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    Analyzing Data

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    MARY JUSTINE PAQUIBOT
    This document provides instructions for analyzing data in Excel by creating and modifying tables, applying intermediate and advanced conditional formatting, and using formulas to apply conditional formatting based on values in other cells. The key points covered are how to create Excel tables, apply table styles, use the Quick Analysis tools, create custom conditional formatting rules with formulas, and reference cells in formulas for conditional formatting across multiple cells or columns.

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    © All Rights Reserved
    Download as PDF, TXT or read online from Scribd

    Analyzing Data

    Uploaded by

    MARY JUSTINE PAQUIBOT
    45 views32 pages
    This document provides instructions for analyzing data in Excel by creating and modifying tables, applying intermediate and advanced conditional formatting, and using formulas to apply conditional formatting based on values in other cells. The key points covered are how to create Excel tables, apply table styles, use the Quick Analysis tools, create custom conditional formatting rules with formulas, and reference cells in formulas for conditional formatting across multiple cells or columns.

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    © © All Rights Reserved

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    This document provides instructions for analyzing data in Excel by creating and modifying tables, applying intermediate and advanced conditional formatting, and using formulas to apply conditional formatting based on values in other cells. The key points covered are how to create Excel tables, apply table styles, use the Quick Analysis tools, create custom conditional formatting rules with formulas, and reference cells in formulas for conditional formatting across multiple cells or columns.

    Copyright:

    © All Rights Reserved
    Download as PDF, TXT or read online from Scribd
    Download as pdf or txt
    45 views32 pages

    Analyzing Data

    Uploaded by

    MARY JUSTINE PAQUIBOT
    This document provides instructions for analyzing data in Excel by creating and modifying tables, applying intermediate and advanced conditional formatting, and using formulas to apply conditional formatting based on values in other cells. The key points covered are how to create Excel tables, apply table styles, use the Quick Analysis tools, create custom conditional formatting rules with formulas, and reference cells in formulas for conditional formatting across multiple cells or columns.

    Copyright:

    © All Rights Reserved
    Download as PDF, TXT or read online from Scribd
    Download as pdf or txt
    of 32

    Analyzing Data

    LESSON 3
    In this lesson, you will
    analyze data. You will:
    Create and modify
    tables.

    Agenda Apply intermediate


    conditional formatting.
    Apply advanced
    conditional formatting.
    Create and Modify Tables
    In Excel, a table is simply a
    dataset composed of contiguous
    rows and columns that Excel
    treats as a single, independent
    object. Excel tables contain
    robust functionality that enables
    you to organize, change the
    display of, and perform
    calculations on worksheet data
    quickly and easily.
    Table Components

    There is a basic set of table


    components that Excel tables can,
    but don't necessarily have to,
    contain. By default, Excel tables
    contain a header row and appear
    with banded rows. You can toggle
    the display of these and other
    components on or off to suit your
    needs and to provide access to or
    suppress various functionality.
    You can use the Create Table dialog box to
    convert simple ranges of data into tables.

    The Create
    Table Dialog Box
    You can access the Create Table dialog box by
    →
    selecting Insert Tables Table.→
    The Design contextual tab contains various
    commands and options that are specific to
    The Table working with tables. It appears when you select
    Tools Design a worksheet table, or any part of a table, and
    Contextual disappears when you select outside the table.
    The Table Tools contextual tab group contains
    Tab
    only one tab, the Design tab, which is divided
    into five command groups.
    Like cell styles, table styles are
    particular configurations of
    formatting options you can
    apply to your worksheet tables.
    Table Table styles help make your
    tables more visually appealing
    Styles and and easier to read. Table styles
    Quick can consist of font, border, and
    fill formatting, and you can
    Styles create your own customized
    table styles or select from
    among a variety of
    preconfigured table styles,
    which are known as quick styles.
    You can use the New Table Style
    dialog box to create and save
    custom table styles. From here,
    you can select which table
    The New component you wish to apply
    formatting to; access the Format
    Table Cells dialog box to configure the
    desired font, border, and fill
    Style formatting; and name and save
    your custom styles. To access the
    Dialog New Table Style dialog box, on the
    Design tab of the Table Tools
    Box contextual tab, in the Table Styles
    group, select the Table Styles
    gallery's More button, and then
    select New Table Style.
    Quick Analysis tools appear in a pop-up gallery when
    you select the Quick Analysis button. This gallery is
    divided into a series of five tabs that each display a set
    Quick Analysis
    of Quick Analysis commands related to a particular
    type of analysis. These commands are, to a degree,
    context specific, and so can change depending on the
    current selection. Pointing the cursor at the various
    commands in the Quick Analysis gallery displays a live
    preview of what applying that option would look like.
    TOPIC B
    Apply Intermediate
    Conditional Formatting
    Custom Conditional Formats
    - the option of creating completely custom conditional
    formats to suit your needs

    - Excel enable you to create specific rules you can use to


    apply conditional formatting and to tailor the display of
    conditionally formatted cells using an incredible array of
    options.

    - The cell formatting options not available for use as


    conditional formats are those on the Alignment and
    Protection tabs in the Format Cells dialog box
    The New Formatting
    Rule Dialog Box
    enables you to create fully customized conditional
    formatting rules and to customize the display of cells
    that meet the given criteria

    The New Formatting Rule dialog box is accessible by


    selecting:
    → → →
    Home Styles Conditional Formatting New Rule.
    The New Formatting Rule dialog box is divided into two
    sections: the Select a Rule Type list and the Edit the Rule
    Description section
    Select a
    Rule
    Type
    Edit the
    Rule
    Description

    displays the commands and options you will use


    to configure the parameters of whichever rule
    you select and to customize the display of cell
    formatting.
    The Conditional Formatting
    Rules Manager components, and options that
    contains a number of commands,

    Dialog Box provide you with a high level of


    control over your conditional
    formatting rules. (add, delete, edit,
    and manage conditional formatting
    rules in your workbooks)

    You can access the Conditional


    Formatting Rules Manager dialog box
    by selecting :
    → →
    Home Styles Conditional
    →
    Formatting Manage Rules.
    Conditional
    Formatting
    Rules Manager
    Dialog Box
    Element
    Rule Precedence
    The Conditional Formatting Rules Manager dialog box displays all rules applied to
    the selection in the Show formatting rules for drop-down menu in order of rule
    precedence. This is the order in which Excel evaluates and applies conditional
    formatting to the cells. Rules that appear above other rules have a higher
    precedence.

    Where there are no


    conflicts, all conditional
    formatting applied to the
    same range of cells will
    appear simultaneously.
    Where there are conflicts,
    Excel will default to
    displaying the formatting
    with a higher precedence
    TOPIC C
    Apply Advanced Conditional
    Formatting
    The Use a Formula to Determine
    Which Cells to Format Rule
    -Any of the basic, preconfigured conditional
    formatting rules, and most of the rules
    available in the New Formatting Rule dialog
    box, are well-suited to performing this task.
    But applying formatting to cells based on
    the data entered in other cells will require
    the use of formulas or functions. This
    means you'll need to select the Use a
    formula to determine which cells to format
    option in the New Formatting Rule dialog
    box when you go to define the conditional
    formatting rule
    This option is, essentially, an IF function that Excel uses to determine which cells to
    apply formatting to. Excel treats any formula or function you enter in the Format
    values where this formula is true field like the logical_test argument in a standard
    IF function.
    value_if_true argument is the application of the specified conditional formatting

    value_if_false argument is not applying the specified formatting


    EXAMPLE

    An example of highlighting the number of


    years an employee has been with the
    company if greater than 10 years

    An example of highlighting
    the sales rep's name if the
    number of years the
    employee has been with the
    company is greater than 10
    years
    Cell References and
    Conditional Formatting
    Excel provides you with several options for applying a conditional
    formatting rule to more than one cell, row, or column at a time. You can
    select the entire range to which you wish to apply the formatting before
    defining the rule, or you can use the Format Painter or the Paste Special
    options to copy and paste the formatting to other cells once you've
    already defined the rule.
    EXAMPLE

    An example of using
    Format Painter to apply
    conditional formatting

    An example of changing an
    absolute reference to a
    relative reference
    EXAMPLE

    An example of applying
    conditional formatting to
    more than one column at a
    time

    An example of using a
    mixed reference to apply
    conditional formatting.
    You must use a formula or a function to define the
    Guidelines for conditional formatting rule.

    Applying You must enter the formula or function in the Format


    values where this formula is true field in the New
    Conditional Formatting Rule dialog box.
    Formatting to The formula or function must begin with an equal sign
    Cells Based on ( = ).

    Values in Other If you are applying the rule to a single cell, you can use
    Cells either a relative or an absolute reference to the
    evaluated cell in the formula or function.

    If you are applying the rule to multiple cells in a single


    column and the rule will be evaluating the data in only a
    single cell, you must use an absolute reference to the
    evaluated cell in the formula or function.
    If you are applying the rule to multiple cells in a single
    column and the rule will be evaluating the associated data
    Guidelines for stored in multiple rows in another column, you must use a
    Applying mixed reference that locks the column for the evaluated
    cells, but that is relative for rows, in the formula or
    Conditional function.

    Formatting to If you are applying the rule to a range that includes


    multiple rows and columns and the rule will be evaluating
    Cells Based on the associated data stored in a single cell, you must use
    Values in Other an absolute reference for the evaluated cell in the formula
    or function.
    Cells
    If you are applying the rule to a range that includes
    multiple rows and columns and the rule will be evaluating
    the associated data stored in multiple rows in another
    column, you must use a mixed reference that locks the
    column for the evaluated cells, but that is relative for
    rows, in the formula or function.
    GROUP 3

    ROLAND BATUSBATUSAN
    KENTH GLYZA BILLETA
    JAELA MER CARUMBA
    TIFFANY SHANE GANTUANGCO
    MYKA LUMACAD
    MARY JUSTINE PAQUIBOT

    Thank you!
    LET US KNOW IF YOU HAVE
    QUESTIONS OR CLARIFICATIONS.

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