BSBPMG635 Task 1

BSBPMG635 Implement program governance
Task 1 – Knowledge Questions
Task summary
 This is an open book knowledge test, to be completed in your own time.
 You need to answer all the written questions correctly.
Required
 Access to textbooks/other learning materials.
 Access to a computer and Microsoft Office.
 Access to the internet.
Timing
 Your assessor will advise you of the due date of this assessment via Canvas.
Submit onto Canvas

 This completed workbook
Assessment criteria
 All questions must be answered correctly for you to be assessed as having completed the task
satisfactorily.
Re-submission opportunities
 You will be provided feedback on your performance by the Assessor via Canvas. The feedback will
indicate if you have satisfactorily addressed the requirements of each part of this task.
 If any parts of the task are not satisfactorily completed, the assessor will provide you written
feedback along with guidance on what you must undertake to demonstrate satisfactory
performance. Re-assessment attempt(s) will be arranged at a later time and date.
 You have the right to appeal the outcome of assessment decisions if you feel that you have been
dealt with unfairly or have other appropriate grounds for an appeal.
 You are encouraged to consult with the assessor prior to attempting this task if you do not
understand any part of this task or if you have any learning issues or needs that may hinder you
when attempting any part of the assessment.
Assessment Cover Sheet
Candidate name: Junaid Zafar

IH Sydney Training Services Pty Ltd
RTO Code: 91109 CRICOS Code: 02623G
Candidate ID 26691
Trainer’s Name: Atif Shahzad
Date Submitted: 05/06/21
Candidate declaration: I declare that:

 I have read and understood all the information provided in relation to
the assessment requirements to complete this unit, the instructions
and the purpose and processes of undertaking this assessment task
 This assessment is my own work and where other’s works or ideas have
been used, I have appropriately referenced or acknowledged them
 I understand that plagiarism is a serious offence that may lead to
disciplinary action.
Candidate signature:
Junaid zafar
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Task 1: Knowledge Questions
Program control methods and techniques are essential to the success of a

program.
Address the following:
Question 1  Their purpose.
 Mention 3 program control techniques and methods and provide a
practical example of their application.
(Approx. 50-100 words)
Purpose:
Project controls are processes for gathering and analyzing project data to keep costs and
schedules on track. The functions of project controls include initiating, planning, monitoring
and controlling, communicating, and closing out project costs and schedule.
Program control methods and techniques Example of application in program
A process risk is a failure to follow an

established procedure for completing a task or a
deviation from the standard process. For
Risk Monitoring example, a company must have a documented
procedure for accessing its network remotely. If
an employee abuses the proper procedure for
remote access, it is considered a process risk..
Bank Reconciliation Example.

Markson’s & Co. has a balance as per pass book of $1,000
as on 31st March 2019. It has a balance as per Cash Book
as on 31st March 2019 of $1050. Further details are as
follows:
Budget Control
 A cheque of $300 was deposited, but not
collected by the bank.
 Bank charges of $50 were recorded in
Passbook, but not in Cash Book.
 Cheques worth $200 were issued, but
not presented for payment.
 Bank interest of $100 was recorded in
Passbook, but not in Cash Book.
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Where difference calculations can be
informative, percentage differences can be
equally or more informative. For example,
assume that the budgeted and actual amounts
are $62,000 and $74,000, respectively, for
Data Reports and Analysis salaries expense and $2,800 and $5,600,
respectively, for utilities expense. In this
simplified example, the calculated differences
show that the actual salaries expense exceeded
the budgeted amount by $12,000, while the
utilities expenses exceeded the budgeted
amount by only $2,800. In this situation, a casual
reviewer might focus on the larger salaries
difference and downplay (or overlook) the
excessive utilities expenditures. However, the
percentage difference calculations for these
same amounts reveal that the salaries expense
is over budget (or unfavorable) by 19%, while
the utilities expense is over budget (or
unfavorable) by 100%. These additional
percentage calculations make the utilities
overruns far more difficult to overlook. The table
"Displaying Percentage Calculations" shows
these expense amounts, including the calculated
differences and percentage differences. Notice
how the (12,000) and -100% difference amounts
are easier to detect (or catch), as opposed to
reviewing the actual and budget columns only.
Solution: When producing financial reports

containing comparison data, include percentage
differences with the calculated differences so
the reader can more easily catch overruns that
may not be as noticeable when analyzed purely
on calculated differences.
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Address the following:
 What are 3 functions of audit and/or compliance requirements for a

program?
Question 2  Provide an example of a compliance requirements for the program and
outline how you would rectify a non-conformance with that requirement
(Min. 30 words).
3 functions of audit and/or compliance requirements for a program:

There are three main types of audits: external audits, internal audits, and Internal Revenue Service
(IRS) audits. External audits are commonly performed by Certified Public Accounting (CPA) firms
and result in an auditor's opinion which become include in the audit report.
An effective compliance program includes the development, implementation, and adherence to
standardized operational compliance policies, procedures, standards of conduct, safeguards and
written guidelines that outlines an organization’s expectations of its employees.
The program should be well-structured, organized and consistent across the organization. Areas of
responsibility should be well defined to ensure accountability. All staff should be made aware of
their compliance obligations through appropriate training and procedures, with the goal being to
reduce compliance breaches.
Example of compliance requirement:

Compliance audits assure the government that a business is following the rules and regulations of
a specific agreement. For example, let's say a corporation is required to report to the government
the wages of every employee or contractor. An audit can be requested to have the employees
assessed as well as their pay to make sure that taxes are being paid properly and everything is
above board.
Depending on the subject, each audit can be performed by different entities. However, all of them
will be third parties to ensure objectiveness. For example, a compliance audit could be issued to
determine a textile mill is following the EPA (or Environmental Protection Act) guidelines for
disposing waste. The EPA could send someone from their business, or they could hire a third party
to assess the mill and send in the results.
Outline how decision-making processes are used in program context. (Min. 30

Question 3
words)
Decision making is the process of making choices by identifying a decision, gathering information,
and assessing alternative resolutions.
Using a step-by-step decision-making process can help you make more deliberate, thoughtful
decisions by organizing relevant information and defining alternatives. This approach increases the
chances that you will choose the most satisfying alternative possible.
Also some of steps are below.
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 Identify the decision
 Gather relevant information
 Identify the alternatives
 Weigh the evidence
 Choose among alternatives
 Take action
 Review your decision & its consequences.
List minimum 5 skill development support initiatives within a program.

Question 4
Auditors are specialists who review the accounts of companies and organizations to ensure the
validity and legality of their financial records. They can also act in an advisory role to recommend
possible risk aversion measures and cost savings that could be made.
Auditors work in the accounting departments of a huge range of firms and with independent
chartered and certified firms, examining the money going in and out of organizations and making
sure it is recorded and processed correctly.
 List of skill development support.
 Self-motivation, determination and confidence
 Meticulous attention to detail
 A keen interest in the financial system
 Ability to work to deadlines, under pressure
 Ability to work on your own initiative and as part of a team
 Excellent interpersonal and communication skills, including good presentation and report
writing skills
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BSBPMG635 Implement program governance

Task 1 – Knowledge Questions

Submit onto Canvas

Assessment Cover Sheet

Candidate name: Junaid Zafar

Trainer’s Name: Atif Shahzad

Date Submitted: 05/06/21

Candidate declaration: I declare that:

Program control methods and techniques are essential to the success of a

(Approx. 50-100 words)

Program control methods and techniques Example of application in program

A process risk is a failure to follow an

Bank Reconciliation Example.

Solution: When producing financial reports

 What are 3 functions of audit and/or compliance requirements for a

3 functions of audit and/or compliance requirements for a program:

Example of compliance requirement:

Outline how decision-making processes are used in program context. (Min. 30

List minimum 5 skill development support initiatives within a program.

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