 51 74 23 47 Pass
Arif Mustafa 106 36 78 83 93 77 367 500 73 93 36 73 Pass
David 107 38 47 46 59 34 224 500 45 59 34 48 Fail
Furqan Haider 108 56 67 78 87 45 333 500 67 87 45 72 Pass
M. Ali 109 88 89 99 98 89 463 500 93 99 88 94 Pass
Majid Bilal 110 12 14 34 14 24 98 500 20 34 12 19 Fail
Count =COUNT(H16:H25)
LessThan =COUNTIF(H21:H30,"<50")
VLOOKUP FUNCTION Grade Book
Student Name ID# Test1 Test2 Test3 Test4 Test5 Total
Haider 6 67 56 89 68 80 500
Ali 3 56 57 78 46 47 500
Babar 4 78 89 88 90 87 500
Zahid 1 98 99 91 95 90 500
Faisal 7 34 23 22 12 67 500
Ameen 2 67 78 89 67 97 500
Rasool 5 24 34 34 23 34 500
Qadir 8 67 84 66 77 86 500
Yahya 9 23 46 57 87 90 500
Alia 10 45 67 45 78 88 500
Grading Criteria
0 FAIL
Table_Array is the
complete table of 40 D
information 50 C
60 B Col_Index is the
70 A Column# of Table_Array
80 A+
380 76 A Table_array is the table of information in which data is looked up. Use a reference to a range or a range
name, such as Database or List.
303 60.6 B
Col_index_num is the column number in table_array from which the matching value must be returned.
323 64.6 B
Col_Index is the
Column# of Table_Array
ns
Worksheet Function
urns a value in the same row from a
KUP when your comparison values are
ex_num)
array. Lookup_value can be a value, a
PAY ROLL
Basic Salery Over Mr. Riaz Mr. Iqbal Mr.javad Total
Below Over
Basic Salary >>>> 5,000 5,000 6,000 11,000 4,500 21,500
Allowances on Basic
House of rent 70.00% 62.00% 3,720 6,820 3,150 13,690
Conveyance 15.00% 12.00% 720 1,320 675 2,715
Medical 7.50% 6.50% 390 715 338 1,443
Deduction
Average
Sample
7,167 4200 Below
3720 Above
0
Age Calculations
Find Out Result Using "IF" Command
GRADE SHEET
Marks Max Max
Student Name Roll# Test1 Test2 Test3 Test4 Test5 TOTAL Per% Average Result Grade Remarks
Obtained Score Score
Sana Khan 101 45 67 87 86 35 320 500 64 87 35 71 Pass
M. Ali 102 23 76 68 54 76 297 500 59 76 23 55 Pass
Kamran Saeed 103 34 67 78 75 82 336 500 67 82 34 64 Pass
Nadia Barlas 104 94 89 79 90 88 440 500 88 94 79 88 Pass
Nadeem Syed 105 23 56 74 33 67 253 500 51 74 23 47 Pass
Arif Mustafa 106 36 78 83 93 77 367 500 73 93 36 73 Pass
David 107 38 47 46 59 34 224 500 45 59 34 48 Fail
Furqan Haider 108 56 67 78 87 45 333 500 67 87 45 72 Pass
M. Ali 109 88 89 99 98 89 463 500 93 99 88 94 Pass
Majid Bilal 110 12 14 34 14 24 98 500 20 34 12 19 Fail
120
Test3 Test4
Sana Khan 87 86 100
M. Ali 68 54
80
Kamran Saeed 78 75
Nadia Barlas 79 90 60
Nadeem Syed 74 33
40 Test3
Arif Mustafa 83 93
Test4
David 46 59
20
Furqan Haider 78 87
M. Ali 99 98 0
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Majid Bilal 34 14
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TEXT Functions
=Range&Range
=LEFT(Text,Number of Characters)
=RIGHT(Text,Number of Characters)
Reg# NAME
1511119 SAEED
1511120 RAHIL
1511121 ZAHID ALI
1511122 Naeem Ahmed
1511123 Waqar Ali
1511124 Raja Imran
1511125 Faraz Ahmed
1511126 NOMAN BABAR
1511127 ASIF KHAN
F. NAME Visiting Day T. PHONE ADDRESS
Y
Y
N
Y
N
Y
N
Y
N
SZABIST Larkana Campus
GRADE SHEET
Student Name Reg# English Math Urdu Accounting Management Marks ObtainTOTAL Per% Max ScorMax ScoAverage Result Grade by Using If Grade by Using Vlookup Remarks
Waseem 1735181 36 65 45 54 75 275 500
Yasir 1735182 95 35 75 85 65 355 500
Waqar 1735183 63 42 54 25 45 229 500
Rafique 1735184 94 89 79 90 88 440 500
Shoaib 1735185 23 56 74 33 67 253 500
Jaffar 1735186 36 65 45 54 75 275 500
Naeem 1735187 38 47 46 59 34 224 500
Farhan 1735188 56 67 78 87 45 333 500
Shareef 1735189 36 65 45 54 75 275 500
Siraj 1735190 45 65 25 78 95 308 500