Running head: STRUCTURE AND IMPLEMENTATION PROPOSAL 1

Structure and Implementation Proposal

Student Name

Course Name

Instructor Name

January 12, 2021

STRUCTURE AND IMPLEMENTATION PROPOSAL 2

Structure and Implementation Proposal

Introduction

In the context of the George Washington School district, 40 school databases store data

centrally. The IT team gives the George Washington district repairs and assistance. They still

don't use the ERP system. The district office comprises maintenance, administration, human

resources, budget, accounting, IT, education technology, child protection and participation,

financial reporting, special services, and the director of special education. They have stored their

data in numerous locations that do not allow them to collect sufficient information about

students' records, worker data, and the IT team must provide them with the support resulting in

high costs. They intend to introduce the ERP method to solve this problem in their system. For

the George Washington school system, this paper suggests a solution. Suppose anyone assumes

the time and resources expended on operating an ERP over the entire life cycle. In that case, it's

no wonder that corporations do all they can to extend the device's strength. For an average

duration of 7-15 years or more, ERP life cycles are anticipated. In the life cycle process, the

phases are intricate. Usually, the CIO will direct a process to select the right system, manage and

improve the system to coordinate and assess its effectiveness in various methods with various

business objectives.

Evaluation and Selection of Business

Since enterprise systems are considerable funds, a specific RFP method is worth

determining. Both device specifications and also the process of implementation must be

considered by the RFP.

 System specifications for organization

STRUCTURE AND IMPLEMENTATION PROPOSAL 3

 Specifications for implementation for the company

 Team participation for organization

Configuration & Roll-Out of Business

In this stage of the ERP life cycle, the ERP systems component helps project

management advice from establishing and roll-out over each execution process phase. Rare

guidance to consider:

 To ensure the company is concrete before anyone tries to run their business, roll-out must

involve strong audit phases.

 To remain in business and on-budget on time.

 Promoting complete exercise for the first implementation team.

 Making sure the workers are consistent in their approach[ CITATION Hua16 \l 1033 ].

Optimization in Business

The holder begins a lift cycle when the business reaches the post ERP roll-out point, finds

and fixes problems. Change management's approach lasts with further exercise and clear worker

organizations to correct any fallacies around strategic and process modifications. Remember that

it typically takes twice as long for workers to adapt to transition as it was learned to prepare it for

the owner[ CITATION Ver06 \l 1033 ]. Measure the duration of at least 6 months to a year in

which employees feel willing to use the new process.

Maintaining Value of Business

The ERP's extended life cycle span, lasting anywhere between 6-10 years longer than just

that. It is through this process that the value of the organization is understood.
STRUCTURE AND IMPLEMENTATION PROPOSAL 4

Declining Value of Business

At a certain point, somebody's company would know that the company is not expanded

collecting company wants. Perhaps the owner is on a software form that is no longer managed.

The holder's hardware may be declining, but someone may decide that it is time to reconsider its

specifications because of the business's era overall. The owner starts researching and exploring

choices. The life cycle of ERP resonates[ CITATION Fur07 \l 1033 ].

Business Process Reengineering in Business

To optimize end-to-end techniques and automate non-value-added workers, BPR

analyzes and rearrange business processes inside and across governments[ CITATION Zai19 \l

1033 ]. There are seven reengineering philosophies in total to rationalize the working process

and thus achieve substantial heights of progress in excellence, time management, effectiveness,

and quality:

 Focus on outcomes, not employment.

 Realize all the strategies in a company and put them in the order of firmness of

restructuring.

 For the actual work that generates the content, integrate info processing work.

 Treat geographically scattered capitals as if they were integrated capitals.

 Instead of merely including their effects, connection parallel behavior in the workflow.

 Place the critical juncture where the task is finished somewhere and shape the system into

control.

Project Management in Business

STRUCTURE AND IMPLEMENTATION PROPOSAL 5

Project management is a sensible solution to the company's creation and management of

project strategies from beginning to end. The methods are guided through five levels, as per the

Project Management Organization: beginning, preparation, execution, tracking, and closure.

Project management can be extended to almost any type of development and is commonly used

to handle software development projects' demanding methods[ CITATION Mar21 \l 1033 ]. The

System Development Life Cycle (SDLC) from an initial feasibility analysis on the maintenance

of the completed application is regarded as a practice for handling the project management

process.

Change Management in Business

It is hard to handle the transition, but one of the difficult things is that little bargain may

be made on what problems most benefit from transformation. Ask five executives to tag the one

harmful factor for these plans to be accomplished, and the owner will obtain five different

responses[ CITATION Gle14 \l 1033 ]. It's because, from their viewpoint, each director looks at

creativity and, depending on a specific experience, emphasizes various factors of achievement.

The officials, too, are giving different perspectives.

Key Roles in implementation of ERP in George Washington District

1. Executive Supporters.

2. Core Team

3. Manager of Projects

4. Site Team

5. The Campion project

a. Test Coordination
STRUCTURE AND IMPLEMENTATION PROPOSAL 6

b. Requirements coordination

Sr. No. SAP Oracle Microsoft

1 Various modules are Oracle E-Business Suite Synchronizing with
associated with SAP can incorporate several different Windows
various components into applications, Microsoft
one system perfectly. Dynamics makes it easy
to share information and
transmit.
2 Their software is innate Oracle E-Business Suite It offers consistent
and offers several also helps you simplify interactive features that
business intelligence many methods so that it is allow different parts of
features, including no longer possible to enter the company to share
dashboards, data entry, physical data. information easily.
and data storage.
3 The cost of SAP execution When it refers to For emerging companies,
is nothing more than implementation costs, the Microsoft Dynamics
Microsoft and cost of execution by provides inexpensive
Oracle[ CITATION oracle is lower compared scalability.
NJH21 \l 1033 ]. to SAP.
4 SAP's greatest challenge Among small and However, both SAP and
is the need for its vigorous medium-sized businesses, Microsoft have
and large applications Oracle has made major recognized strong
with the complexities, inroads[ CITATION positions between small
costs, and threats that Jor21 \l 1033 ]. as well as large
come with it for businesses.
substantial small and
medium-sized businesses.
5 For those ignorant of One of the key Although both SAP and
SAP, as compared to disadvantages of the Microsoft have
Microsoft Dynamics and Oracle E-Business Suite is recognized strong
Oracle, it can take some that this may not be user- positions among small
time to grab, but once all friendly, especially in and large businesses.
working on SAP small businesses, like For all the advantages
understands the other sites. argued above, there is no
fundamentals, it is simple software without any
to use systems. faults it is made up of.
Compared with different
solutions, Microsoft's
cloud ERP solution is
lacking, and several
improvements need to be
planned on this
front[ CITATION ema20
\l 1033 ].
STRUCTURE AND IMPLEMENTATION PROPOSAL 7

Recommendations and Rationale for Decision Making

I assume that the George Washington School district must adopt the Oracle ERP solution

after examining all the above factors. Since multiple diverse modules can handle it, and it is cost-

effective.

Benefits of an ERP System

The ERP system's most common advantages are given below:

1. Efficiency: Repetitive methods are eliminated by an ERP system, and the need for

manual data entry is significantly reduced. More capable market practices are also

generated by the system, making it smarter and more efficient in collecting data from

businesses.

2. Integrated Information: Rather than having information spread across various

databases, all data will now be located in a single place. Reliable and up-to-date

information is often set aside.

3. Reporting: ERP platform allows stress-free and more customizable reporting. The

organization can adapt to complex data needs more effectively with better reporting

skills. Clients might obtain their reports that they don't need to rely on IT assistance.

4. Customer Service: Delivering high-quality customer service with the aid of an ERP

device is stress-free. Sales or customer service individuals will have stronger customer

conversations to strengthen their relationships, quicker, more accurate access to data and

consumers' history.
STRUCTURE AND IMPLEMENTATION PROPOSAL 8

5. Security: With the accuracy, steadfastness, and safety of knowledge, a new system is

advanced. Constraints could also be strengthened in the case of results[ CITATION

Sus18 \l 1033 ].

Plans for Fund Allocation

The $1 00,000 awarded by the Bill and Melinda Gates Foundation is allocated in the

following manner:

Fund Allocation Amount

Hardware 14,000
Software 36,000
Installation 8,000
Resources 5,000
Maintenance 7,000
Training 9,000
Technical Support 8,000
Upgrade 4,000
Miscellaneous 9,000
Total 1,00,000

Strategy

The following steps must be taken when implementing the George Washington School

ERP strategy system:

1. Reasonable preparation for educators who will work on ERP applications is one of the

primary successful implementation stages. To allow the use of the ERP app, teachers and

many other staff members must understand.

2. Get ready for some shift in school administration practices that need ERP software to

make it function properly.

STRUCTURE AND IMPLEMENTATION PROPOSAL 9

3. It is important to check that you are familiar with the newest ERP innovations in the

education sector before investing in ERP apps.

4. In stages and not all at once, it is constantly directed to enforce ERP.

5. Using the 'carrot and stick' strategy to advance ERP software practice among teachers and

other employees.

6. Plan out a road map and timeline, as this strategy would not help go over the spending

cap expected and then get the task done in such a limited period of time.

7. Develop a team of the best people, including the best teachers and staff managers. After

forming a team, team members are granted power and authority to ensure that the project

is completed on time in just such away.

Rationale

The George Washington School did not store all its data in a single room. In this

situation, it isn't easy to get all the information about students, members of staff, payroll, etc. It

takes some time, except for this one. The headteacher should ensure that a system is

implemented that keeps all the data about than a headteacher in one position to get all the data at

one place and on time.

Implementation

I assume that the following steps must be taken to introduce the ERP method at the

George Washington School:

 Select a leader for the team.

 You need to develop a strategy, consolidate and regulate

 Providing team members with preparation

STRUCTURE AND IMPLEMENTATION PROPOSAL 10

 Upgrade the processes and structures of school authorities

 Proper resource scheduling

 Need to ensure the standards of the administrator are met

 Creation of a decision-support framework

 Management of Post Implementation

Although my proposal was liked by the senior executives, I believe they have questions

about my proposal. A few of the concerns that members of the Board have posed are:

1. How to retain leverage overspending on funds?

2. When implementing a school proposal, IT employees can resolve the challenges?

3. How to achieve a balance between organizational needs and needed skills?

I want to provide the following answers to questions from members of the Board:

1. I want to use the Microsoft Dynamics® GP tool built for a unified enterprise resource

planning solution to maintain control over funds supported by the Bill and Melinda gates

foundation. This instrument helps to monitor the management of programs and

operations, budgets, and even some of the revenue recognition tasks not provided by

entry-level accounting software. When all your project expenses are entered in real-time,

you can track regular expenditure on your smartphone or tablet. If any item has reached

its budget beyond the grant periods, this tool alerts you. This way, we will keep a close

eye on the project's spending[ CITATION Zad20 \l 1033 ].

2. IT workers will face several obstacles when executing the project proposal:

 I could say the biggest obstacle would be that school committee board members have

to provide help to project team members or IT workers now and again by ensuring
STRUCTURE AND IMPLEMENTATION PROPOSAL 11

that team members have sufficient resources available, such as hardware-software

resources, resources, and whether more members of the team need to be named to

finish the project[ CITATION BAY19 \l 1033 ].

 To do this, they need to obtain correct data from the central system and use old

documents.

 People of the IT staff team should have the same priorities as their colleagues, and the

team consists of the right group of people.

 Both school workers who can use the software after software implementation need to

be qualified to use the software.

 Addition among all staff when working on the project is very critical. To ensure that

all staff is on the same page as other staff team managers, they need to schedule

meetings or keep emails informing their team members.

 When working on the project team, they must ensure that they use enough assets and

do not waste resources so that perhaps the cost of the project may be increased. Tools

that allow them to track their real-time operations must be used.

 Team members need to ensure that they achieve their project in compliance with the

specified schedule to solve this problem; they need to use MS projects resources.

3. The proposed project plan may include some specifications, but I would suggest that the

first and main consideration for new school software products will be regulatory policies.

In this case, I would tell that board members and IT staff members will solve this

problem by interacting with each other properly. They will find a solution if they have

regular meetings or conversations about the issue[ CITATION Zai19 \l 1033 ].

Conclusion
STRUCTURE AND IMPLEMENTATION PROPOSAL 12

It is concluded that the IT team gives the George Washington district repairs and

assistance. They still don't use the ERP system. When the company hits the post ERP roll-out

point, the owner enters a shake-out cycle where it discovers and solves bugs. The holder's

hardware may be declining, but because of the corporation's era as a whole, somebody may

decide that it is time to rethink its needs. The System Development Life Cycle (SDLC) from an

initial feasibility analysis on the maintenance of the completed application is regarded as a

practice for handling the project management process. Repetitive methods are eliminated by an

ERP system, and the need for manual data entry is significantly reduced. Repetitive methods are

eliminated by an ERP system, and the need for manual data entry is significantly reduced. 

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