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Sop For Store Managment

This document outlines the standard operating procedures for store management. It assigns responsibilities for key activities like issuing goods receipts, accounting for materials, devising material requisition notes, and distributing academic materials. The store keeper, chief accountant, and academic manager all have important roles in ensuring materials are properly received, recorded, distributed and accounted for using documents like goods receipts, payment vouchers, and material requisition notes. The procedures are meant to ensure operations are consistently carried out correctly and with quality control. A manual record keeping system is currently used.

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2K views3 pages

Sop For Store Managment

This document outlines the standard operating procedures for store management. It assigns responsibilities for key activities like issuing goods receipts, accounting for materials, devising material requisition notes, and distributing academic materials. The store keeper, chief accountant, and academic manager all have important roles in ensuring materials are properly received, recorded, distributed and accounted for using documents like goods receipts, payment vouchers, and material requisition notes. The procedures are meant to ensure operations are consistently carried out correctly and with quality control. A manual record keeping system is currently used.

Uploaded by

Audit help
Copyright
© © All Rights Reserved
We take content rights seriously. If you suspect this is your content, claim it here.
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Current Situation in Store (observations)

SL.NO ACTIVITES RESPONSIBILITIES

1 Issuing order form Chief accountant


2 Calculation of additional stock Store keeper and
required (physically) teachers
3 Scrap or dead stock reporting Store keeper
4 Daily closing of counter sales Store keeper
5 Inspecting stock demanded Store keeper and
teacher

NOTE: -
 Manual record keeping
 Physical verification is conducted only for reconciling
order
SOP FOR STORE MANAGEMENT

A Standard Operating Procedure (SOP) is a document which describes the regularly


recurring operations to ensure that the operations are carried out correctly (quality)
and always in the same manner (consistency).

Objective: To elaborate the procedure of store management

RESPONSIBILITIES: -

 Chief accountant
 Academic manager
 Store keeper
 Front office cashier

SI.NO ACTIVITIES DOCUMENTS RESPONSIBILITY


REQUIRED
1 Accountable of GRN (Goods GRN Chief Accountant,
received notes) MT, Academic
Manager, Store
Keeper.
2 Inspection and conformation GRN AND Store Keeper
of Goods received ORDER FORM
3 Accounting of goods Received Payment Chief Accountant
Voucher,
Receipt
Voucher,
GRN and
Order form
4 Devising of Academic Fee Receipt Academic Manager
Material List (for students)
according to their Grade
5 Material Distribution to Academic Store Keeper
Requisite material list
filled by
Academic
manager
6 Devising of MRN (Material Chief Accountant
Requisition Note) (Total
Estimated Demand Less
Closing Stock)
7 Accountable for MRN Devising Chief Accountant,
Academic Manager,
Store Keeper
8
NOTES: -
In case of further sales in Academic materials, An Order form should be
filled by Requisite in front office (Cashier) and collected from store
(Same order form should kept in store for reconciling purposes)

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