ANGELES UNIVERSITY FOUNDATION

Angeles City
College of Nursing
NURSING INFORMATICS (LAB)
NCM 0110

I. PARTS OF EXCEL

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what you are doing or learning to do. -Pele
DROPDOWN LIST
1. Click “DATA”
2. Data Validation: List from Range

Site/Location of
Drop down List

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3. Select “List From Range”

Double Check Your

Active Cell Code

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Success is no accident. It is hard work, perseverance, learning, studying, sacrifice and most of all, love of
what you are doing or learning to do. -Pele
4. Enter Range Formula

NOTE: Before you click the final “Enter a Range of Formula” make sure you click the
“Drop Down List Sample Sheet”
4.1. Click the “Enter a Range Formula” then drag the drop-down list “options/choices”
In a new Sheet type the items, you want to appear in your list. Select Okay then Save.

Double Check Your

Active Cell Code

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what you are doing or learning to do. -Pele
 Double Check Your
Active Cell Code

*After Saving Kindly return to your Actual Chart Sheet to Double check if it’s working

Check the list; make sure

everything is complete

Make Sure the inverted

Triangle is visible

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Success is no accident. It is hard work, perseverance, learning, studying, sacrifice and most of all, love of
what you are doing or learning to do. -Pele
Note: You can also double check your drop-down list if it's correct by simply encoding a
different entry, which is not included in your drop-down list, if it's not included on the list
there will be a red mark seen on the right upper portion of the active cell.

CHECK BOX
1. Go to the Ribbons Tab and Click “INSERT”. Make sure you click the active cell
where you will be putting your check box.

Active Cell: B5

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what you are doing or learning to do. -Pele
Result:

Double Check the

Location of the Check
Box/Active Cell: B5

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Success is no accident. It is hard work, perseverance, learning, studying, sacrifice and most of all, love of
what you are doing or learning to do. -Pele
 Double Check if you can
click the box with check
mark. Active Cell: B5

Additional: You can also add more checkboxes depending on your preference

 Drag the specific Cell where you want to put the checkboxes and repeat the
same process on Step 1.

Active Cell: B5:B8

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Success is no accident. It is hard work, perseverance, learning, studying, sacrifice and most of all, love of
what you are doing or learning to do. -Pele
Repeat Step 1

Double Check if you can

click ALL the box with
check mark. Active Cell:
B5

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Success is no accident. It is hard work, perseverance, learning, studying, sacrifice and most of all, love of
what you are doing or learning to do. -Pele
 CONDITIONAL FORMATING
1. Create your Sample Tabular Form ex: Vital Signs with data from a patient

2. Click “Format” on your Ribbon Tab and select “Conditional Formatting”

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Success is no accident. It is hard work, perseverance, learning, studying, sacrifice and most of all, love of
what you are doing or learning to do. -Pele
 3. Click “Apply to Range” then drag/highlight the specific active cell you want to
format; Click okay once finalized.

Double Check the

highlighted Cell: It should
be “B12;C12;D12;E12;F12

4. Click “Format Rules”

Drag Down the inverted triangle

for more options, depending on
your criteria/preference

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Success is no accident. It is hard work, perseverance, learning, studying, sacrifice and most of all, love of
what you are doing or learning to do. -Pele
 5. Click the Inverted Triangle for more options, suitable for your template
depending on your data criteria.
Example: Respiratory Rate (RR), I prefer Greater than since it is under the
number category.

6. After choosing certain criteria, you must encode the corresponding value on
specific criteria.

Make sure it will reflect

on your Active Cell

Encode the specific value, Click

Formatting style for the fill-in background,
you can also make it ”BOLD/ITALISIZE”

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Success is no accident. It is hard work, perseverance, learning, studying, sacrifice and most of all, love of
what you are doing or learning to do. -Pele
Note: Repeat Number 2 up to number 6, for adding additional formula within the
same rows or columns.

Reminder:
 Make sure to check if there is an existing formula before you add, if the
previous conditional formula is not visible, it means it was deleted or not
properly done.

Double check the “3” make sure they

are all visible, specially the active cell

7. Additional Conditional Formatting on the same “columns and rows”, click “Add
another rule”

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Success is no accident. It is hard work, perseverance, learning, studying, sacrifice and most of all, love of
what you are doing or learning to do. -Pele
 Repeat the same Procedure on
Number 6

SPARKLINE
You can customize the Sparkline. Be on the cell containing Sparkline and then go to the
Sparkline option from the ribbon. You can choose the style and design as required. In this
case, I’m going to highlight the highest point and lowest point by checking the box next to
the high point and low point under the Show section.

1. Select “INSERT” then under the Ribbon Tab click “LINE”

Note: Click/Select the Active Cell first of

your choice before you proceed to this step

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Success is no accident. It is hard work, perseverance, learning, studying, sacrifice and most of all, love of
what you are doing or learning to do. -Pele
 2. Choose the data that you want; you can drag or highlight

Double Check the

highlighted Cell: It should
be “B2;C2;D2;E2;F2

SAMPLE RESULT:

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Success is no accident. It is hard work, perseverance, learning, studying, sacrifice and most of all, love of
what you are doing or learning to do. -Pele
SPARKLINE SHORTCUT:
1. Select an “ACTIVE CELL”

2. Type “equal sign” =Sparkline(drag/highlight) the specific

rows/columns that are included in the format

Double check the formula

bar and the active cell

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Success is no accident. It is hard work, perseverance, learning, studying, sacrifice and most of all, love of
what you are doing or learning to do. -Pele
DATE & TIME FORMAT
To make them more informative, you can apply custom time formatting with one of the
following codes:

Time code Explanation

h Elapsed hours, display as 4.

h:mm Elapsed hours and minutes, display as 4:10.

h:mm:ss Elapsed hours, minutes and seconds, display as 4:10:20.

To apply the custom time format, click Ctrl + 1 to open the Format Cells dialog,
select Custom from the Category list and type the time codes in the Type box. Please
see creating a custom time format in Excel for the detailed steps.
Calculating time difference with the TEXT function

Another simple technique to calculate the duration between two times in Excel is using the
TEXT function:
Calculate hours between two times: =TEXT(B2-A2, "h")
Return hours and minutes between 2 times: =TEXT(B2-A2, "h:mm")

Return hours, minutes and seconds between 2 times: =TEXT(B2-A2, "h:mm:ss")

DATE SUMMARY

1.Click an active cell: press ctrl + ;

Sample result: 30/06/2021

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Success is no accident. It is hard work, perseverance, learning, studying, sacrifice and most of all, love of
what you are doing or learning to do. -Pele
TIME SUMMARY
1. Click the active cell where you want to apply the formula, Then click “Format”
2. Choose “Numbers” then select you own preference example: TIME
NOTE Alternative method for single time encoding:
 Click active cell: press ctrl, shift + ; Sample result: 7:46 am

Active cell

3. Formula Encoding of Time

Make sure the encoded
formula is the same with
your formula bar

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Success is no accident. It is hard work, perseverance, learning, studying, sacrifice and most of all, love of
what you are doing or learning to do. -Pele
Additional Time Interval

Hours Seconds

Make sure it is separated by (,) Minutes

Prepared by:

Delma Joie D. Magtubo, LPT, RN, MAN

Nursing Informatics Instructor

Peer Evaluated by:

Joan Russel D. Feliciano, RN, MN

Gail Marie B. Gozun, RN, MSN
Rochelle D. Gumabon, RN, MN
Nursing Informatics Instructor

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Success is no accident. It is hard work, perseverance, learning, studying, sacrifice and most of all, love of
what you are doing or learning to do. -Pele