Invoice Capture Center Release Notes

Version 6.0
7/11/2011
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Contents
1 Introduction .................................................................................................... 3
1.1 Release Notes Revision History ...................................................................... 3
2 About Invoice Capture Center ...................................................................... 4
2.1 New Features ................................................................................................... 4
3 Packaging and Documentation .................................................................... 6
3.1 Packaging and Delivery Information ................................................................ 6
4 Supported Environments and Compatibility ............................................... 7
4.1 Supported Systems .......................................................................................... 7
4.2 Language Support ......................................................................................... 10
4.3 Invoice Languages and Countries ................................................................. 12
4.4 Application Handling Has Been Changed...................................................... 12
5 Installation and Upgrade Notes .................................................................. 14
5.1 Installation Notes............................................................................................ 14
5.2 Upgrading from Version 5.2 ........................................................................... 14
5.3 Special Notes for Installation.......................................................................... 16
6 Fixed Issues.................................................................................................. 17
7 Known Issues ............................................................................................... 18
8 Miscellaneous .............................................................................................. 20
9 Contact Information ..................................................................................... 21
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1 Introduction
These Release Notes describe updates and last minute changes in Invoice
Capture Center Version 6.0. Open Text recommends that you read these Release
Notes in conjunction with the documentation included with the software package.
If any conflicts exist, the Release Notes supersede the other documentation.

We also recommend that you check the Open Text Knowledge Center
(https://knowledge.opentext.com/) for any patches or documentation updates that
may have been posted after the initial release of Invoice Capture Center Version
6.0.

Important Note Regarding Export Regulations

This software contains encryption technology that is classified for export from the
United States under ECCN 5D002 in CCATS G070392. The software is subject to
the U.S. Export Administration Regulations and other U.S. law, and may not be
exported or re-exported to certain countries contrary to U.S. law. For more
information on the U.S. Export Administration Regulations (EAR), 15. C:F:R. Part
730-774, and the Bureau of Export Administration (“BXA”), see the BXA
homepage.

1.1 Release Notes Revision History

Topic Modifications Revision Number

All Version created 1

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2 About Invoice Capture Center

As an optional component of Open Text Vendor Invoice Management for SAP
Solutions, Invoice Capture Center (ICC) enhances OpenText Vendor Invoice
Management by enabling processing of machine-printed paper invoices without
manual intervention. OCR/ICR data extraction and document analysis technology
pull data from your scanned paper invoices, posting them automatically once ICC
has successfully read and verified invoice information. Invoice Capture Center
not only extracts data, but determines the information needed for invoice
processing in SAP - such as vendor number and company code - by matching
invoice data with SAP master data. Furthermore, Open Text Invoice Capture
Center ensures improved data quality through built-in logical checks made during
the data recognition process. For example, the software compares the extracted
invoice date to the valid invoice date format, and sums amount fields to check the
mathematical correctness of extracted information. Open Text Invoice Capture
Center is available with the latest release of Vendor Invoice Management for SAP
Solutions (5.2). Invoice Capture Center is sold directly through Open Text, and
through SAP as OCR Option for Invoice Management by Open Text.

2.1 New Features

2.1.1 Customizing

• At the Extended Customizing dialog, message texts for different errors

can be specified at any custom action sequence; the respective message
text will be displayed if the field state is error at the end of the action
sequence. (ICC-329)

• A new automation method ICC Database Column permits to export

invoice data related to vendor or recipient that may be needed in Invoice
Vendor Management for compliance checks. The method can either
return the value of the respective database item, or the value read from
the invoice. (ICC-838)

2.1.2 Target Countries

• Brazil and China are now also supported as target country of an

application. (ICC-208, ICC-207)

2.1.3 Recognition

• For applications with target country Austria, Germany, and Switzerland,

the field InvoiceDeliveryDate has become a standard field that is read by
a new automation method. Adaptive Recognition can still be switched on
additionally to improve recognition results. (ICC-143, ICC-856/T1021827)
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• To permit compliance checks, the Recipient VAT ID is now read using the
new automation method ICC Database Column. The field is transmitted
to Vendor Invoice Management, but it is not shown in Validation as
default. In this release, the field is only read if the application works with
automatic company code detection. (ICC-801)

• ICC no longer needs a separate license file; licensing is performed by

VIM. Therefore the respective sections have been removed from the ICC
documentation. (ICC-899)

• The SAP Extraction Link now performs load balancing; it will fetch 10
invoices per cluster node only if less than 5 invoices per cluster node are
currently in progress on the Recognition Cluster. (ICC-907)

2.1.4 Download Link

• At the SAP Download Link, downloaded data are removed from the
cache as soon as the download has been completed reducing memory
usage considerably. (ICC-857)

2.1.5 Validation

• Invoices can now be marked for deletion or for a rescan. (ICC-573, ICC-
574)
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3 Packaging and Documentation

3.1 Packaging and Delivery Information
Invoice Capture Center (ICC) 6.0 is delivered as ZIP archive. The archive
contains an installation program (setup.exe).

ICC documentation and help files are installed during setup. Updated versions of
documentation and patches can be downloaded from the Open Text Knowledge
Center (https://knowledge.opentext.com/).
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4 Supported Environments and

Compatibility
4.1 Supported Systems

4.1.1 Hardware Requirements

Recognition Server and Recognition Node

• Pentium IV processor, 3 GHz or more

• 1-3 GB RAM

• 20 GB disk space

These are minimum requirements. To determine the disk space requirements for
a production system, refer to the section “System Requirements” of the
Administrator’s Guide.

Validation Client

• Pentium IV processor, 2,4 GHz or more

• 512 MB RAM

• 1 GB disk space

4.1.2 Software

4.1.2.1 Vendor Invoice Management

The following table shows the required Service Packs of Open Text Vendor
Invoice Management:

ICC
5.2 SP4 5.2 SP5 6.0
5.2 SP4 x x x 1)
5.2 SP5 x x x 1)
VIM
6.0 x 1) x 1) x

1)
Service Pack combination is supported, but some new features can’t be
used.
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4.1.2.2 Windows Platform

The following Windows versions are supported (including 64-bit versions: WOW):

• Windows XP

• Windows 2003 Server

• Windows Vista

• Windows 2008 Server

• Windows 2008 Server R2

• Windows 7 (for the Validation Client)

SAP GUI is required on Windows 2008 Server 64 bit systems.

Invoice Capture Center can be used with VMWare (ESX-Server).

Invoice Capture Center will install Microsoft SQL Server 2008 R2 Express on the
Recognition Server.

NET Framework 2.0 and 3.0 will be installed automatically if not present.

Internet Explorer 6.0 or higher is required.

Invoice Capture Center 6.0 needs access to a SAP system containing Vendor
Invoice Management 5.2 SP4 or later.

The following SAP versions are supported:

• SAP 4.6c

• SAP 4.7

• SAP ERP 5.0

• SAP ERP 6.0

To process Japanese invoices, SAP ERP 6.0 is required.

4.1.3 SQL Server

If Invoice Capture Center 6.0 is installed for the first time, it will install an instance
of Microsoft SQL Server 2008 R2 Express. If you want to use another edition, you
can install a suitable instance in advance as described in the Administrator’s
Guide.
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4.1.4 Network

The protocol TCP/IP must be supported. Windows File Sharing is needed for the
Recognition Server and the Recognition Nodes.

4.1.5 Citrix

Invoice Capture Center 6.0 Validation Client has been tested with Citrix XENApp
5.0 Enterprise Edition (Citrix Presentation Server for Windows 4.5.1) on Microsoft
Windows Server 2003 SE SP2.

Client1:

• Microsoft Windows XP, and Vista

• Citrix Online Plug-in 11.2

Client2:

• Microsoft Windows XP, Vista, and Windows 7

• Microsoft Internet Explorer 8

• Citrix Online Plug-in (PN-Agent, Web-Client) 12.0

Please take notice of the following restrictions:

• Don’t export new or modified applications to SAP during production.

• With Citrix, only a single SAP system is allowed. Otherwise applications

of different SAP systems could overwrite each other.

• If a problem occurs when a Validation Client is started, just restart it.

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4.2 Language Support

Invoice Capture Center 6.0 is shipped with English user interface and
documentation. Validation Client, User’s Guide, and help files are available in the
following additional languages:

• Dutch

• French

• German

• Italian

• Japanese

• Polish

• Portuguese

• Spanish

The user interface language can be changed in the ICC Options dialog. Click ICC
Options in the application menu of the Validation Client to open the ICC Options
dialog.

In the Validation Client and in the Customizing Client, field names and validation
warnings are shown in a language suitable to the country setting of the current
application (independently of the language setting in the ICC Options dialog):
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Application country setting Field names and Validation

warnings are shown in…

Australia English

Austria German

Belgium Dutch

Brazil Portuguese

Canada English

China Chinese

Denmark Danish

Finland Finnish

France French

Germany German

Italy Italian

Japan Japanese

Netherland Dutch

Norway Norwegian

Poland Polish

Portugal Portuguese

Spain Spanish

Sweden Swedish

Switzerland German

United Kingdom English

USA English
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4.3 Invoice Languages and Countries

Invoice Capture Center recognizes invoices written in

Chinese Italian
English Norwegian
Danish Polish
Dutch Portuguese
Finnish Spanish
French Swedish
German

for the following countries:

Australia Japan
Austria Netherlands
Belgium Norway
Brazil Poland
Canada Portugal
China Spain
Denmark Sweden
Finland Switzerland
France United Kingdom
Germany USA
Italy

4.4 Application Handling Has Been Changed

Starting with Invoice Capture Center 5.2 Service Pack 5, application handling has
been changed.

Until Service Pack 4, each application was assigned to one of 10 slots named
JobClass1 to JobClass10. In SAP, JobClass<n> was shown as application name,
while the ICC application name appeared in the field Field Description. If an
application was imported from SAP, it always used the assigned slot and if
another application resided in that slot it was overwritten. Changing the ICC
application name changed the field description in SAP, but didn’t affect
application handling. The number of applications was restricted to ten.

Starting with Service Pack 5, the number of applications is no longer restricted.

Applications are no longer assigned to a fixed slot number, and their ICC
application name is also shown as application name in SAP. Former restrictions
affecting export and import of applications no longer apply.

Old applications created with Service Pack 4 or earlier still show their old SAP
application name JobClass<n> in SAP and this name can’t be changed. But if an
old application is imported, it is no longer assigned to a fixed slot and thus can’t
overwrite another application.
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Take notice that changing the application name in ICC has a different effect for
old and new applications. If you change the name of an old application, and then
export it to SAP, it will be shown as a new version of the old application
JobClass<n> with a modified field description. If you change the name of a new
application and export it, it will appear as a new application with the new name in
SAP, while the application with the previous name remains unaffected. I.e. you
created a copy of the application in SAP, and you will have to delete the
application with the old name in SAP, if you just wanted to rename the
application.

4.5 Reject in Validation Has Been Modified

With Service Pack 6, Reject in Validation has been modified incompatibly to allow
marking of invoices for deletion or rescanning. To be able to use Reject with SP6.
SP5 of VIM 5.2 is needed.

If you use VIM 5.2 SP3 or SP4 unmodified, Reject will be ignored, and the
respective invoice will be treated as successfully validated.

To be able to work with VIM 5.2 SP3 or SP4, perform the following steps:

• Call SE37 to modify function module

/OPT/VIM_IF_OCR_DATA_UPDATE_N.

• Insert the code highlighted in yellow. The line number depends on the
VIM version.

WHEN c_va.
CASE gv_status.
WHEN gv_success. l_dp_status‐status = c_vali_succ.
WHEN gv_cancel.
l_dp_status‐status = c_vali_cancel.
l_return‐id = '/OPT/VIM_ICC'.
l_return‐type = c_i.
l_return‐number = '031'.
l_return‐message_v1 = t_resultitem‐docid.
PERFORM insert_message TABLES return
USING t_resultitem‐docid c_40 l_return.
WHEN gv_error. l_dp_status‐status = c_vali_err.
* Begin insert – Compatibility to ICC 5.2 SP6
WHEN ‘Reject’. l_dp_status‐status = ‘90’.
* End insert – Compatibility to ICC 5.2 SP6
WHEN OTHERS. l_dp_status‐status = c_vali_succ.
ENDCASE.
ENDCASE.

• Save and activate the function module.

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5 Installation and Upgrade Notes

5.1 Installation Notes
Follow the instructions in the Administrator's Guide, chapter “Installation” to
perform an installation of Invoice Capture Center 6.0. The Administrator’s Guide
can be found in folder Manuals in the ICC 6.0 ISO image. The latest edition can
be downloaded from the Open Text Knowledge Center
(https://knowledge.opentext.com/).

Before you install a Server or a Recognition Node, or perform a standalone

installation, switch off User Account Control if you install on Windows Vista or
Windows 2008 Server systems. On Windows 7, or Windows 2008 Server R2 set
User Account Control to Never Notify in this case.

Take notice that normalization of data has been modified incompatibly with
Service Pack 1: data at the Validation scripting entry points are now also in
generic, country-independent format permitting to write country-independent
scripting code. Therefore it is strongly recommended to install Service Pack 1
before you start to create and customize applications with ICC 6.0.

5.2 Upgrading from Version 5.2

5.2.1 Terminating Invoice Capture Center

It is recommended that all jobs have been finished before upgrading Invoice
Capture Center. So make sure that there are no unfinished jobs. Terminate the
Validation Clients and the Customizing Client.

5.2.2 Upgrading the Participants

Upgrade all participants of your Invoice Capture Center system:

• Standalone system

• Recognition Server with Customizing Client

• Recognition Nodes

• Validation Clients

On each participant remove Invoice Capture Center 5.2 and then start the
program setup.exe of Invoice Capture Center 6.0. After installation, a dialog
may ask you to restart your system.
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5.2.3 Configuration of the SLD Data Supplier

If you upgrade from Invoice Capture Center 5.2 or 5.2 with any SP, you will have
to configure the Data Supplier for version 6.0.

All Windows components of an Invoice Capture Center system register in the

SAP System Landscape Directory. The SLD registration is provided by a
Windows service named Invoice Capture Center SLD Data Supplier that is
running on each Windows component. The registration takes place automatically
when the SLD Data Supplier Service starts and periodically twice a day.

The Data Supplier has to be configured once after installation. To start the
configuration dialog select Tools – SLD Data Supplier in the Invoice Capture
Center program group of the Windows start menu. Enter the NetWeaver settings
SLD host, port, user, and password. To test the configuration click Test collect
and send SLD data.

5.2.4 Using Applications Created with former Versions (5.2, 5.2

with Service Pack)

If you use applications that were created before installation of SP4, you won’t be
able to benefit from several enhancements of version 5.2 SP5. So, it is
recommended to create new applications with Invoice Capture Center 5.2 SP5.

If you want to use an application created with a former ICC version, you must
upgrade it before you start to process invoices; otherwise warning messages and
exceptions will occur and the software will have to be restarted.

To upgrade your applications, start the Customizing Client after you have installed
SP5, and for each application perform the following steps:

1. Open the application.

2. Click Settings in the Setup group of the Application tab. If you upgrade
from Service Pack 3, proceed with Step 6.

3. Click OK to close the Settings dialog. The application information will be

upgraded.

4. Close the application.

5. Export the application to SAP. The Validation Clients will download the
upgraded application automatically.

Afterwards, the application can no longer be used for ICC 5.2 with an earlier
Service Pack.
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5.3 Special Notes for Installation

Installing Adobe Reader

The manuals are in PDF format. If you don't have a PDF reader, you can install
Adobe Reader from the Invoice Capture Center ISO image, where you will find
the English and German version in the folder AdbeRdr.
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6 Fixed Issues
6.1 SAP Download
During download of a large number PO items, an error “Error exporting file
<filename> to table <tablename>" could occur. (ICC-706/T973951)

If an error occurred in a SAP Download Hot Spot because database tables were
locked in VIM, ICC wrote an unspecific trace message. (ICC-739/T991090

If an error occurred during a download, data were erroneously stored in the

cache of the respective Hot Spot. (ICC-872)

6.2 Recognition
Skewed images sometimes yielded erroneous line item data. (ICC-554/T573319)

Line item matching did not work correctly, or ran into timeout in some cases.
(ICC-855/T1032452)

On the Recognition Cluster sporadically an exception “DOKuStar Professional job

failed; processor not completely initialized” occurred. (DSP-32)

With special PDF formats, an error “Error splitting image file” could occur. (DSP-
224)

Some errors during Recognition caused the Cluster Node to stop working; the
Load Manager service had to be restarted in this case. (DSP-524)

In special cluster configurations an error “Operation callback failed” could occur.

(DSP-536)

6.3 Export
If an application used Adaptive Recognition, an error "Insufficient system
resources exist to complete the requested service" could occur during export of
the application. (ICC-577/T933877
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7 Known Issues
SAP Links

Sometimes the SAP Extraction Link Hot Spot may not recover from a SAP
communication problem. It will then show the error message “Configuration or
initialization error”. E.g. you should check the Hot Spot after a SAP restart. In this
case, stop the Hot Spot, and then start it again, or restart the Windows service
DOKuStar Hot Spot 3.0.

Validation

Validation loses the login data if a communication error occurs:

If this error message is shown, confirm with No. Then terminate the Validation
Client and restart it so that you can reenter the SAP login data.

With ICC 5.2 Service Pack 3, the user interface of the Validation Client might
become frozen in certain situations on Windows XP Professional Version 2002
Service Pack 3 systems. For all known situations this issue is resolved with ICC
5.2 SP4, but further freeze situations that have not been analyzed by now might
exist. (ICC-400)

Localization

If the user interface language chosen in the ICC Options dialog is not identical
with the language of the operating system, some labels of the Validation Client
may be shown in the language of the operating system.

Customizing Client

If Automatic company code detection is selected on the Company code detection

dialog during application creation, an unhandled exception occurs when you click
Import recipients and try to import recipient data from file. As workaround, import
recipient data after having finished application creation: click Settings, and click
Import recipients on the Company codes tab page of the Settings dialog box.
(ICC-162)
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If you modify scripting, your changes will not become effective immediately. To
force them to become active, reset all cluster nodes: go to the Cluster view,
select each cluster and click Reset Cluster Node from its context menu.

Advanced Configuration

In a database imported as a text file, the column names supplied in the first line
of the file must not contain hyphens. (ICC-115)

Retaining the Default Currency Settings

If you use the Extended Customizing dialog to modify currency settings used in
Validation or for export, take care to modify the table name in the Translate words
action at the copied normalization action at the InvoiceCurrency field before you
make any modifications. Otherwise the file Currencies.xml with the default
currency settings will be modified and you will not be able to return to the default
behavior. For details refer to “Normalization” and “Specifying Translation of
Currencies” in the Customizing Guide.

Passwords and Clients at SAP Login

Passwords of SAP accounts are not handled correctly by the SAP connector.
Therefore the equal sign can’t be used within a password. Some other special
characters or combinations of characters may also cause problems. Therefore it
is recommended to avoid using space, apostrophe, quote, and backslash within
passwords.

In addition, you can’t connect to client “000”. If you specify this value, a
connection to the standard client will be established.
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8 Miscellaneous
Optional Fields

If you don’t activate the optional fields (Supply Date, Freight Amount, Handling
Charges), you may have to perform some configurations in Vendor Invoice
Management to prevent exceptions. Please refer to the VIM documentation for
further information.
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9 Contact Information
Open Text Corporation
275 Frank Tompa Drive, Waterloo, Ontario, Canada, N2L 0A1
Tel: +1-519-888-7111
Toll Free Canada/USA: 1-800-499-6544
International: +800-4996-5440
Fax: +1-519-888-0677

E-mail: mailto:[email protected]

FTP: ftp://ftp.opentext.com

Knowledge Center: https://knowledge.opentext.com/

For more information, visit http://www.opentext.com

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