Project Management and Implementation Plan Template: Program Cycle Guidance

Download as pdf or txt
Download as pdf or txt
You are on page 1of 4

PROGRAM CYCLE GUIDANCE

ADS 201 Additional Help


PROJECT MANAGEMENT AND
IMPLEMENTATION PLAN TEMPLATE
Per ADS 201.3.3.13, the Project Management and Implementation Plan describes the set of
Bureau activities and management structure that will be used to implement the Project as represented
in the following two sections, the Activity Plan and the Project Management Approach. This
Additional Help is an illustrative template and can be customized to fit the Project Design
Team’s needs.

1. ACTIVITY PLAN
The Activity Plan includes the set of activities, ongoing and new, required for the achievement
of the Project Purpose and a schedule for the activity design and procurement focusing on the
Bureau first year following approval. Both types of activities are included in this plan, with new
activities satisfying the minimum criteria established in ADS 201.3.3.13 as follows:

LIST OF ACTIVITIES
Ongoing Activities
Activity Name
 Brief Description: This brief description, typically 1-2 paragraphs, should describe the activity’s
purpose and key outcomes or performance targets to be achieved.
 Relationship with Project Purpose: Describe the relationship of the activity with the project’s
logic model and how the activity will support achievement of the Project Purpose.
 Instrument Type and Number: Actual type and number
 Total Estimated Cost/Budget: Total Current Estimated Cost/Budget for the activity
 Status: This should describe if the activity requires a formal amendment/modification as a result of
alignment with this Project and what type of modification.
 Implementing Partner: Name of Implementing Partner

New Activities
Activity Name
 Brief Description: This brief description, typically 1-2 paragraphs, should describe the activity’s
purpose and key outcomes or performance targets to be achieved.
 Relationship with Project Purpose: Describe the relationship of the activity with the project’s
logic model and how the activity will support achievement of the Project Purpose.
 Preliminary Instrument Type: This preliminary identification of instrument should consider the
wide range of tools available and the most appropriate fit for achieving the activity’s purpose. In the
case of activities implemented by USAID staff, this should section should state as such.
 Preliminary Budget Estimate: This preliminary budget should represent the financial resources
available for the activity, which will provide a guiding but non-binding parameter for the more
detailed cost estimates or budgets to be developed during activity design.
1.2 SCHEDULE OF ACTIVITY DESIGN AND PROCUREMENT

Months (1st year) Quarters (2nd to 5th years)

Activity Type of Cost Year 1 Year 2 Year 3 Year 4 Year 5


Name Instrument Estimate/
1 2 3 4 5 6 7 8 9 10 11 12 1 2 3 4 1 2 3 4 1 2 3 4 1 2 3 4
Budget

Activity 1 Assistance $ E

Activity 2 Acquisition $

Activity 3 Interagency $ E E
agreement

Activity 4 G2G $ E

Activity 5 DCA $

Legend

Activity Design

Activity Procurement

Activity Implementation

Evaluation
1. PROJECT MANAGEMENT APPROACH

1.1. Roles and Responsibilities

In this section, the Mission identifies and describes the roles and responsibilities of the Project
Manager; CORs/AORs/other activity managers; technical office directors; and staff from other
relevant offices. (See ADS 201.3.3.14, which describes the roles of the Project Manager and
associated team). An organizational chart may be helpful to illustrate reporting and
coordination relationships.

1.2. Management Approach

In this section, the Mission describes the approaches to support inter-office collaboration;
frequency of stakeholder engagement; and coordination between implementing partners;
among other approaches. This may also include plans for expanding the capacity of key
mission offices when required for project implementation.

SEPTEMBER 2016 / PAGE 2

You might also like