BRING BACK FUN TO

SCHOOL WITH
MICROSOFT ONENOTE
A Walkthrough for Teachers
Aiza Syahida Zakaria
Assoc. Prof. Dr. Rafiza Abdul Razak
Department of Curriculum & Instructional
Technology, Faculty of Education,
Universiti Malaya
Published by:
Curriculum & Instructional Technology
Department (CiTeD)
Faculty of Education, Universiti Malaya

Copyright
Curriculum & Instructional Technology
Department (CITeD),
Faculty of Education, Universiti Malaya

Distributed digitally via

https://citedum.com/ebook21
Copyright
 Are you ready to
empower your students
with OneNote?

Yes. Let's start by

finding a walkthrough.
Today's Learning
Contents
Are you ready?

List of Contents
01 Introduction

02 How To Get OneNote?

03 OneNote 2016 Interface

04 Creating a Notebook

05 Adding Content

06 History
07 Searching
08 Share The Notebook
This module
belongs to
..............................................................................................................
It's me!
Heyy!
Introduction
This module is the companion document to the OneNote
2016 workshop. OneNote is an application that will let you
take notes and store them in a digital notebook. This
module will show teachers how to navigate the interface,
create, format, edit, insert content, organize notebooks,
and easily find content.

Learning Objectives
After completing the instructions in this module, you
will be able to:
Identify the components of the OneNote 2016 interface

Create a new notebook, sections and pages

Add and change the formatting of your notes

Insert different types of content

Use the draw tools

Review your notebook with the history and review tools

Easily search your notebooks to find your notes

 ONENOTE 2016
QUICK START

OneNote acts as a
digital notebook where it helps
teachers to organize lesson With OneNote Class Notebook,
materials in one place and share teachers can interact with
them with their students. student's individual notebooks,
provide collaboration spaces,
and share their own content
libraries.
Students have the option
to interact with the Teachers can modify
material only or with presentations on the fly, adapting
others in the group. to their students' needs; insert
pictures, annotate anything
with digital ink and record
voice notes for students
to review later.
Teachers can also check
comprehension by having
students interact with the
presentation and collaborate OneNote provides a platform
within OneNote. for teachers to do what they
do best - teach each student
the way he/she needs to be
taught.
 ONENOTE 2016
AT A GLANCE

Information Board:
Tags
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Sort content h Impor Draw your t
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across notebooks, and To-D
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your finger.
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Clip and Sav
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Mix media Use the OneNote

Record audio notes,

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Share ks with
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insert online videos Share n
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a nd
How To Get OneNote?
The best part of OneNote is that it is 100% free.
There are few ways to get your hands on a copy:
Subscribe to Office 365, it will be included as part of
your package.

Figure 1 : Office 365 Package

Download a standalone copy from the OneNote

website (www.onenote.com), if you use alternative
office productivity software.

Figure 2 : OneNote Website

 Download the universal app version from the Windows
Store website
(https://www.microsoft.com/enmy/store/apps/window
s) if you use Windows 8 or higher.

Figure 3 : Windows Store - Malaysia

To start using the OneNote app, search for

OneNote on your computer taskbar, and click
Enter.

Figure 4 : OneNote Home Screen with Account Signed-In

Note: When you first use OneNote in Windows 10,

the default notebook opens the account you are
signed-in to as shown in Figure 4.
To sign-in and manage setting, for an account, go
to File and click Account. When prompt, you can
sign-in with your Microsoft account.
Example of
Microsoft Account

Figure 5 : OneNote - Manage Setting

OneNote 2016 Interface
The OneNote 2016 Interface is different from the
previous version of OneNote. Figure 6 below
illustrates the interface and features of OneNote
2016.
1. Quick Access Toolbar 6. Pages
2. Ribbon 7. Page Title
3. Notebooks 8. Note Taking Area
4. Sections 9. Quick Notes
5. Search

Figure 6 : OneNote 2016 Interface

Creating a Notebook
You can create multiple notebooks. Within a
notebook, you can create multiple sections and
multiple pages for each section. The following
shows how to create a blank notebook with
sections and pages.

Notebook
Notebooks are like binders that store your
information in a central location.
Example notebooks: School, Work, Personal, etc.

1. Click the File tab.

2. To create a new notebook, click New.
3. Create on OneDrive to store the notebook.

Figure 7 : Creating a new Notebook

Note: If you set This PC as your location to store Notebooks,

you will not be able to access those Notebooks with other
devices or anywhere without your computer.
 Figure 8 : Creating a Notebook - DPP SK SEM 1

4. Type the Notebook Name.

5. Click Create Notebook.
6. A Blank Notebook will open.

Figure 9: New Notebook with The Name

DPP SK SEM 1

Section
Sections are the tabs in your notebook that
create categories.
Example sections for a Work notebook can be;
Meetings, Tasks, Agenda, etc.
Create a Section
1. Click the Create a New Section tab.
2. Press the Enter key on your keyboard.

Figure 10: Create a New Section

Rename a Section
1. Right-click on a Section.
2. Click Rename.
3. Type a name for the Section.
4. Press the Enter key on your keyboard.

Figure 11: Rename a Section

 Figure 12: Output - Rename a Section

Move a Section
1. Left-click and hold a section tab with your
mouse.
2. While holding the section, drag the section
left or right of the other sections. You will
see a downward facing arrow showing where
the section will be placed.
3. When the section is where you want to place
it, let go of the left-click on your mouse.

Figure 13: Move a Section

Delete a Section
1. Right-click on a section name.
2. Click Delete.
Pages
Pages hold the notes in your sections for your
notebook.
Example pages for the Meetings section in a Work
notebook can be; Group Meeting, Team Meeting,
Department Meeting.
Create a Page
1. Click on the section when you want to create
a Page.
2. Click on the Add Page button.

Figure 14: Add a Page

Name a Page
1. Click on a page that you want to give a name.
2. Click on the Page Title textbox.
3. Type a name for the page.

Figure 15: Name a Page

Move a Page
1. Left-click and hold a page tab with your
mouse.
2. While holding the page, drag the page up or
down of the othe pages. You will see a right
arrow and a line showing where the page will
be place.
3. When the page is where you want to place it,
let go the left-click on your mouse.

Figure 16: Move a Page

Delete a Page
1. Right-click on a page name.
2. Click Delete.

Figure 17: Delete a Page

Adding Content
With OneNote, you can add different types of
content onto a page such as text, links, tags,
screen clippings, pictures, audio and video
recordings, and drawings.

Text
Text can be added anywhere on the page. You can
also change the formatting of the text.
Entering Text
1. Click where you want to enter text on the
page.
2. Left-click anywhere on the page.
3. When you see a cursor flashing, type your
text.
4. After you start typing, you will see a text
placeholder.

Figure 18: Text Placeholder

Formatting Text
1. Select the text you wish to change the
formatting for.
2. Click the Home tab.
3. Now make your formatting changes using the
Basic Text or Style group.

Figure 19: Formatting Text

Tags
You can mark your notes with tags. Tags help you
to make checklists, mark for follow up, highlight
and make your own custom tags.
Add Tags
1. Click on the beginning of a line where you
want to place a tag.
2. Click the Home tab.
3. Now select the tag you wish to add from the
Tags group.
 Figure 20: Add a Tag

Find Tags
1. Click the Home tab.
2. In the Tags group, click Find Tags.
3. In the Tags Summary pane, you can do the
following:
a. Group tags by - Sort the tags in the
Tag List.
b. Tag List - Shows the tags created. Selecting
a tag will display that tag in your notebook.
c. Search - Change how you want to search
for tags.
 Figure 21: Tags Summary

Remove Tags
1. Right-click on the tag you want to remove.
2. Click Remove Tags.

Figure 22: Remove Tag

File Attachment
Add files directly into OneNote so you do not have
to re-type information or link a document.
1. Click the Insert tab.
2. Click the File Attachment button.
3. From the Choose a file or a set of files to
insert window, navigate to and select your file.
4. Click the Insert button.
5. From the Insert File window, click Attach File.

Figure 23: File Attachment

Figure 24: Select a File

 Figure 25: Attach File

Images
Insert images from a screen clipping, pictures
saved on your machine, online pictures, or a
scanned image.
Screen Clipping
1. Click the Insert tab.
2. Click the Screen Clipping button.
3. Select what you want to capture on your
computer screen.

Figure 26: Insert Screen Clipping

 Figure 27: Output of Screen Clipping
Pictures
1. Click the Insert tab.
2. Click the Picture button.
3. From the Insert Picture window, navigate to
the picture.
a. Click on the file to select it.
b. Click the Insert button.

Figure 28: Select a Picture to Insert

Links
Create website links on your page for quick
access. You can also create links for sections or
pages.
Typing a Website URL
1. Left-click anywhere on the page.
2. When you see a cursor flashing, start typing
the website.
Note: OneNote 2016 will detect a website URL
and automatically create the hyperlink for
you.

Figure 29: Typing a Website URL

Hyperlinking Text
1. Highlight the text to create a link.
2. Click the Insert tab.
3. Click the Link button.
4. From the Link window, in the Address box
type the website URL..
5. Click the OK button.

Figure 30: Highlight the Text to Create a Website Link

Figure 31: Link to a Website URL

Linking to Another Section or Page
1. Highlight the text to create a link.
2. Click the Insert tab.
3. Click the Link button.
4. From the Link window, in the Or pick a
location in the OneNote box select a section
or page.
5. Click the OK button.

Figure 32: Link to a Section or Page

Recording Audio or Video
OneNote gives you the capability to record audio
and video directly into your notes while retaining
the ability to enter text.

Note: To record audio, you will need a microphone.

To record video, you will need a web camera.
Record Audio
1. Click on the page where you want to put the
recording.
2. Click the Insert tab.
3. Click the Record Audio button.
4. It will start recording and open up the
Recording tab.
a. To pause the recording, press the Pause
button. To resume the recording, press
the Pause button once again.
b. To stop the recording, press the Stop
button.
5. After pressing the Stop button, the Recording
tab will change to the Playback tab.
6. Use the Play buttons to listen to your
recorded audio.

Figure 33: Audio & Video Playback Tab

Record Video
1. Click on the page where you want to put the
recording.
2. Click the Insert tab.
3. Click the Record Video button.
4. It will start recording and open up the
Recording tab and a preview Video window.
a. To pause the recording, press the Pause
button. To resume the recording, press
the Pause button.
b. To stop the recording, press the Stop
button.
5. After pressing the Stop button, the Recording
tab will change to the Playback tab.
6. Use the Play buttons to watch your recorded
video.
Drawing
With the drawing tools, you can type, create
digital ink by pen or highlighter, draw shapes,
erase and convert the ink to text or math
equations.
1. From the Draw tab, you can use the
following tools:
a. Type - You can click anywhere on a page
and type text.
b. Lasso Select - Freely select by drawing
around what you want to select.
c. Panning Hand - Move the page around
without grabbing the objects.
d. Eraser - Erase parts of an object or the
entire object with Stroke Eraser.
e. Pen & Highlighter - Use the pen to digitally
write notes and the highlighter to highlight
important text. You can change the Color &
Thickness of both.
f. Shapes - Place predefined objects that you
can place quickly.
g. Ink to Text - Convert your digital writings
to text. Use this to turn your hand written
notes into text quickly.
h. Ink to Math - COnvert your digitally written
math to text. Use this to turn your hand
writen math equations to text.

Figure 34: Draw Tab

History
Tracking activity can be found in this tab. You can
see who edited, view versions of pages where
something has been changed, and restore or
delete pages or sections that were deleted in the
past.
Recent Edits
1. Click on the History tab.
2. Click the Recent Edits button.
3. Select a date range to search for Recent
Edits.
4. In the Search Results pane for Recent Edits,
you can do the following.
a. Search - Search by Section, Section Group,
Notebook, or All Notebooks.
b. Sort - Sort by Section, Title, Date Modified,
or Author.
c. List - Displays a list of pages and when
they were last edited.
 Figure 35: Recent Edits

Page Versions
1. Click on the page where you want to see the
previous versions.
2. Click the History tab.
3. Click the Page Versions button.
4. You will see a list of versions of the page
that you selected.

Figure 36: Page Versions

Notebook Recycle Bin
1. Click the History tab.
2. Click the Notebook Recycle Bin button.
3. In the Notebook Recycle Bin, right-click on
the section or page and you can do the
following:
a. Delete - Permanently remove the section or
page.
b. Move or Copy - Move (Restore) or Copy the
section or page from the recycle bin back to
the notebook.

Note: Items are permanently deleted after 60

days. Right-click a page or section to move it
out of the Recycle Bin.

Figure 37: Remove or Restore a Section or Page

Searching
Use OneNote's built-in search feature to search
for any open notebooks, sections, or pages.
1. From anywhere in OneNote, you can find the
search field in the top right corner.
2. To change the search criteria, click on the
Search drop-down arrow.
3. Select how you want to search OneNote.
4. Click in the Search Field and start typing
what you want to search for.

Figure 38: Search Field

Share The Notebook
1. Open the notebook that you want to share.
2. Click File to view the Notebook Information.
3. Click Share.
4. Choose to Share with People or create a link
to share the notebook with a large group of
people.
5. Fill in the sharing information.
6. Click Share.

Figure 39: Notebook Information

Figure 40: Share The Notebook

 Well done! You've
successfully completed
Yeah!
this module.

Yeah. Now,
I'm ready.