The document provides guidance to suppliers on registering and qualifying on Ariba Network to do business with Almirall. It outlines the multi-step process which includes suppliers receiving an email to register on Ariba, completing registration questionnaires, and qualification questionnaires which are evaluated by Almirall. Once approved, qualified suppliers can receive purchase orders via Ariba and submit invoices for goods/services provided to Almirall. The document provides screenshots and explanations to help suppliers navigate each step of the onboarding process.
The document provides guidance to suppliers on registering and qualifying on Ariba Network to do business with Almirall. It outlines the multi-step process which includes suppliers receiving an email to register on Ariba, completing registration questionnaires, and qualification questionnaires which are evaluated by Almirall. Once approved, qualified suppliers can receive purchase orders via Ariba and submit invoices for goods/services provided to Almirall. The document provides screenshots and explanations to help suppliers navigate each step of the onboarding process.
The document provides guidance to suppliers on registering and qualifying on Ariba Network to do business with Almirall. It outlines the multi-step process which includes suppliers receiving an email to register on Ariba, completing registration questionnaires, and qualification questionnaires which are evaluated by Almirall. Once approved, qualified suppliers can receive purchase orders via Ariba and submit invoices for goods/services provided to Almirall. The document provides screenshots and explanations to help suppliers navigate each step of the onboarding process.
The document provides guidance to suppliers on registering and qualifying on Ariba Network to do business with Almirall. It outlines the multi-step process which includes suppliers receiving an email to register on Ariba, completing registration questionnaires, and qualification questionnaires which are evaluated by Almirall. Once approved, qualified suppliers can receive purchase orders via Ariba and submit invoices for goods/services provided to Almirall. The document provides screenshots and explanations to help suppliers navigate each step of the onboarding process.
SAP Ariba is a worldwide recognized platform used by Almirall to establish commercial transactions with our suppliers (registration & homologation of suppliers, purchase orders, goods receipts and e-invoices).
How to establish a relationship with Almirall on Ariba?
• You will receive an e-mail from SAP Ariba with a link for a supplier registration, or you pre-registered your company via the Almirall website. • In both cases, you can create a new SAP-Ariba account if you do not have one, or you should use your company’s existing Ariba Network account. • Before creating a new Ariba Network account, please, check if your organization is already registered in the Ariba Network. Failing to do so may lead to confusion and incidents as several Ariba Network ID’s might be created for the same organization. • The email address you use for this account should be a corporate email. • After you submit all the information, Almirall will verify your information and start with the qualification process (details about qualifications are stated on the following pages).
3 1. Ariba Network (URL) • Step 1: The URL to access the supplier platform (Ariba Network) is: supplier.ariba.com • Step 2: Once the registration process is completed (explained later), the username and password will be all you need to log in the platform.
4 2. Ariba Network (Help Center)
• Step 1: Available on the Supplier Platform by clicking (Help Center). Users have access at all times to a help panel to address any concerns or questions.
5 3. Process overview: Almirall Registration & Qualification eportal a two-step qualification process
QUALIFIED REGISTRATION QUALIFICATION SUPPLIER ready to transact with Almirall
This is an internal process, which means that Almirall users will be responsible for requesting new suppliers on the platform through an internal questionnaire completing basic information.
4.2.Supplier Self-Registration Request
This is an external process, which means that new suppliers that wish to work with Almirall need to fill in the request questionnaire through the platform. The steps to follow will be explained next.
7 4.2.Supplier Self-Registration Request
• Step 1: Access the following link: https://www.almirall.com/
8 4.2.Supplier Self-Registration Request
• Step 2: At the bottom of the home page, click Supplier Portal.
9 4.2.Supplier Self-Registration Request
• Step 3: Click on Self-Registration (New Supplier)
10 4.2.Supplier Self-Registration Request
• Step 4: Then the following request form
will appear. • Very important: the fields with an * are mandatory. Once completed, click on Submit.
11 4.2.Supplier Self-Registration Request
• Step 5: Once the form is submitted, a confirmation of the request should appear as shown below:
you to register as a supplier, you will receive an email like the one shown in the this image, then you must click on the link (Click Here). 5. Registration 5.1.Registration (Ariba Network) • Step 2.1: If you do not have an account click on Sign up. • Step 2.2: If you already have an account click on Log in.
14 5.2.Registration (Almirall) • Step 1: After logging in on Ariba Network you will automatically access the platform and the registration questionnaire sent by Almirall: • Fill in the questionnaire • Click on Submit Entire Response.
15 5.2.Registration (Almirall) • Step 2: It is important to explain and know the functionality of each of the buttons that we have in the questionnaires.
Submit Entire Response: Once the questionnaire is completed, click on Submit Entire Response. Save draft: This function is very useful: it allows to save the progress when filling out a questionnaire; that is, you can save the answers of the questionnaire without having to fill out the whole questionnaire in one day. Compose message: It allows to send a message to Almirall users in case any doubts appears while completing the questionnaires. Excel Import: This function allows to export and import the content of the questionnaires. This way you can fill in the questionnaires in Excel and once completed they can be imported. 16 5.2.Registration (Almirall)
• Step 3: Once you submit the
registration questionnaire, you will receive an e-mail notification as shown in the image.
• At this stage Almirall will evaluate
the information received and approve/deny/request additional info as convenient.
17 5.2.Registration (Almirall)
• Step 4: During the registration process
you will receive additional questionnaires. For each of these questionnaires you will receive an email like the one shown in the picture.
• You can view these questionnaires in the following section (Questionnaires):
18 5.2.Registration (Almirall) • Step 5: To answer these questionnaires click on the questionnaire name.
• Step 6: Once it is completed, click on Submit Entire Response.
19 6. Qualification • Step 1: Once the registration process is completed, we start with the qualification phase, in which Almirall sends the required qualification questionnaires. These questionnaires can be found in the Qualification Questionnaires section, as shown in the image below:
• For each qualification questionnaire you will
receive a mail like the one shown in this picture:
20 6. Qualification • Step 2: During the qualification process you might receive additional questionnaires, which you can find in the questionnaire section as shown in the image below.
• You will receive an email notification to
answer these questionnaires.
21 6. Qualification
• Once the qualification questionnaires are submitted, Almirall will evaluate the information received and approve/deny/request additional info as convenient.
• When Almirall approves the qualification information, you will receive an
informative e-mail. At this stage the process is finished.
22 6. What’s Next? • Certain goods/services require a Purchase Order (PO). If applicable, the PO requisition must be handled by Almirall internal Users.
• If applicable, you will receive the PO via email. To access, please use the same Ariba account you used in the homologation process.
• Once the services/goods are delivered, the PO requester must confirm
reception. This action enables billing.
• Send your invoices against the relevant PO via Ariba network.
Delivers PO Confirms Sends Almirall PO Request Almirall Submission Supplier Goods/Servi Almirall reception Supplier invoice ces
Further tutorials/handbooks in the next chapter.
23 8. Almirall user manuals available in the Ariba platform (II) • Access your Ariba account and click on “Company Settings” (1) and “Customer Relationship” (2). • In the “Current” tab, you will find the list of companies you have active SAP-Ariba business relationship with. Please choose Almirall (3) and click on “Supplier Information Portal” (4). • Click on “Reference documents” to see the list of Almirall user manuals (5) and click on the specific manual you are interested in (6).
4 6 3
24 8. Almirall user manuals available in the Ariba platform (I) This is training material available in the Ariba Platform:
1. Direct Purchasing_ PO Reception_PO Confirmation
• For direct suppliers (API, excipients, packaging, raw materials, finished products, starting materials) • How to access and confirm a PO
2. Direct Purchasing_ ASN
• For direct suppliers (API, excipients, packaging, raw materials, finished products, starting materials • How to send an advanced shipping notice
3. Indirect Purchasing_ PO Reception
• For indirect suppliers (all other goods/services not listed in the direct list) • How to access a PO
4. e-invoicing Header Level Tax
• For all direct and indirect suppliers • How to send an invoice
5. Italian e-invoicing Legal Profile
• For Italian suppliers invoicing to an Italian company • How to invoice
