Structure and Implementation Proposal (Final Project Two)
Structure and Implementation Proposal (Final Project Two)
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Course Name
Instructor Name
Introduction
In the context of the George Washington School district, 40 school databases store data
centrally. The IT team gives the George Washington district repairs and assistance. They still
don't use the ERP system. The district office comprises maintenance, administration, human
resources, budget, accounting, IT, education technology, child protection and participation,
financial reporting, special services, and the director of special education. They have stored their
data in numerous locations that do not allow them to collect sufficient information about
students' records, worker data, and the IT team must provide them with the support resulting in
high costs. They intend to introduce the ERP method to solve this problem in their system. For
the George Washington school system, this paper suggests a solution. Suppose anyone assumes
the time and resources expended on operating an ERP over the entire life cycle. In that case, it's
no wonder that corporations do all they can to extend the device's strength. For an average
duration of 7-15 years or more, ERP life cycles are anticipated. In the life cycle process, the
phases are intricate. Usually, the CIO will direct a process to select the right system, manage and
improve the system to coordinate and assess its effectiveness in various methods with various
business objectives.
Since enterprise systems are considerable funds, a specific RFP method is worth
determining. Both device specifications and also the process of implementation must be
In this stage of the ERP life cycle, the ERP systems component helps project
management advice from establishing and roll-out over each execution process phase. Rare
guidance to consider:
To ensure the company is concrete before anyone tries to run their business, roll-out must
Making sure the workers are consistent in their approach[ CITATION Hua16 \l 1033 ].
Optimization in Business
The holder begins a lift cycle when the business reaches the post ERP roll-out point, finds
and fixes problems. Change management's approach lasts with further exercise and clear worker
organizations to correct any fallacies around strategic and process modifications. Remember that
it typically takes twice as long for workers to adapt to transition as it was learned to prepare it for
the owner[ CITATION Ver06 \l 1033 ]. Measure the duration of at least 6 months to a year in
The ERP's extended life cycle span, lasting anywhere between 6-10 years longer than just
that. It is through this process that the value of the organization is understood.
STRUCTURE AND IMPLEMENTATION PROPOSAL 4
At a certain point, somebody's company would know that the company is not expanded
collecting company wants. Perhaps the owner is on a software form that is no longer managed.
The holder's hardware may be declining, but someone may decide that it is time to reconsider its
specifications because of the business's era overall. The owner starts researching and exploring
analyzes and rearrange business processes inside and across governments[ CITATION Zai19 \l
1033 ]. There are seven reengineering philosophies in total to rationalize the working process
and thus achieve substantial heights of progress in excellence, time management, effectiveness,
and quality:
Realize all the strategies in a company and put them in the order of firmness of
restructuring.
For the actual work that generates the content, integrate info processing work.
Instead of merely including their effects, connection parallel behavior in the workflow.
Place the critical juncture where the task is finished somewhere and shape the system into
control.
project strategies from beginning to end. The methods are guided through five levels, as per the
Project management can be extended to almost any type of development and is commonly used
to handle software development projects' demanding methods[ CITATION Mar21 \l 1033 ]. The
System Development Life Cycle (SDLC) from an initial feasibility analysis on the maintenance
of the completed application is regarded as a practice for handling the project management
process.
It is hard to handle the transition, but one of the difficult things is that little bargain may
be made on what problems most benefit from transformation. Ask five executives to tag the one
harmful factor for these plans to be accomplished, and the owner will obtain five different
responses[ CITATION Gle14 \l 1033 ]. It's because, from their viewpoint, each director looks at
1. Executive Supporters.
2. Core Team
3. Manager of Projects
4. Site Team
a. Test Coordination
STRUCTURE AND IMPLEMENTATION PROPOSAL 6
b. Requirements coordination
I assume that the George Washington School district must adopt the Oracle ERP solution
after examining all the above factors. Since multiple diverse modules can handle it, and it is cost-
effective.
1. Efficiency: Repetitive methods are eliminated by an ERP system, and the need for
manual data entry is significantly reduced. More capable market practices are also
generated by the system, making it smarter and more efficient in collecting data from
businesses.
databases, all data will now be located in a single place. Reliable and up-to-date
3. Reporting: ERP platform allows stress-free and more customizable reporting. The
organization can adapt to complex data needs more effectively with better reporting
skills. Clients might obtain their reports that they don't need to rely on IT assistance.
4. Customer Service: Delivering high-quality customer service with the aid of an ERP
device is stress-free. Sales or customer service individuals will have stronger customer
conversations to strengthen their relationships, quicker, more accurate access to data and
consumers' history.
STRUCTURE AND IMPLEMENTATION PROPOSAL 8
5. Security: With the accuracy, steadfastness, and safety of knowledge, a new system is
Sus18 \l 1033 ].
The $1 00,000 awarded by the Bill and Melinda Gates Foundation is allocated in the
following manner:
Strategy
The following steps must be taken when implementing the George Washington School
1. Reasonable preparation for educators who will work on ERP applications is one of the
primary successful implementation stages. To allow the use of the ERP app, teachers and
2. Get ready for some shift in school administration practices that need ERP software to
3. It is important to check that you are familiar with the newest ERP innovations in the
5. Using the 'carrot and stick' strategy to advance ERP software practice among teachers and
other employees.
6. Plan out a road map and timeline, as this strategy would not help go over the spending
cap expected and then get the task done in such a limited period of time.
7. Develop a team of the best people, including the best teachers and staff managers. After
forming a team, team members are granted power and authority to ensure that the project
Rationale
The George Washington School did not store all its data in a single room. In this
situation, it isn't easy to get all the information about students, members of staff, payroll, etc. It
takes some time, except for this one. The headteacher should ensure that a system is
implemented that keeps all the data about than a headteacher in one position to get all the data at
Implementation
I assume that the following steps must be taken to introduce the ERP method at the
Although my proposal was liked by the senior executives, I believe they have questions
about my proposal. A few of the concerns that members of the Board have posed are:
I want to provide the following answers to questions from members of the Board:
1. I want to use the Microsoft Dynamics® GP tool built for a unified enterprise resource
planning solution to maintain control over funds supported by the Bill and Melinda gates
operations, budgets, and even some of the revenue recognition tasks not provided by
entry-level accounting software. When all your project expenses are entered in real-time,
you can track regular expenditure on your smartphone or tablet. If any item has reached
its budget beyond the grant periods, this tool alerts you. This way, we will keep a close
2. IT workers will face several obstacles when executing the project proposal:
I could say the biggest obstacle would be that school committee board members have
to provide help to project team members or IT workers now and again by ensuring
STRUCTURE AND IMPLEMENTATION PROPOSAL 11
resources, resources, and whether more members of the team need to be named to
To do this, they need to obtain correct data from the central system and use old
documents.
People of the IT staff team should have the same priorities as their colleagues, and the
Both school workers who can use the software after software implementation need to
Addition among all staff when working on the project is very critical. To ensure that
all staff is on the same page as other staff team managers, they need to schedule
When working on the project team, they must ensure that they use enough assets and
do not waste resources so that perhaps the cost of the project may be increased. Tools
Team members need to ensure that they achieve their project in compliance with the
specified schedule to solve this problem; they need to use MS projects resources.
3. The proposed project plan may include some specifications, but I would suggest that the
first and main consideration for new school software products will be regulatory policies.
In this case, I would tell that board members and IT staff members will solve this
problem by interacting with each other properly. They will find a solution if they have
Conclusion
STRUCTURE AND IMPLEMENTATION PROPOSAL 12
It is concluded that the IT team gives the George Washington district repairs and
assistance. They still don't use the ERP system. When the company hits the post ERP roll-out
point, the owner enters a shake-out cycle where it discovers and solves bugs. The holder's
hardware may be declining, but because of the corporation's era as a whole, somebody may
decide that it is time to rethink its needs. The System Development Life Cycle (SDLC) from an
practice for handling the project management process. Repetitive methods are eliminated by an
ERP system, and the need for manual data entry is significantly reduced. Repetitive methods are
eliminated by an ERP system, and the need for manual data entry is significantly reduced.
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