An Overview of WINPACCS

Robert Ender, mbi GmbH

 An Overview of WINPACCS

Workshop

02
Block I (11:45-12:30)

An Overview of
WINPACCS
SYMPOSIUM 2019
Are you interested in learning about key WINPACCS functions?
Then this is the workshop for you! Gain an insight into its
primary functions in an interesting live demonstration and
discover how WINPACCS supports the workflows in aid
organisations.
Robert Ender
Head of Documentation

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 An Overview of WINPACCS

Agenda
1. What is WINPACCS?
2. The WINPACCS Cloud
3. Project accounting: WINPACCS Accounting
4. Accounting data in the cloud
5. Project controlling in the cloud
6. Project planning and monitoring in the cloud
7. Questions

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 An Overview of WINPACCS

Agenda
1. What is WINPACCS?
2. The WINPACCS Cloud
3. Project accounting: WINPACCS Accounting
4. Accounting data in the cloud
5. Project controlling in the cloud
6. Project planning and monitoring in the cloud
7. Questions

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 An Overview of WINPACCS

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 An Overview of WINPACCS

Who uses WINPACCS?

Organisations and companies working
in the area of development
cooperation and humanitarian aid.

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 An Overview of WINPACCS

WINPACCS - Facts and figures

Last updated: October 2019

4,165 3,106 128 1,358,568

Users Active projects Countries Vouchers posted this
year

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 An Overview of WINPACCS

SaaS
Software as a Service

WINPACCS is based on the “Software as a Service”

model.

Users can directly access the functions via a browser.

Project Accounting and Project Cashbook can both be used either
on-site or online.

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 An Overview of WINPACCS

Benefits of “Software as a Service”

 No investment costs in software or hardware
 Monthly, usage-based and easy to calculate costs
 Option of displaying costs for each project – possible to integrate in
client settlements
 Usage of the latest software

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 An Overview of WINPACCS

Customised role and rights model

 User roles tailored to user profiles in development cooperation
 Project roles for staff working in projects
 Administrator roles for customer-specific settings and overarching tasks
 Option to create individual roles
 Access to data can be limited per user role and employee

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 An Overview of WINPACCS

Customising WINPACCS
 Extensive options for adjusting the software to suit customer
requirements
 Organisations can perform own customisation
 Examples
 Project number formats
 Individual configuration of project master data management,
partner management, donor management …
 Applying restrictions to posting transactions
 Designing individual user roles

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 An Overview of WINPACCS

Open interfaces

Company accounting

Project administration

User administration

Digital image archive

Interfaces
Partner accounting

External systems

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 An Overview of WINPACCS

Technical framework
 WINPACCS Cloud
 Web application based on .NET-Framework (ASP.net MVC)
 Accessible via all standard browsers
 Hosting on servers in Germany
 WINPACCS Accounting and WINPACCS Cashbook
 Windows applications based on .NET-Framework
 Simple installation wizards for individual workstation and network installations
 Updateable
 MS-SQL data bases
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 An Overview of WINPACCS

 Settings & administration

 Users, donors, partners
WINPACCS Cloud  Project master data, charts of accounts,
bank details, funding, budgets, cost centres, …
 All postings and digital vouchers (scanned receipts)
 Project controlling and billing
 Project planning and monitoring
 Document management
 Interfaces to other systems

WINPACCS Cashbook  Very simple electronic cash book

 „Pre-entry“ of bank and cash transactions
 Upload of voucher batches

 Full-fledged project accounting

WINPACCS Accounting  Download of voucher batches
 Simplified posting & professional functions
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 Upload of postings (daily/monthly) 14
 An Overview of WINPACCS

Extensive range of functions

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 An Overview of WINPACCS

Agenda
1. What is WINPACCS?
2. The WINPACCS Cloud
3. Project accounting: WINPACCS Accounting
4. Accounting data in the cloud
5. Project controlling in the cloud
6. Project planning and monitoring in the cloud
7. Questions

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 An Overview of WINPACCS

Project Administration
The WINPACCS project master data administration enables user-friendly
managing of this data. The cloud solution facilitates worldwide access to
project master data and provides everyone involved with a global 360°
overview of the current project situation.
The Project Administration also serves as a central access and ordering
criterion for administering a wide range of project data such as finances, and
involved persons, donors and partners.
The Project Administration can easily be adapted to respective organisational
requirements.

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 An Overview of WINPACCS

Project administration functions

 Overview table with quick search and project selection function
 Default fields for data entry of development cooperation projects with
corresponding entry help and plausibility checks
 Various project statuses (Proposed, In planning, Approved, Active, Completed,
Archived) with an impact on how fields can be edited
 Standardised project classification
 Extension of project master data by individual fields with various field types (text,
yes/no, classification, currency etc.) field names

 Access restriction through standard roles, which can all be individually adapted
 Plus many other functions
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 An Overview of WINPACCS

Project master
data
management
Live demo

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 An Overview of WINPACCS

Agenda
1. What is WINPACCS?
2. The WINPACCS Cloud
3. Project accounting: WINPACCS Accounting
4. Accounting data in the cloud
5. Project controlling in the cloud
6. Project planning and monitoring in the cloud
7. Questions

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 An Overview of WINPACCS

WINPACCS Accounting
Project Accounting
 Designed for users without an in-depth knowledge of accounting
 Takes into account generally accepted accounting principles
(GoB)
 Uses journals to separate different currencies
 Exchange rate calculated by Moving Average Rate Procedure
 Option to import partner accounting
 Day and month-end closings
 Multi-lingual

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 An Overview of WINPACCS

Project
Accounting
Live-Demo

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 An Overview of WINPACCS

Agenda
1. What is WINPACCS?
2. The WINPACCS Cloud
3. Project accounting: WINPACCS Accounting
4. Accounting data in the cloud
5. Project controlling in the cloud
6. Project planning and monitoring in the cloud
7. Questions

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 An Overview of WINPACCS

Accounting data in the cloud

 Postings from uploaded day-end and month-end closings
 Available as soon as uploaded
 All postings from all journals of the project
 Search & filter functions
 Pre-configured reports

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 An Overview of WINPACCS

Postings
in the cloud
Live-Demo

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 An Overview of WINPACCS

Agenda
1. What is WINPACCS?
2. The WINPACCS Cloud
3. Project accounting: WINPACCS Accounting
4. Accounting data in the cloud
5. Project controlling in the cloud
6. Project planning and monitoring in the cloud
7. Questions

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 An Overview of WINPACCS

Project Controlling and Reporting

 The Project Controlling feature facilitates project controlling that
meets the requirements of development cooperation
 Internal budgets, donor budgets and partner budgets can be set up
and plan/actual comparisons performed
 Financial reports can be created to meet the various requirements of
donor organisations
 Quantity budgets can be drawn up and evaluated
 Diverse options are available for analysing the posting data for project
controlling purposes
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 An Overview of WINPACCS

Data available in the Project Controlling

 Project costs and income from project accounting and company
accounting
 Partner costs and income – for information purposes
 Donor budgets, partner budgets and internal project budgets,
contribution margin budgets for margin costing

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 An Overview of WINPACCS

Postings Project controlling

Functional group Functional group
 Contains all the postings of the  Contains all the costs and income
project accounting in separate from the project accounting from
journals own and external journals
 The data cannot be changed  Includes costs and income from
the company accounting
 Contains partner costs and
income – for information
purposes
 Changing data is permitted in
certain areas
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 An Overview of WINPACCS

Project controlling
and reporting

Live-Demo

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 An Overview of WINPACCS

Agenda
1. What is WINPACCS?
2. The WINPACCS Cloud
3. Project accounting: WINPACCS Accounting
4. Accounting data in the cloud
5. Project controlling in the cloud
6. Project planning and monitoring in the cloud
7. Questions

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