University of Wollongong in Dubai

Summer 1 – 2010
CSCI 102 – Lab 4 (Week 4)
MICROSOFT OFFICE POWERPOINT

PowerPoint is a presentation package that comprises of various tools and techniques that offer
word-processing, drawing, graphing and several other features whereby information may be
presented in a dynamic slide show format. A presentation comprises of slides of information that
can be printed to produce handouts, outlines and/or speaker notes. The slides can be formatted
using the slide master and all the underlying information can be stored together in a single
presentation file. Additionally, any information, which is created using other Microsoft products,
can be effortlessly imported into the slides. To understand the package better, let us take a step-
by-step approach towards completing this week’s lab:

1. Creating your presentation

a. Launch Microsoft PowerPoint 2003 from the Start menu

b. Follow File -> New and ensure you create a blank presentation
c. Save this file by the name Lab4 of type Presentation

Alternatively, to compromise flexibility in creation over speed, you may choose to

create your presentation using templates. A template pre-defines formats for
background, font, colour, sizes and bullets, thereby saving the user from individually
defining these properties. To achieve the same, you will follow the same path but
select from design template instead of ‘blank presentation’ and from the right-side
menu, you can select a template of your choice OR download more from the online
resource.
In case you already selected a ‘blank presentation’ and wish to change the slide
design, you may do so at any time by following Format -> Slide Design.

d. Change the design of the presentation you just created to Plaid design template

If you wish to open a previously created presentation and modify it, you may do so by
following File -> Open or using the shortcut Ctrl + O.

2. Slides

a. Enter CSCI 102 – A Mid-term Review and By studentName (studentID) as the

title and subtitle, respectively. Format the text areas in order to fit the text in one
line each. Also, if needed, alter the title’s font size to 37.

b. Add a new slide

A new slide is always added immediately after the currently selected slide. In
order to change the selection, simply click on your preferred slide in the Slides
View or Outline View on the left-hand side.
To add a slide, either follow Insert -> New Slide or click on the icon
Or use the keyboard shortcut Ctrl + M.
Note that the right-hand side presents a Slide Layout panel, which offers various
layouts for the new slide you just added.

c. Deleting slide(s)
You may select a slide and use the delete OR backspace key on the keyboard to
remove the particular slide.
Alternatively, you may right-click on the preferred slide in the Slides View or
Outline View on the left-hand side and select Delete Slide from the menu.
If you wish to delete several slides, you may select one and hold down the Ctrl
key (if slides do not run in sequence) as you select the others and then press the
delete key to remove. Else, if the slides are in sequence, then select the first

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 University of Wollongong in Dubai
Summer 1 – 2010
CSCI 102 – Lab 4 (Week 4)
slide in the sequence and while holding down the Shift key, click on the last slide
in the sequence. Then press the delete key.
If there are too many slides that cannot be viewed easily in the Outline or Slides
View, then you may use the Slide Sorter (View -> Slide Sorter) to view many at
once. The process for deletion is the same as discussed.

d. Moving slide(s)
Moving a slide is as simple as drag-and-drop. As you drag a particular slide, you
will notice a horizontal or vertical line as insertion point depending on your
current view. In case you have too many slides to move around, you may select
these while holding down the Ctrl or Shift key, based on the slides being out of or
in sequence, respectively.
Cut & Paste may also be opted for to place slide(s) in a new location. However,
when performing this, be sure to select the slide after which you wish to move
your slide(s) to.

e. Slide Master

A Slide Master consists of objects that will appear on each slide of your
presentation. The benefit of using this slide is that you have to create an item or
object only once and it will be automatically added to your entire presentation.
For example, PowerPoint has set up the Title and Subtitle placeholders for you
already, saving time and effort from creating it yourself each time. The Slide
Master already includes title and text for your slides and these are known as
Master Title and Master Body objects. The format determines how your text will
appear and helps in maintaining consistency between your slides but you may
always alter this by accessing the Slide Master through View -> Master -> Slide
Master. When you make changes in the Slide Master, PowerPoint will
automatically apply to your presentation.

3. PowerPoint Views

There are 6 basic views you may have of your presentation. Normal, Slide Sorter and
Slide Show views can be accessed using the mini toolbar found on the left-
bottom side of the screen (below Outline and Slides View)
Alternatively, you may select your preferred view by following View->

View Description
Normal Default editing view to write and design presentations
Displays thumbnail-sized images of the slides as you work on the
Slides presentation. With this view, you can easily rearrange, add or delete
slides and navigate through the presentation.
The perfect view to write out content to capture ideas, plan your
Outline presentation, and add, move or delete slides. The view shows slides in
outline form.
Shows slides as thumbnails and assists easy sorting and/or
Slide Sorter
organization of slides, especially in preparing for printing.
Assists in creating speaker notes. Each page maps to its
Notes Page corresponding slide (shown as a reduced image) with space at the
bottom where you may draw and/or type.
The view that delivers your presentation to the audience. This
Slide Show
occupies the full screen and depicts the actual look of your slides.

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 University of Wollongong in Dubai
Summer 1 – 2010
CSCI 102 – Lab 4 (Week 4)
4. PowerPoint Background

The background of your presentation may be changed to any one of the following effects:

a. Solid fill
b. Gradient
c. Texture
d. Pattern
e. Picture

These may be chosen either by following Format -> Background or by right-clicking on

the preferred slide (where an object has not been placed) and selecting Background.
Once you have done this, drop down the list in the box that appears and select your
preferred colour for Solid Fill. Alternatively, if you wish to place one of the other 4 effects,
then select the preferred effect from the tabs that appear and customize the various
options to meet your need.

The effect that you have chosen may be applied to all slides or only the selected slide.

This depends on whether you click on the Apply to All or just the Apply button,
respectively, when you have completed customizing the effect.

5. Adding a textbox

A new slide that is added comes equipped with placeholder boxes, by default, and a user
is not limited to using these alone. You may add a new textbox by following Insert ->
Text Box and choosing you preferred layout as Horizontal or Vertical.

Once selected, you will see a cursor of the form appear on your slide. Use the cursor,
left-click with the mouse and draw out the textbox. After drawing, you may type out your
text. Although the height of the box is initially restricted to one line of text, it will adjust to
fit as you type more lines. However, the width will remain the same as what you drew
initially.

In order to move the textbox, simply position your cursor over one edge of the textbox
and you will see a double-headed cursor appear. When you see this, click on the
textbox and then move it either by clicking and dragging with the mouse or using the
arrow keys on the keyboard.

6. PowerPoint Graphics

a. Picture

This would refer to an image that you have stored on local hard drive or an
external storage location. Follow Insert -> Picture -> From File... to locate the
image and place it in your slide.

b. Clip Art

Follow Insert -> Picture -> Clip Art... to launch a Clip art panel on the right side
of your workspace. Type an appropriate keyword for the clipart that you wish to
insert and specify the collection (e.g. Office Collections) and/or media type (e.g.
movies) before you hit the ‘Go’ button. Once you have found the specific clip art,
click on it to insert.

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 University of Wollongong in Dubai
Summer 1 – 2010
CSCI 102 – Lab 4 (Week 4)

c. Transitions

Slide transitions are motion effects that occur as you move from one slide to the
next during the presentation. You may control the speed of, add sound to and/or
customize the properties of the transition effects by launching the Slide Transition
panel via Slide Show -> Slide Transition... or by right-clicking on the preferred
slide and selecting Slide Transition...

NOTE: The transition will occur immediately before the selected slide.

If you wish to preview the transition, simply click once on it in the left-side panel.
In case the preview does not appear, make sure the box AutoPreview has been
checked at the bottom of the Slide Transition panel.

If you wish to apply a transition to all slides in your presentation, simply click on
the Apply to All Slides button.

d. Animations

You may add a custom animation to your objects and/or text by selecting it and
following Slide Show -> Custom Animation... or right-clicking on the object /
text and selecting Custom Animation...

From the panel that appear to the right of your workspace, you may add
Entrance, Exit, Emphasis and/or Motion Paths effects to the selected objects /
text. Select the ‘More Effects’ option from the list that appears under each
category in order to see a larger list of effects.

If you wish to remove an animation, simply select it in the panel and click on the
Remove button.

The order of effects can be changed by re-arranging these in the panel. To do so,
simply click on the effect and drag it to its new location in the sequence.

e. Sound

You can enhance your presentation by inserting audio files but select these
carefully to avoid distracting your audience.

Follow Insert -> Movies and Sounds -> and select your sound file either from
the Clip Organizer, File or CD. Alternatively, you may Record Sound by simply
using a microphone and the start & stop controls.

7. Saving & Presenting

Be sure to spell-check your presentation

Rehearse your timing (Slide Show -> Rehearse Timings)

Run your presentation (press F5 or follow Slide Show -> View Show)

Save your presentation (File -> Save or File -> Save As (first time))
o Using Ctrl + S at regular intervals keeps you from losing work
o Be sure to give your presentation a meaningful name
o Choose to save your presentation in the default format OR as a
‘presentation show’ to directly open in Slide Show view

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 University of Wollongong in Dubai
Summer 1 – 2010
CSCI 102 – Lab 4 (Week 4)

You may save your presentation as a webpage (File -> Save as Web Page)
o In the ‘Save in’ box, browse to the location of your web server.
o Click on the Publish button and customise your presentation for a
webpage view
 Select ‘Complete presentation’ to include ALL slides from your
presentation OR provide the slide numbers to include only
selected slides
 In the ‘Browser support’ section, specify the browser that
pertains to your target audience.
 Using the ‘Web Options’ button, you can specify file properties
and/or text styles as you want to appear on the webpage
 Under filename, be sure to provide the correct path and name
and click Publish to create 2 files: one if your webpage with
a .htm or .html extension and the other is a folder containing all
your webpage resources.
 You may use FrontPage to create a link to your webpage so that
when users click on the link, the presentation will be launched.

When presenting to your audience, you may use the Pointer Options (Ballpoint
Pen, Felt Tip Pen, Arrow and/or Highlighter) to act as a visual aid for focusing on
certain elements. The ink colour can be changed by following Ink Colour under
Pointer Options. These options are accessible by starting your slide show and
then right-clicking on a slide.
After presenting, you may choose to keep or discard the drawings. If you save it,
then these are stored as objects that you may edit later.

To print your presentation, follow File -> Print and there you have various
options that let you print the complete presentation or only a selected number of
slides as handouts, slides, notes pages or outline view. If you select handout,
then you can decide how many slides appear on each page either horizontally or
vertically. Additionally, you can decide whether the print should be in colour,
grayscale or black-and-white. Once decided, preview your print by clicking on the
Preview button and finally select OK to print.

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 University of Wollongong in Dubai
Summer 1 – 2010
CSCI 102 – Lab 4 (Week 4)
TASK

Once you have practised the various techniques taught above, remove all changes and ensure
your presentation is returned to step 2a. Now complete the following tasks:

1. Insert your second slide and assign a Content Layout of type “Title and 2 Content”. Now
do the following changes to the slide:
a. Type ‘MS Excel’ as the title
b. Insert a Column Chart and 3-D Cone Chart in each content area for the data that
you created in Task 4 of Lab 1
c. Custom animate the title to have 2 effects:
i. Entrance: Diamond (Start: On Click, Direction: In, Speed: Medium)
o
ii. Emphasis: Spin (Start: On Click, Amount: 360 Clockwise, Speed:
Medium)
d. Custom animate both charts together with a Fly In effect for Entrance. It will start
On Click with ‘From Left’ direction and ‘Very Fast’ speed.

2. Insert the third slide and assign a Text Layout of type “Title and Text”.
a. Type ‘MS Word’ as the title
b. In the text area, enter 8 to 10 tasks as bulleted points from what you learned
during the lab in Week 2.
c. Open the ‘Notes Page’ view and enter details on Text and Paragraph formatting
as speaker notes to this slide.
d. Download an image of MS Word and place this as the background for this slide.

3. Insert slide 4 of Text Layout ‘Title Only’.

a. Type ‘Future Plans...’ as the title
b. Insert a Horizontal Text Box and type in the following text (Style: Monotype
Corsiva, Size: 24). Use TAB where necessary.

c. Assign ‘Comb Horizontal’ as a Slide Transition and ensure the speed is Medium
with No Sound. The slide must advance On Mouse Click.

4. Insert the last slide with the same layout as your third slide.
a. Type ‘MS Access’ as the title
b. Change the background to ‘Stationery’ texture
c. Remove the content placeholder for the text
d. Using ClipArt place 3 images: form, file, info
e. Now use the ‘Motion Paths’ custom animation and Draw Custom Path in
Freeform to depict how a database functions (i.e. graphically depict that data
from a form is stored in a file and can provide info). Be creative & simple!

5. Insert slide numbers on all slides. Omit Footer and Date & Time. Using the Slide Master,
set the number’s position on the left bottom side of each slide.

6. Place slide 5 before slide 4 & save your work!!

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