Oil Record Book (Part I)

Machinery Space
Operations
(All Ships)
3rd Edition

TSHD DURRAT AL MANAMA

Name of Ship : _____________________________________________________

BN - 7012
Distinctive number or letters: _________________________________________

7633351
IMO Ship identification number: _______________________________________

1475
Gross Tonnage: _____________________________________________________

Period from: _______________________ to _____________________________

1
Oil Record Book (part I)
Part I – Machinery space operations

Introduction
The following pages of this section show a comprehensive list of items of machinery space operations which
are, when appropriate, to be recorded in the Oil Record Book Part I in accordance with regulation 17 of Annex
I of the International Convention for the Prevention of Pollution from Ships, 1973, as modified by the Protocol
of 1978 relating thereto (MARPOL 73/78). The items have been grouped into operational sections, each of
which is denoted by a letter Code.

When making entries in the Oil Record Book Part I, the date, operational Code and item number shall be
inserted in the appropriate Columns and the required particulars shall be recorded chronologically in the blank
spaces.
Each completed operation shall be signed for and dated by the officer or officers in charge. The master of
the Ship shall sign each completed page.
The Oil Record Book Part I contains many references to oil quantity. The limited accuracy of tank
Measurement devices, temperature variations and clingage will affect the accuracy of these readings. The
entries in the Oil Record Book Part I should be considered accordingly.
In the event of accidental or other exceptional discharge of oil statement shall be made in the Oil Record Book
Part I of the circumstances of, and the reasons for, the discharge.
Any failure of the oil filtering equipment shall be noted in the Oil Record Book Part I.
The entries in the Oil Record Book Part I, for ships holding an IOPP Certificate, shall be at least in English,
French or Spanish. Where entries in official language of the State whose flag the ship is entitled to fly are also
used, this shall prevail in case of a dispute or discrepancy.
The Oil Record Book Part I shall be kept in such a place as to be readily available for inspection at all
reasonable times and, except in the case of unmanned ships under tow, shall be kept on board the ship. It
shall be preserved for a period of three years after the last entry has been made.
The competent authority of the Government of a Party to the Convention may inspect the Oil Record Book
Part I on board any ship to which this Annex applies while the ship is in its port or offshore terminals and may
make a copy of any entry in that book and may require the master of the ship to certify that the copy is a true
copy of such entry. Any copy so made which has been certified by the master of the ship as a true copy of an
entry in the Oil Record Book Part I shall be made admissible in any juridical proceedings as evidence of the
facts stated in the entry. The inspection of an Oil Record Book Part I and the taking of a certified copy by
the competent authority under this paragraph shall be performed as expeditiously as possible without causing
the ship to be unduly delayed.

Amendment History
IMO Resolution MEPC. 187 (59) adopted on 17 July 2009

1
LIST OF ITEMS TO BE RECORDED

(A) Ballasting or cleaning of oil fuel tanks

1. Identity of tank(s) ballasted.
2. Whether cleaned since they last contained oil and, if not, type of oil previously carried.
3. Cleaning process:
1. position of ship and time at the start and completion of cleaning;
2. identify tank(s) in which one or another method has been employed (rinsing through,
steaming, cleaning with chemicals; type and quantity of chemicals used, in m 3);
3. identity of tank(s) into which cleaning water was transferred.
4. Ballasting:
1. position of ship and time at start and end of ballasting;
2. quantity of ballast if tanks are not cleaned, in m3.
(B) Discharge of dirty ballast or cleaning water from oil fuel tanks referred to under Section (A)

5. Identity of tank(s).
6. Position of ship at start of discharge.
7. Position of ship on completion of discharge.
8. Ship's speed(s) during discharge.
9. Method of discharge:
1. through 15 ppm equipment ;
2. to reception facilities.
10. Quantity discharged, in m3.
(C) Collection and disposal of oil residues (sludge and other oil residues)

11. Collection of oil residues

Quantities of oil residues (sludge and other oil residues) retained on board. The quantity should be
recorded weekly1: (This means that the quantity must be recorded once a week even if the voyage lasts
more than one week)
1. identity of tank(s) ……………………………………………… m3
2. capacity of tank(s) ……..…………………………….……..… m3
3. total quantity of retention ………………………..………. m3
_________________

1 Only those tanks listed in item 3.1 of Forms A and B of the supplement to the IOPP Certificate used for oil residues (sludge)
2
 12. Methods of disposal of residue.

State quantity of oil residues disposed of, the tank(s) emptied and the quantity of contents
retained in m3:
1. to reception facilities (identify port) ²;
2. transferred to another (other) tank(s) (indicate tank(s) and the total content of tank(s))
3. incinerated (indicate total time of operation);
4. other method (state which).
(D) Non-automatic discharge overboard or disposal otherwise of bilge water which has accumulated in
machinery spaces
13. Quantity discharged or disposed of, in cubic m3. 3
14. Time of discharge or disposal (starts and stop).
15. Method of discharge or disposal:
1. through 15 ppm equipment (state position at start and end);
2. to reception facilities (identify port) ²;
3. to slop tank or holding tank (indicate tank(s); state the total quantity retained in tank(s),
in m3).
(DI) Automatic discharge overboard or disposal otherwise of bilge water which has accumulated in
machinery spaces
16. Time and position of ship at which the system has been put into automatic mode of operation
for discharge overboard, through 15 ppm equipment.
17. Time when the system has been put into automatic mode of operation for transfer of bilge water
to holding tank (identify tank).
18. Time when the system has been put into manual operation.
(DII) Condition of the oil filtering equipment
19. Time of system failure4.
20. Time when system has been made operational.
21. Reasons for failure.
(DIII) Accidental or other exceptional discharges of oil
22. Time of occurrence.
23. Place or position of ship at time of occurrence.
24. Approximate quantity and type of oil.
25. Circumstances of discharge or escape, the reasons therefore and general remarks.
_________________

2 Ship’s masters should obtain from the operator of the reception facilities, which includes barges and tank trucks, a receipt or certificate detailing the
quantity of tank washings, dirty ballast, residues or oily mixtures transferred, together with the time and date of the transfer. This receipt or
certificate, if attached to the Oil Record Book Part I, may aid the master of the ship in proving that his ship was not involved in an alleged pollution
incident. The receipt or certificate should be kept together with the Oil Record Book Part I.

3 In case of discharge or disposal of bilge water from holding tank(s), state identity and capacity of holding tank(s) and quantity retained in holding
tank.

4 The condition of the oil filtering equipment covers also the alarm and automatic stopping devices, if applicable.

3
(H) Bunkering of fuel or bulk lubricating oil
26. Bunkering:
1. Place of bunkering.
2. Time of bunkering.
3. Type and quantity of fuel oil and identity of tank(s) (state quantity added, in tonnes and total
content of tank(s)).
4. Type and quantity of lubricating oil and identity of tank(s) (state quantity added, in tonnes
and total content of tank (s)).”

(I) Additional operational procedures and general remarks

4
 M.V. DURRAT AL MANAMA
Name of Ship: ____________________________________________________________________________
BN - 7012
Distinctive number or letter: ________________________________________________________________

MACHINERY SPACE OPERATIONS

Code Item
Date Record of operations/signature of officer in charge
(Letter) Number

Signature of Master __________________________________

5