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BSBPMG522 - Presentation 3

The document discusses the project management life cycle which includes five phases: initiate, plan, implement, monitor, and close. It then explains each phase in more detail. It also discusses various project management software tools that can be used such as Microsoft Project, Open Air, and @task.

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Aurelia Suzan
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32 views21 pages

BSBPMG522 - Presentation 3

The document discusses the project management life cycle which includes five phases: initiate, plan, implement, monitor, and close. It then explains each phase in more detail. It also discusses various project management software tools that can be used such as Microsoft Project, Open Air, and @task.

Uploaded by

Aurelia Suzan
Copyright
© © All Rights Reserved
We take content rights seriously. If you suspect this is your content, claim it here.
Available Formats
Download as PDF, TXT or read online on Scribd
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BSBPMG522 Undertake project work

Presentation
Purpose of this presentation
In this session, you will learn about:
 the project management life cycle
 project management tools – software.
Project management life cycle
Project management framework is divided into five
phases or process groups (PMBoK):
1. initiate
2. plan
3. implement
4. monitor
5. close.
Initiate
Project initiating involves:
 describing purpose, aims and deliverables
 stating parameters (timescales, budgets, range,
scope, territory, authority)
 stating people involved and the way the team will
work (frequency of meetings, decision-making
process)
 establishing ‘break-points’ at which to review and
check progress, and how progress and results will be
measured.
Plan
Project planning enables the project manager to identify what has
to be done, by whom, at what cost and when, and involves:
 defining and refining objectives
 preparing the project plans and associated sub-plans for
running the project
 review of current operations
 financial analysis of costs and benefits, including a budget
 stakeholder analysis, including users and project team
 gaining final allocation of funding
 project charter including costs, tasks, deliverables and
schedule.
Note: Some of the biggest problems that projects encounter arise
from inadequate definition and poor planning.
Implement
 Implementing the project involves:
 executing the project plans
 coordinating people and other resources to carry out
the project plans.
 Implementing includes management of:
 change requests
 issues logs
 project monitoring
 status reports.
 Typically, this is the longest phase of the project.
Monitor
Monitoring the project includes:
 ensuring that project objectives are met by
monitoring and measuring progress regularly to
identify variances from the plans
 taking corrective action when necessary; tracking
variances and changes.
Close
Closing involves bringing the project to an orderly end by:
 formalising and communicating the acceptance or
conclusion of a project
 handing over to the ongoing accountable area
 completing a project completion report
 holding a post implementation review.
Who does what?
 The project manager is not necessarily the one to
facilitate each activity.
 For example, a middle manager may prepare a
project proposal with the project manager being
appointed afterwards.
 Someone external to the project should conduct
the post implementation review, if required.
Project management software
 Can be suitable for simple ‘one-off’ projects or for large
consultancies managing complex multiple projects.
 Is used to plan, monitor and control the project,
ensuring it stays on track, on time and within budget.
 Things to consider when selecting appropriate software
include whether the software is:
 desktop or web-based
 open source or proprietary
 simple or complex.
Project management software
Some additional elements to consider, relating to the
features of the software, include:
 collaboration
 resource management
 project management
 ease of use
 help/support.
Why use project management
software?
 Project management software provides automated,
electronic planning, monitoring and updating of
project plan and project activities, enabling you to
manage the product management life cycle.
Project management software
Some of the products available include:
 MS Project
 Dot project
 Remember the milk
 MS Outlook
 MS Office Visio (Gantt chart template)
 MS Excel.
Project management tools
 Microsoft Project is undoubtedly the best-known
project management software. It enables you to stay
informed of your project status by controlling your
project work, schedule and finances, and effectively
communicate project data.

 Trials and tutorials for Microsoft Project are


available from their website.
Other PM software – Open Air
 Open Air Project Management software allows
project managers and team members to collaborate
on projects and maintain current and accurate
project status at all times, allowing managers to
proactively identify and resolve any issues that
could potentially threaten the success of the project.
Other PM software – @task
 @task is a platform-independent, web-based project
management suite which includes task
management, issue tracking, document
management, time tracking, and portfolio
management.
Other PM software –
eGroupWare
 eGroupWare is a free, open-source GroupWare
software intended for businesses from small to
medium enterprises. It primarily allow users to
manage contacts, appointments, projects and to-do
lists.
 It is used either via web-interface, making access
platform-independent, or by using different
supported GroupWare clients, such as Novell
Evolution, or Microsoft Outlook. It can also be used
by mobile phone or PDA via SyncML.
Other PM software – EPM Live
 EPM Live solution combines the desktop project
management tools of MS Office Project 2007 with
the online interactive workspace technology of MS
Windows SharePoint Services 3.0 and MOSS.
 As EPM Live solution is web-based, teams can
publish and share Microsoft Project schedules and
documents, identify issues and risks, manage action
items, and create dynamic reports.
Other PM software –
ProjectPartner
 In addition to timesheet recording of staff activities
and Gantt charts of project’s tasks and timelines –
features that are common to virtually all project
portfolio managers – ProjectPartner also adds
detailed financial recording and reporting.
Other PM software – VPMi
 VPMi is a suite of project portfolio management
software used by companies to gain visibility into
their project portfolio to manage schedules,
budgets, scope, alignment with strategies, balanced
scorecard, resources, and documents.
The next steps
You should now:
 read Section 2.1 of the Student Workbook
 complete the self-paced activities in Section 2.1 of
the Student Workbook before the next session.

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