Time Tracking: Time Configuration Analyzer Tool (TimeCAT) FAQ

What is the Time CAT?

The Time Configuration Analyzer Tool, also known as TimeCAT, is a Workday delivered configuration
analyzer tool available only to implementers to assist with the analysis and understanding of Time
Tracking configuration in a tenant.
This feature was released to Production in June, 2016 as part of a Workday 26 Service Update.
As of Workday 31, Time CAT will be run as a background process, to improve the runtime performance
of the tool for some of our very large customers. A background process means, the process to run the tool
will be slightly different than it was before. So please follow the instructions under the "How do I run
Time CAT in my Workday tenant?"

Who would run the Time CAT?

This tool is for implementers only, and to use it, you can search for the "Time Configuration Analyzer
Tool" in your Workday tenant.
This is a back end tool, that is not intended to be run by customers. Time Tracking implementers must
own running this tool.
Every Time Tracking Consultant on a Workday Time Tracking implementation should be running Time
CAT throughout the duration of the implementation to ensure configuration is efficient and optimized.

What is the objective of the Time CAT?

Validation of Configuration: TimeCAT is a Workday delivered configuration analyzer tool that searches
Time Tracking configuration for inefficiencies. Prior to this enhancement, there was no central tool
available to review, understand, and troubleshoot Time Tracking configuration.
Performance: The goal of the Time CAT is to ensure that there are no performance issues during a
customers go live. Workday wants to take a proactive approach to ensure tenants are configured correctly,
to optimize performance.

When does a Time Tracking Implementer run the Time CAT?

The Time CAT should be run at the beginning, middle, and end for every Time Tracking deployment.
There is a section on the Time Tracking Delivery Assurance Template that requires the TT Consultant to
copy and paste the results of the Time CAT.
How do I run Time CAT in my Workday tenant?

1. In the search bar, search for "Run Time Config Analyzer Tool" - this is anew task that kicks off the
background process, that is new with Workday 31.

2. Select a Run Frequency of either "Run Now" or "Run Once in the Future" or "Monthly Ocurrance"

3. Type in your Request Name, and kick off the process

4. Once background process is completed, the Implementer will receive a notification in their Inbox that the
Time CAT background process has completed.

5. Click the View Time Configuration Analyzer Tool button in the notification. Then click on the Excel icon to
export the TimeCAT Warnings. This is the output that should be imported into the Delivery Assurance template
to complete the DA review.

Can you walk me through the Time CAT?

Scope: Objective:

This number is based upon the workers eligible for a Time Entry
Number of Time Tracking Workers
Template

Average number of Time Calculations This number is the average number of Time Calculations for a
per worker worker

Number of Workers with Shifts This number is based upon the workers eligible for a Time Entry
Enabled Template, where shift is enabled on that Time Entry Template
This number is based upon the number of Time Entry Validations
Number of custom validations
configured

Representative workers for all Time This section can be used to easily identify workers for calculation
Calculation Groups unit and performance testing

Number of Workers Enabled for Each This section identifies the number of workers enabled for the time
Time Entry Method entry methods configured on the Business Process Security Policies.

NOTE: Warnings are described in detail under the next Frequently

Warnings
Asked Question, "What are the Time CAT Warnings?"
 This section identifies groups of workers that are eligible for the
most calculations.

Allows implementers to see where calculation group eligibility may

Workers by Number of Calculations
overlap or need tweaking

Can be used to identify workers for calculation unit and

performance testing

Count of Time Calculations in Time For every Time calculation group, how many time calculations
Calculation Groups exist in each group.
Count of Time Tracking Set-up This section identifies how many of each Time Tracking set-up
Objects object has been configured in a tenant

What are the Time CAT Warnings?

NOTE: The validation messages below are a recommendation, and not a steadfast. We still suggest that you
include the output of the Time CAT in your Delivery Assurance Template for your DA Reviewer. We also still
suggest that you attempt to streamline your Time Tracking configuration in the best interest of Performance.

Warning Message(s): Warning Objective: Guidelines to Optimize Configuration:

- Check your Time Tracking Eligibility Rules, are there OR

statements that can be removed?
Your tenant has an
average number - If there are workers that are eligible for a Time Entry Template
([numAvg]) of time with Advanced Shift enabled, and also eligible for Time
The average
calculations per worker Calculations that use the Shift Date instead of the Calculated
number of
that has met or Date, then the Time Calculation with the Shift Date specified
calculations per
exceeded the will also work for workers not eligible for Advanced Shift, as the
worker(s)
recommended average Time Calculation will use the Calculated Date for those workers
of 20 time calculations not eligible for Advanced Shift. Please see video (minute 3:00)
associated to a worker. https://community.workday.com/node/230640
 The worker(s) with
the most
calculations.

So if a tenant has
1000 workers with
5 calculations, and
Your tenant contains
1 worker with 100
“[numWorkers]”
calculations, the
workers who have
average number of
either met or exceeded - Check your Time Tracking Eligibility Rules, are there OR
calcs per worker
the maximum statements that can be removed?
would be 5.09 (so
recommended
they would pass
threshold of 50 time
that first
calculations per worker.
validation).

But that one

worker with 100
calcs would still
fail the second
validation

The number of
Your tenant has met or Time Entry - Are there Time Entry Validations that were configured earlier
exceeded the Validations that in the deployment or migrated from WDSetup that do not apply
recommended are either Critical to the scope of the project?
threshold of 100 or Warning.
custom time entry - Ask your customer if they need every validation configured?
validations for Time This does not
Tracking usage. include Business
Process validations.

Your tenant has met or

exceeded the The number of time - Are there duplicate Time Calculations?
recommended calculations per
threshold of 30 time time calculation - Can you utilize Calc Fields to decrease the number of Time
calculations per time group exceeds 30. Calculations?
calculation group.
Workers must not
Audit for Workers with
be eligible for - Streamline the Time Tracking eligibility rules so there is no
Multiple Time Entry
multiple Time worker population overlap.
Templates
Entry Templates.
Workers must not
Audit for Workers with
be eligible for - Streamline the Time Tracking eligibility rules so there is no
Multiple Period
multiple Period worker population overlap.
Schedules
Schedules
 Workers must not
Audit for Workers with
be eligible for - Streamline the Time Tracking eligibility rules so there is no
Multiple Work
multiple Work worker population overlap.
Schedule Calendars
Schedule Calendars

What do I do if I receive one of the Time CAT Warnings?

NOTE: Please follow these steps in order.

1. Review the 'Guidelines to Optimize Configuration' column above.

2. If you have optimized configuration to the best of your ability, and received the input from your Delivery
Assurance Consultant or Product Lead. Please create a support case under the Time Tracking Product so
that our Workday team can review the configuration.
3. Keep in mind: If you qualified for Performance Testing - Your customers tenant is already on the watch
list of the Production Readiness Management Team.

How do I ensure the Time Tracking Consultant on my project is running the Time CAT?

The Delivery Assurance Review Template will check for the Time CAT Results, and whether or not a
Knowledge Transfer to the customer has taken place.
The Delivery Assurance Review Template can be found here: https://community.workday.com/pro-
services/tools/69780

Are there any other Time CAT resources I can reference?

Time Configuration Analyzer Tool Companion Page: https://community.workday.com/articles/212896

Time Tracking KSS: Configuring with Time Tracking Performance in mind:

https://community.workday.com/node/190441