Final Report - Purchasing Module
Final Report - Purchasing Module
Final Report - Purchasing Module
II.
PURCHASING
MODULE
PROJECT REPORT
Done by :
LAHMOUDNI Zakaria
RAHA Ibtissam
LAHRACH Nadia
EL MORABET Ferdaous
BOUISSANE Oussama
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I. Orientations for the project
1. Presentation of the project team
BOUISSANE LAHMOUDNI
Oussama Zakaria
project owner :
M.SGHIOUER Hamid
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Function Responsible Missions
emails, meetings).
2. Important dates
3. Task organisation
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operation of management of the
database new database
Establishing the 4 The whole 7 -The precision of the 100%
client / server team server machine and
connection client machines.
-establishing the
Network
configuration as well
as user creation and
connection to the
same server.
Desk research 3 The whole 4 Having documents 80%
about the team that can help us to
operation of deepen ourselves
the purchasing better on the
module purchasing module.
Planning consists of forecasting the progress of our project throughout the phases, constituting
the realization of all the tasks.
This diagram shows the schedule forecast of the progress of our project, which we have set and
which has allowed to determine the different stages of the project as well as their sequencing:
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Gantt diagram
26/10/2020 05/11/2020 15/11/2020 25/11/2020 05/12/2020 15/12/2020 25/12/2020 04/01/2021
Installation of SAP B1
Desk research
client / server connection
Desk research a
Redaction of the specification contract
Redaction of the user manual
Redaction of the communication deliverable
The Purchaser's duties will include conducting market research, building a network
of reliable vendors and service providers, negotiating the best contracts, inspecting
deliveries, and traveling overseas to secure deals and meet with potential clients. You
should have stellar communication skills and display a high degree of cultural
sensitivity to fill this role.
Purchaser Responsibilities:
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Meeting with vendors and clients to negotiate the best contracts.
Liaising with delivery and warehouse teams to ensure goods are received on time.
Monitoring inventory and writing orders to refill stock.
Attending events, shows, and exhibitions to network with vendors and view new
products.
Inspecting purchased products upon delivery and reporting any issues timely.
Updating all records of purchased products.
Writing reports on purchases made and performing cost analyses.
Attending and contributing to meetings with staff and other stakeholders.
Purchaser Requirements:
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Procurement Officer Requirements:
Main mission
The requester orders any kind of materials needed to perform the work within the
company.
Missions
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5. Flowchart of the purchasing process
In this chapter we will be able to see the necessary steps applied to deploy and
configure the purchasing module, starting with a general introduction ERP
implementation
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1. ERP Implementation
An ERP deployment is the process involved with installing and setting up your ERP
software, migrating your data from your previous system into the new system, and
training your staff to use the new system properly and as intended.
Installation
Configuration
Data conversion
Once the installation disk was acquired, courtesy of our professor Hamid
SGHIOUER, they were some requirements along the way that needed to be done
before installing the software, the most important one was that the hardware had to
be properly prepped.
And we have done by ensuring that there is adequate disk space, making sure the
network is configured to handle the required server availability, backing up the server
before making changes, and addressing the required operating system level settings.
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2.1 Concept client /server
a) We open sap b1 installation file, we right click on “autorun “and choose run
as administrator”
b) When the installation window popped up, we chose the option “Server”
c) We selected the appropriate user and company name, and after that we select
the case “Typical”
d) We entered the password for the ID
e) We entered the password that will enable us to connect to the server SA (sa)
f) This is the most important step since we had to fix, our IP address for our
server machine by making use "Network and Internet " of in the control panel
menu
Now our machine is ready to be connected to SAP B1, by entering the user ID
“manager” and the default code that is also “manager” however after the first
successful connection we were able to set up our own password.
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The most important step here is ensuring the connectivity between machines and the
server, and to accomplish that the client had to enter the IP address of the server
machine, the same address IP we previously fixed in the step number “f” in the past
paragraph, by using in the control panel.
In order for our set up to work as intended our machines needed to be connected on
the same local WIFI network, and that in order to achieve the connectivity between
the machines and the server.
3. Configuration
Which means that the process of configuration is making your SAP B1 support our
workflows, so a significant time investment will be required to ensure everything
performs as intended. This requires a multi-step process–such as inputting company
details, deigning currencies and more.
4. Data Conversion
In this Step we converted the database by entering manually the necessary base
information for our purchasing activity, and that mainly concerns product’s
information.
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Conclusion:
This project gave us the chance to see in detail the different steps to handle an ERP
system which in this case was SAP BUSINESS ONE, a tool that is quite desired in
the job market, and it was refreshing to work on something that is practical instead
of the usual handling of theoretical subjects.
On the other hand, we were able to see how important SAP B1 the business in real
life, especially the purchasing module, since it helps greatly in managing vendor
quotes, supplies and payments, by giving more visibility and control over the order
to pay cycle and provides a better way to manage purchase order, receipts, invoices,
returns, and payments.
Also, it gives the option to match goods receipts with inventory warehouse levels in
real time, and of course optimizing the buying with simple dashboard reporting.
And finally, thanks to this project we can say that now we are more than able to use
and handle the Sap b1 to optimize our buying and reduce costs.
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