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PROJECT REPORT
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FOLLOWERS
PROJECT REPORT
UNIVERSITY ADMISSION MANAGEMENT SYSTEM PROJECT REPORT
COMPLETE ONLINE ADMISSION MANAGEMENT SYSTEM PROJECT WITH REPORT AND SOURCE
CODE
1.
Introduction
Online Admission
System is aimed at developing an online admission application for a
university. This
system is an online system that can be accessed throughout the
organization and
outside as well with proper login provided. Our system has two
types of accessing
modes, administrator and user. Student management system is
managed by an
administrator. It is the job of the administrator to admit and monitor
the whole process.
When a user log in to the system, he would only view details of
the student. He can't
perform any changes .The system has two modules. They are:-
User
Administrator
Students logging is
to apply for the course by filling an application for m provided
by online.
Administrator logging in may also access/search information put up by
the applicants.
2. SYSTEM ANALYSIS
System analysis aims
at establishing requests for the system to be acquired,
developed and
installed. It involves studying and analyzing the ways of an
organization
currently processing the data to produce information. Analyzing the
problem thoroughly
forms the vital part of the system study. In system analysis,
prevailing situation
of problem is carefully examined by breaking them into sub
problems. Problematic
areas are identified and information is collected. Data
gathering is
essential to any analysis of requests. It is necessary that this analysis
familiarizes the
designer with objectives, activities and the function of the BLOG ARCHIVE
organization in which
the system is to be implemented.
▼
2009
(2)
▼
2.1
PROJECT IDENTIFICATION OF NEED ▼
April
(2)
▼
IGNOU ASS
As the strength of
the students is increasing at a tremendous speed, manual SYNOPSI
maintenance of
student admission is very difficult. Hence, the need for online Free downlo
admission is
inevitable. In case of manual system they need a lot of time, manpower download
etc. Here almost all
work is computerized. So the accuracy is maintained.
Maintaining backup is
very easy. It can do with in a few minutes. ►
2013
(174)
►
2.2
PRELIMINARY INVESTIGATION - UNIVERSITY ADMISSION MANAGEMENT SYSTEM ABOUT ME
Sabbu
2.2.1 STUDY OF
EXISTING SYSTEM
View my complete
Today in colleges
student details are entered manually. The student details in
separate records are
tedious task. Referring to all these records and updating is AMAZON PRODUCT
needed. There is a
chance for more manual errors.
1. When the student
comes in college.
2. First of all,
he/she takes admission form from reception.
3. Fills it and
submits it into office.
4. Filled form is
first checked with documents like merit list an details came
from university and
verified by an official person , if there is any mistake
then it is corrected.
5. At the time of
submission of it the fees is deposited by the candidate.
6. At the time of
submission of admission form admission no. is assigned to
the candidate by the
institute.
7. Candidate gets the
receipt of fees deposition.
Disadvantages of
Present System:-
1. Require much man
power i.e. much efforts, much cost and hard to operate
and maintain.
2. Since, all the
work is done in papers so it is very hard to locate a particular student record
when it is required.
2.2.3 ADVANTAGES OF
PROPOSED SYSTEM
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3.
FEASIBILITY STUDY - UNIVERSITY ADMISSION MANAGEMENT
SYSTEM
3.1
ECONOMIC FEASIBILITY
Economic analysis is
most frequently used for evaluation of the effectiveness
of the system. More
commonly knows as cost/benefit analysis the procedure is to
deter mine the
benefit and saving that are expected from a system and compare
them with costs, decisions
is made to design and implement the system.
This part of
feasibility study gives the top management the economic
justification for the
new system. This is an important input to the management the
management, because
very often the top management does not like to get
confounded by the
various technicalities that bound to be associated with a project
of this kind. A
simple economic analysis that gives the actual comparison of costs
and benefits is much
more meaningful in such cases. It is economically feasible, it
will only require a
single operator to operate the system, who is responsible for
entering the data
into the database via a user interface provided to him, who can
also able to show all
the data in html tabular form so to provide information
regarding the
students who are either taken admission or to take admission, since it
requires only a
single person to operate the whole system thus reduces the cost to
operate the system.
`In the system, the
organization is most satisfied by economic feasibility. Because,
if the organization
implements this system, it need not require any additional
hardware resources as
well as it will be saving lot of time.
3.2
TECHNICAL FEASIBILITY
Technical feasibility
centers on the existing manual system of the test
management process
and to what extent it can support the system. According to
feasibility analysis
procedure the technical feasibility of the system is analyzed and
the technical
requirements such as software facilities, procedure, inputs are
identified. It is
also one of the important phases of the system development
activities. It is
technically feasible, since the whole system is designed into the latest
technologies like PHP
and SQL Server which are the most recent technologies to
develop web based
systems and design databases.
The system offers
greater levels of user friendliness combined with greater
processing speed.
Therefore, the cost of maintenance can be reduced. Since,
processing speed is
very high and the work is reduced in the maintenance point of
view management
convince that the project is operationally feasible.
3.3
OPERATIONAL FEASIBILITY
It is Operational
feasible, since the system is providing an attractive user
interface to the
operator/end user, so he feels very easy to work onto it. Response to
operator/end user is
very fast and very good. Since, as we mentioned above that it
requires much less
amount of cost, it uses computer work so it is very fast to
operate and it is
very easy for user to work on it.
4.SOFTWARE
AND HARDWARE REQUIREMENTSPECIFICATION
4.1
REQUIREMENT SPECIFICATION - UNIVERSITY ADMISSION MANAGEMENT SYSTEM
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specification
activity might come after the entire analysis is complete.
However, it is more
likely that problem analysis and specification are done
concurrently. All the
information for specification activity follows the analysis
activity. The
transition from analysis to specification should also not be expected
to be
straightforward, even if some formal modeling is used during analysis.
Essentially, what
passes from requirements analysis activity to the
specification
activity is the knowledge acquired about the system. T he modeling
is essentially a tool
to help obtain a thorough and complete knowledge about the
proposed system.
4.1.1ANALYSIS OF
FACTUAL DATA
Analysis
of data is a process of inspecting, cleaning, transforming, and
modeling data with
the goal of highlighting useful information, suggesting
conclusions, and
supporting decision making. Data analysis has multiple facets and
approaches,
encompassing diver se techniques under a variety of names, in different
business, science,
and social science domains.
Data mining is a
particular data analysis technique that focuses on modeling
and knowledge
discover y for predictive rather than purely descriptive purposes.
4.1.2IDENTIFICATION
OF ESSENTIAL REQUIREMENT
Identification of
essential requirement is an important task in developing the
project. In this
system the essential requirements are identified through surveying.
By surveying, the
important needs of the user in our website are known. In
the surveying, the
different possibilities of tour information that have to be
included in the
website is given by questionnaire.
4.1.3SELECTION OF
REQUIREMENT STRATEGIES
From the survey
analysis graph it is clear that which are all the requirements
that the user
requires the most. It is decided to include the required information
and omit the less
priority ones.
4.2
DEFINITION OF INPUT REQUIREMENTS
4.2.1 REGISTRATION
& LOGIN SYSTEM
Applicants will carry
out their own registration, providing the system with a
way to associate a
user to their application(s). This will enable the system to display
personalized
information when the user logs in and certain information, such as
name and address, to
be added to each application automatically. Giving each
student a specific ID
will also allow a user to apply to a number of courses, while
giving the system a
way to prevent unnecessary duplication of applications.
Requiring a
registration process will also add greater security to the system, as once
a user has logged in
with their username and password, they will be the only
person able to update
their information and the only person to make applications on
their behalf.
4.2.2 APPLICATION
SYSTEM
The application
process will be as straightforward as possible, using an
intuitive form
layout, with the necessary information being completed in stages.
The system will
monitor this and not allow a student to apply to a single course
more than once, but
will allow them to apply to multiple courses in the same
college.
4.3
DEFINITION OF PROCESSING REQUIREMENTS
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color scheme should
be appropriate to provide familiarity with the university and
there should be no
contrast issues.
There are many
functions the system can perform and these must be logically
grouped or displayed
in an intuitive order to allow the user to perform tasks quickly
and efficiently,
without getting lost in excessive amounts of text. The system must
also display a large
amount of information and to avoid confusion this must be
displayed in
categories or in different pages. Furthermore, a small amount of
information may be
displayed initially, for example with a certain limit on date or
amount, and the
ability to view more in depth information on the subject should be
apparent.
The different
information displays and functionality objects should be
individually
distinguishable, allowing the user to navigate through recognition,
rather than recall In
addition, each function must provide the ability to cancel,
leaving the user with
the ability to rectify mistakes, and every page should include
the ability to return
to a central location of the system, ensuring that the user does
not get lost within
the system with no convenient way to navigate.
The system will
provide different views for different users, allowing multiple
access levels. For
example, a student will only be able to see their own details and
details of their
applications, whereas a administrator will be able to view all users,
applications and
statistics and will have many more privileges. Being an online
system, it will
naturally be viewable from any computer with an internet
connection, allowing
admissions from home, for example. This will provide far
more accessibility
than if it were written in a language with only limited online
capability as any
computer is a potential work station, rather than relying on the
program being
installed.
4.4
DEFINITION OF OUTPUT REQUIREMENTS
4.5
OBJECTIVE OF SRS
4.6
OVERVIEW OF SRS
Overall
Description will describe major components of the system,
interconnection and
external inter faces.
Specific
Requirements will describe the functions of actors, their role in the
system and
constraints.
4.6.1 OVERALL
DESCRIPTION
The SRS document will
give further details on the overall product
description,
including the hardware, software, and communications interfaces,
product functions,
user characteristics, and any assumptions that will be made.
4.6.2 SPECIFIC
REQUIREMENTS
The SRS document will
also include the specific requirements needed. These
will include the
functions, performance, design, and software attributes. This
document is organized
in a logical manner and is easy to follow. Readers should
refer to the table of
contents, appendices, or index if looking for something in
specific. Otherwise,
reading this document from start to finish will start with a
vague description and
get more specific and detailed as changing sections and
reading further.
4.7
HARDWARE CONFIGURATION
- System : Multimedia
PC
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- Processor
: Pentium 4 or above
- Memory
:512MB RAM
- Hard
Disk : 80GB or above
- Keyboard
: 104 standards
- Monitor
: SVGA
- Modem
: Dial up/Broadband
4.8
SOFTWARE CONFIGURATION
- Front end :
PHP,HTML
- Back end : MYSQL
- Host: Apache server
- Operating System:
Windows ,LINUX,MAC
5.
SYSTEM DESIGN - UNIVERSITY ADMISSION MANAGEMENT
SYSTEM
The system design
develops the architectural detail required to build a
system or product. As
in the case of any systematic approach, this software too has
undergone the best
possible design phase fine tuning all efficiency, performance
and accuracy levels.
The first step in system designing is to determine how the
output is to be
produced and in what format. Samples of the output and input are
also presented. In
the second step, input data and master files are to be designed
to meet requirement
of the proposed output. The processing phases are handled
through program
construction and testing, including a list of the programs needed to
meet the system’s
objectives and complete documentation.
5.1
DESIGN METHODOLOGY
5.1. 2 PHYSICAL
DESIGN
The process of
developing the program software is referred to as physical
design. We have to
design the process by identifying reports and the other
outputs the system
will produce. Coding the program for each module with its
logic is performed in
this step. Proper software specification is also done in this
step.
A software system is
always divided into several sub systems that makes it
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easier for the
development. A software system that is structured into several
subsystems makes it
easy for the development and testing. The different subsystems
are known as the
modules and the process of dividing an entire system into
subsystems is known
as modularization or decomposition.
A system cannot be
decomposed into several subsystems in any way.
There must some
logical barrier, which facilitates the separation of each module.
The separation must
be simple but yet must be effective so that the development is
not affected.
The system under
consideration has been divided into several modules
taking in
consideration the above-mentioned criteria. The different modules are
1. User module
2. Administrator
module
5.2
INPUT DESIGN
5.3
OUTPUT DESIGN
Computer output is
the most important and direct information source to the
user. Output design
is a process that involves designing necessary outputs in
the form of reports
that should be given to the users according to the
requirements.
Efficient, intelligible output design should improve the system's
relationship with the
user and help in decision making. Since the reports are
directing referred by
the management for taking decisions and to draw
conclusions they must
be designed with almost care and the details in the
reports must be
simple, descriptive and clear to the user. So while designing
output the following
things are to be considered.
Determine what
information to present
Arrange the presentation
of information in an acceptable format
Decide how to
distribute the output to intended receipts
Depending on the
nature and future use of output required, they can be
displayed on the
monitor for immediate need and for obtaining the hardcopy. The
options for the
output reports are given in the appendix.
5.4
DATABASE DESIGN
9.
FUTURE SCOPE - UNIVERSITY ADMISSION MANAGEMENT SYSTEM
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10.
CONCLUSION - UNIVERSITY ADMISSION MANAGEMENT SYSTEM
This system, being
the first we have created in PHP, has proven more difficult than
originally imagined.
While it may sound simple to fill out a few forms and process
the information, much
more is involved in the selection of applicants than this.
Every time progress
was made and features were added, ideas for additional
features or methods
to improve the usability of the system made they apparent.
Furthermore, adding
one feature meant that another required feature was now
possible and
balancing completing these required features with the ideas for
improvement
as well as remembering everything that had to be done was a project
in itself.
Debugging can
sometimes be a relatively straight forward process, or rather
finding out what you
must debug can be. Since so many parts of the admissions
system are integrated
into one another, if an error occurs on one page, it may be a
display error, for
example; it may be the information is not correctly read from the
database; or even
that the information is not correctly stored in the database
initially, and all
three must be checked on each occasion. This slows down the
process and can be
frustrating if the apparent cause of a problem is not obvious at
first. Language used
must be simple and easy to understand and compatibility is
paramount. If this
system were not designed as an entirely web based application, it
would not have been
possible to recreate its current state of portability.
Overall, the system
performs well, and while it does not include all of the features
that may have been
desired, it lives up to initial expectations. The majority of
features that are
included work flawlessly and the errors that do exist are minor or
graphical.
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