Food Corporation of IndiaRegional Office, Gujrat, FCI, MFPD

NO: S&C/13(32)/2021 - HG: DEESA ADHOC DATED: 27/05/2021
Phone : 079-26753032, 26751576

भारतीय खाद्य ननगम Fax : 26750037
(क्षेत्रीय कायाालय( गुजरात E-mail : [email protected]
FOOD CORPORATION OF INDIA [email protected]
REGIONAL OFFICE [GUJARAT]
Add: Near Himali Tower, Manekbaugh-Shyamal Road, Satellite, Ahmedabad-380015
// टेंडर नोटटस //
For and on behalf of the Food Corporation of India (hereinafter called the Corporation) the G e n e r a l
M a n a g e r , F o o d C o r p o r a t i o n o f I n d i a , Gujarat Region invites Online Tenders only for
appointment of H&T contractor for loading /unloading/ Handling and Transport of food grains and allied material
etc. in and around डीसा (DEESA) for a p er i od of s i x m on t h s ( fu r t h er e x t en da bl e b y t h r e e m on t h s on
d i s c r e t i on of G e n e r a l M a n a g er ( Re g i on ) a t HG : D e e s a .
1 Name of Depot for which tender invited HG:DEESA

2 Estimated value of contract Rs.50 lacs
3 Earnest Money Deposit (2 % of Contract Value) Rs. 1,00,000/-
4 Security Deposit (5 % of Contract Value) Rs. 2,50,000/-
5 Bank Guarantee @ 10 % of Contract Value (towards S.D) Rs. 5,00,000/-
6 Additional Bank Guarantee @10% of Contract Value Rs. 5,00,000/-
(towards experience)
7 Date of opening of online submission of Bid 27/05/21
8 Last Date and time of online submission 07/06/21 upto 11-00 Hrs.
9 Date and time of opening of Technical Bid 08/06/21 at 11-30 Hrs.
10 Date and time of opening of price bid of technically Will be notified.
qualified tenderers.
Essential eligibility criteria:-
1. Bids submitted through e-tender process only, will be considered for further process. The e-tender process shall be
carried out in website eprocure.gov.in, the Central Public Procurement Portal of Government of India. No
hardcopy / physical form of tender shall be accepted. No Documents shall be accepted post opening of Technical
Bid.
2. Bidders must deposit the EMD as prescribed in the tender in the Bank A/c of FCI before online submission of the
tender. The Bank A/c details of FCI are as follows. A/c Name- Food Corporation of India. State Bank of India,
Branch (01948) – Someshwar Complex Branch, Ahmedabad. A/c No- 30003336525. IFSC No – SBIN0001948. The
transaction details of remittance of EMD to FCI’s A/c should be filled at the appropriate place in the tender.
3. The experience for the purpose of qualification will be considered for single year. That single year can be any of
the immediate preceding five years. Single year has been defined at note of Clause 3 (Qualification condition for
tender) of MTF. Moreover Experience Certificate needs to be filled as prescribed in Annexure VI of MTF. The
contract period & value of work executed to be shown in the experience certificate should be clearly bifurcated
financial year wise i.e. from 1st April to 31st March & no other format will be accepted. Experience Certificate
must be obtained from concerned client on their Letter Head in the prescribed performa i.e. Annexure VI of MTF.
Additionally all experience claimed should also be supported by Work Order issued by the concerned Company.
4. For details of process of online submission of bid, conditions of qualification, viz work experience, relaxation condition
for work experience, documents to be submitted, EMD and Security deposit bidders should go through the tender terms
and conditions thoroughly. It is understood that the tenderer has gone through all the terms and conditions before
submitting his tender.
5. The copy of latest Income Tax return filed and PAN card issued should be produced.
6. The provisions of ESI should be complied by the H&T contractor as per the rules of Govt. of India. The prospective
tenderers should have ESI Code No. for Handling & Transport Contracts in notified areas."
7. As per Food Safety and Standards Act 2006, the transport operators engaged for moving food grain are
required to obtain a valid license from State Food Safety Authorities. Hence the prospective bidders are
required to obtain a valid license and submit a copy of the same along with tender documents.
8. Each and every documents/pages as well as NIT/Technical Bid/Price Bid uploaded by the bidders on CPPP
Portal must be self-attested as a proof that the documents/pages/ NIT/Technical Bid/Price Bid have been
submitted by him. All documents/pages uploaded must be legible.
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9. No Negotiations will be conducted with any of the bidder/tenderer and tenderers are requested to quote
their lowest rate at the very first instance.
10. In case of failure to comply with any of the requirements, the technical bid will be summarily rejected.
11. Tenderer resiling before expiry of the validity period of the tender shall be black listed and their EMD will be
forfeited.
12. The Price bids of only TECHNICALLY QUALIFIED tenderers shall be opened on the date, time and place of
which notice will be given to them.
13. The tender form will also be available on FCI Website fci.gov.in for the purpose of guidance to the prospective
bidders only and not for submission of hard copy.
14. The tenderers should comply with all the instructions / terms / conditions mentioned in the tender form.
15. The bidders/tenderers are required to go through the detailed tender terms and conditions, carefully before
submitting the tender online on eprocure.gov.in. It will be understood that the bidder is well aware of all the
terms and conditions before submitting the tender.
16. The tenderers should comply with all the instructions / terms / conditions mentioned in the tender form.
Tenderers are also advised to fill up all the particulars / information in the relevant column of tender form such
as volume of work performed, names of the partners, etc. Merely writing remarks such as “as per sheet /
documents enclosed” in the tender form will make the tender liable for rejection.
17. Wherever distance between depot/godown and Rail head is more than 10 KMs, double weighment is to be
carried out as per terms & conditions of FCI.
18. The contractor shall give an undertaking agreeing to abide by the Section 11 of the Carriage by Road Act, 2007 and
shall undertake to compensate the loss as per the provisions of MTF. Further, Contractor shall also submit necessary
documents of registration etc. to the Corporation.
19. The contractor has to make payment to the labour engaged by them only into bank accounts of the labours. Clause
VI(d) of MTF may please be referred in this regards.
20. The bidder has to upload the duly signed and stamped Price Bid containing SOR of H&T operations (in .pdf
format). However, the bidder has to fill his OFFERED RATES in BOQ format (in .xls format). For quoting
the rates, bidder is required to choose one of the options i.e. 1) Above SOR or 2) Below SOR or 3) At par
with SOR and quote his rates & fill the cell provided to you in BOQ format (in .xls format) accordingly and
leave the remaining options blank. NOTE: Multiple entries i.e. filling entry in ABOVE and BELOW and AT
PAR of SOR will lead to disqualification of bid.
21. All the bidders are required to clearly furnish whether Proprietor/ one or more Partners/ Directors of
his/their firm/ Company has relationship/has no relationship (tick whichever is applicable) with the
employee of Food Corporation of India in “Tender Submission Undertaking”.
22. The General Manager (Gujarat) reserves all the rights to accept or reject any or all tenders without assigning
any reason.
23. The Value of work to be carried out in this contract will be limited to Rs. 50 Lacs being limited tender enquiry.
महा प्रबंधक (क्षेत्र)

NO: S&C/13(32)/2021 - HG: DEESA ADHOC दिनांक: 27/05/2021
सहायक महा प्रबंधक (संनििा)

कृ ते महा प्रबंधक (क्षेत्र)
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भाग- A
टेकननकल नबड
3
THE FOOD CORPORATION OF INDIA; REGIONAL OFFICE, AHMEDABAD

INVITATION TO TENDER AND INSTRUCTIONS TO TENDERERS FOR APPOINTMENT OF
LOADING/UNLOADING/HANDLING AND TRANSPORT CONTRACTOR AT FOOD
CORPORATION DEPOTS/GODOWNS/RAILHEADS ETC.
AT HG: DEESA
A. Last date for on line submission of tender up to 11-00 Hrs. On 07/06/21
B. Tender to be opened on line at 11-30 Hrs. on 08/06/21
IMPORTANT NOTE:
1) Tender documents may be downloaded from Central Public Procurement Portal
https://eprocure.gov.in/eprocure/app. Aspiring Bidders/ Suppliers who have not enrolled /
registered in e-procurement should enroll / register before participating through the website
https://eprocure.gov.in/eprocure/app. The portal enrollment is free of cost. Bidders are advised
to go through instructions provided at Annexure-A regarding 'Instructions for online Bid
Submission'.
2) Tenderers can access tender documents on the website, fill them with all relevant
information and submit the completed tender document into electronic tender on the
website https://eprocure.gov.in/eprocure/app.
3) Tenders and supporting documents should be uploaded through e-procurement portal. Hard
copy of the tender documents will not be accepted.
NOTE:
If the date fixed for opening of tenders is subsequently declared a holiday, the tenders will
be opened on the next working day following the holiday but there will be no change in the
time for opening as indicated above.
C Tender t o remain open for acceptance up to and 23/07/21

.
NOTE:
1. The General Manager, Food Corporation of India, Ah meda ba d may at his discretion,
extend this day by 30 (Thirty) days and such extension shall be binding on the
tenderers.
2. If the date upto which the tender is open for acceptance is declared to be a
closed holiday/Sunday, the tender shall be deemed to remain open for acceptance till
the next following working day.
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Invitation to Tender
FROM:
The General Manager,
Food Corporation of India
Regional Office,
Ahmedabad-15
To
Dear Sir(s),
For and on behalf of the Food Corporation of India (hereinafter called the Corporation)
the General Manager, Food Corporation of India, Gujarat Region invites Tenders online, under
two bid system at Central Public Procurement Portal (URL:https://eprocure.gov.in/eprocure/app)
for appointment of contractor for loading/unloading/handling and transport of food grains and
allied material etc.; in and around DEESA for a period of s i x mo n t hs ( f ur t h er ex t e n da b l e b y
t hr ee mo n t hs o n di s c r e t i o n of G e ne r a l M a nager ( R eg i o n) a t H G : D ees a w. e. f. J une - 2 0 2 1
or such later date as may be decided.
Signature of General Manager (R)
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GENERAL INFORMATION TO TENDERERS
1. Place of Operation:
The words in and around DEESA shall mean and include the area comprised within a radius of 20
kilometer(s) from the Municipal Office/Railway Goodshed/Siding/Food Storage Point(s). The Food
Storage Points consist of the following group of godowns:
Existing Godowns
(I) Godowns served by Railway siding Estimated storage capacity
(M.tonnes)
a) ……………… comprising
sheds/godowns
(or any future godowns/sheds
constructed/added) normally served
from Railway Siding
b) comprising
sheds/godowns
(or any future godown/Sheds
constructed/added) normally served from
Railway Siding.
c) . comprising
sheds/godowns
(or any future godowns/ sheds
constructed/added)
Normally served from .
Railway Siding.
Total: -----------------------------
(II) Godowns situated at a considerable

Distance from the Railway siding
In the same premises requiring the
use of trucks for carrying bags
a) .Comprising ---------- sheds/godowns

(or any future sheds/godowns constructed/added)
from .Railway siding
requiring use of trucks for carrying bags
b) -----------Comprising
----------------sheds/godowns (or any
future sheds/godowns
constructed/added)requiring use of trucks
for carrying bags
from .. Railway siding
c) ..Comprising
..sheds/godowns
(or any future sheds/godowns
constructed/added)requiring use of
trucks for carrying bags from . ------------------------------------
Railway Siding Total: ------------------------------------
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(III) Godowns served by Railway

Station/Goods Shed.
a) HG:DEESA..Comprising
Sheds/godowns
(or any future sheds/godowns 17780 MTs
. constructed /added/normally) served from
RH DEESA Railway station
b) Comprising-----------.sheds/godowns
constructed/added)normally served from . .
Railway Station.
c) ..Comprising ------------sheds/godowns
constructed/added)normally served from
Railway Stations ------------------------------------
Etc. etc. Total: 17780 MTs
Grand total Items 1,2 and 3 above ----------------------------------
Godowns expected to be constructed/acquired during the proposed contract period:
(I) .. Comprising .
sheds/godowns
constructed/added) normally served from-
----------Railway Siding.
(II) Comprising
..sheds/godowns .
constructed/added)requiring use of Trucks
for carrying bags from ------------Railway Siding.
(III) ..Comprising
.
..sheds/godowns
constructed/added)normally served from
---------------Railway Station.
NOTE: Not with standing the number and storage capacity of the existing godowns and those expected to
be constructed/acquired during the contract period the description of which is given in the tender,
the Corporation may, during the currency of the contract, take over/acquire/construct more godowns for
storage as and when necessary. Alternatively, it may also be necessary for the Corporation to give up or
release one or more godowns out of those, the description of which is given in these documents or out of
those, which are constructed/acquired later during the pendency of the contract. In such an event the
contract shall not be rendered invalid and the contractor shall be bound to perform all the services/duties
and execute all the works as per terms and conditions and rates of the contract and they shall not
be entitled to make any claim whatsoever against the Corporation for compensation/revision of rates or
otherwise due to increase/decrease in the number of godowns or the storage capacity of the godowns.
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1. Weight of the stocks may be required to be physically verified.

2. Non-standard bags on receipt will be weighed cent percent while standard bags may be
weighed on 10 per cent.
3. Non-standard bags may be required to be standardized in the godowns.
4. The particulars given above are intended merely to help the tenderers to form their own idea of
the approximate quantum of work involved in this contract. The tenderers must acquaint
themselves fully with the size and location of godowns vis-à-vis loading/unloading points. They are
warned not to rely on the particulars given in the notes above. No guarantee is given that all the
items of work shown above will be required to be performed. The successful tenderers shall be
bound to execute all works as required under the terms of contract and shall not be entitled to make
any claim whatsoever against the Corporation for compensation, revision of rates or otherwise on
the basis of particulars referred to above.
2 A. Object of the Contract:

The contractor shall render all or any of the services given in Tender document as and when
necessary as directed from time to time by the General Manager or an officer acting on his
behalf together with such additional, ancillary and incidental, duties, services and operations as may
be instructed by the General Manager or an officer acting on his behalf and as are not inconsistent
with terms and conditions of this contract.
B. Brief description of work:

(I) Unloading/Loading of food grains bags from /into railway wagons, trucks, container etc. ,
stacking the food grains in bags, bagging, weighment, standardization, cleaning of food
grains, etc., and transporting of food grains from Railway Good shed/Siding to Corporation
Godowns or vice/versa or transporting them from any place to any other place in & around
DEESA .(elaborate description of service given in CL.XIX of Annexure terms & conditions).
(II) The tenderers must get themselves fully acquainted with the size and location of godowns vis- a- vis
loading/unloading points before submission of tender and rates quoted by them for loading into/
unloading from trucks/wagons/container shall be deemed to have been done after such
acquaintance. Once a tender is submitted by a party, he shall be deemed to have fully acquainted
himself with the size and location of godowns vis- a- vis loading/unloading points and he shall not be
entitled to any compensation arising out of any discrepancy in the size and location of
godowns/group of godowns found later on, or on the ground that the workers employed by
him are demanding higher rates of wages or lead involved in certain operation(s) is more or the bags
to be handled are heavier.
The services required to be performed under the contract have been categorized in two parts, viz.
Part I Receipts/Dispatch Deliveries and Part II other services. Based on the local market trend and
other relevant factors, the Corporation have prescribed rates for each of the service d described
in each Part which are shown in the PRICE BID (Schedule of Rates) for services annexed to the form
of Tender. Tenderers are required to quote for a l l t h e services covered by the two parts
detailed in CL. XIX of the Annexure containing the terms and conditions in the tender form
annexed as PRICE BID and to indicate if they offer to work on the basis of the rates shown in the
schedule of rates for services or offer a uniform percentage of reduction or enhancement, as the
case may be, in the rates mentioned in the said Schedule of Rates.
In case of the rates are quoted in a manner other than mentioned above, the tenders are liable to be
ignored. The Tenderers should not incorporate any condition in the tenders as conditional tenders
will be summarily rejected.
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C. Volume of work : No definite volume of work to be performed can be guaranteed during

the currency of the contract. However, s o me items of general information are given in Annexure I to
the tender. The particulars given in the Annexure are intended merely to give the tenderers an
idea of the approximate quantum of work, so as to help in making their own assessment for quoting
the rate in accordance with the conditions of the contract. It should be clearly understood d that
no guarantee is given that all the items of work as shown in the annexure to tender will be required
to be performed.
The contract, if any, which may arise from this tender shall be governed by the terms and
conditions of contract as contained in the invitation/general information to the tenderer and as given
in the annexure and appendices to this tender.
3. Qualification conditions for Tender:
(I) Tenderer should have experience of Rake Handling and/or Transportation (Transportation shall
be related to Rake Movement only) duly obtained from Manufacturer/PSU/Govt. Dept./Public Ltd.
Company/Private Limited Company dealing in the field of Fertilizer, Food grains, Cement, Sugar,
Coarse grains or any other commodity . Tenderer should have executed i n a ny of the immediate
preceding five years the work of value:
(a) At least 25% of the estimated value of the contract to be awarded, in one single contract:
OR
(b) 50% of the estimated value of the contract to be awarded, in different contracts.
In case of partnership, only the experience of the Firm will be reckoned and for the purpose the
experience of the Individual Partners will not be counted.
(II) Experience details in the proforma prescribed at Appendix VI s h a l l be f u r n i s h e d b y

t e n de r e r . T he i nf or ma t i on f ur ni s he d i n A p pe n di x – V I s ha l l b e s u p por t e d b y
experience certificate issued by cli ent(s) on t heir letter head .
(III) Where the estimated contract value of Handling & Transport Contract is less than Rupees Seven
Crores and Fifty Lakhs, Tenderer without the requisite experience as mentioned above may also
participate subject to providing an undertaking that an additional Performance Guarantee in
the form of Bank Guarantee of 10% of the contract value issued by ‘Scheduled Commercial Bank’
notified by RBI (excluding all Urban/Rural/State Co-operative Banks and Gramin Banks), will be given if
selected. The format of the Bank Guarantee to be provided in such cases is at Appendix-V of
Annexure-I.
(IV) If the Tenderer is a partnership firm, there shall not be any re-constitution of the partnership
without the prior written consent of the Corporation till the satisfactory completion of the contract.
Note: The year for the purpose of e xpe r ie nce will b e taken as Financial Year (1 st April to 31st
March) excluding the financial year in which tender enquiry is floated.
4. Disqualification Conditions.
(I) Tenderers who have been blacklisted or otherwise debarred by FCI or any department of Central or
State Government or any other Public Sector Undertaking will be ineligible during the period of such
blacklisting or for a period of 3 (three) years from the date of blacklisting/debarment,
whichever is earlier.
(II) Any Tenderer whose contract with the Food Corporation of India, or any department of Central or
State Government or any other Public Sector Undertaking has been terminated before the expiry of
the contract period at any point of time during last three years, will be ineligible.
(III) Tenderer whose Earnest Money Deposit and/or Security Deposit has been forfeited by Food
Corporation of India or any department of Central or State Government or any other Public Sector
Undertaking, during the last three years, will be ineligible.
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(IV) If the proprietor /any of the partners of the Tenderer firm/any of the Director of the Tenderer
company have been, at any time, convicted by a court of an offence and sentenced to imprisonment
for a period of three years or more, such Tenderer will be ineligible.
(V) While considering ineligibility arising out of any of the above clauses, incurring of any such
disqualification in any capacity whatsoever (even as a proprietor, partner in another firm, or as
director of a company etc.) will render the Tenderer disqualified.
(VI) A Hindu Undivided Family (either as a proprietor or partner of a firm) shall not be entitled to apply
for tender. Any tender submitted in the capacity of Hindu Undivided Family ( either as a proprietor
or partner of a firm) shall be summarily rejected.
5. Instructions for submitting Tender
The instructions to be followed for submitting the tender are set out below:
(a) The Tenderer must fill up and sign the forwarding letter in the format given in Appendix-I and also furnish full,
precise and accurate details in respect of information asked for in Appendix-II attached to the form of tender. The
filled and signed Appendices I and II are to be scanned and uploaded at the space/packet provided in the e-
Procurement system. Detailed instructions to bidders are available at Annex.-A of MTF. Bidders are requested to
read the instructions contained therein carefully & meticulously for submission of bids through e-procure portal.
(b) Signing of Tender
(i) The authorized signatory shall possess Digital Signature Card (DSC) for submission of tender
documents and MTF. The DSC holder/authorized signatory signing the tender shall state in what capacity
he is, signing the tender, e.g., as sole proprietor of the firm, or as a Secretary/Manager/Director etc., of a
Limited Company. In case of Partnership firm, the names of all partners should be disclosed and the tender
shall be signed by all the partners or by their duly constituted attorney, having authority to bind all the
partners in all matters pertaining to the contract. The original or an attested copy, of the registered
partnership deed should be scanned and uploaded along with the tender. In case of limited company, the
names of all the Directors shall be mentioned, and a copy of the Resolution passed by the Company
authorizing the person signing the tender to do so on behalf of the company shall be scanned and uploaded
along with a copy of the Memorandum and Articles of Association of the Company.
(ii)The Digital Signature Card (DSC) holder signing the tender, or any documents forming part of the
tender, on behalf on another, or on behalf of a firm shall be responsible to produce a proper Power of
Attorney duly executed in his favour, stating that he has authority to bind such other person, or the
firm, as the case may be, in all matter, pertaining to the contract. If the Digital Signature Card (DSC)
holder so signing the tender fails to produce the said Power of Attorney his tender shall be summarily
rejected without prejudice to any other right of the Corporation under the law. The hard copy of
Power of Attorney will be submitted by the successful tenderer at the time of awarding of the
contract.
(iii) The Power of Attorney should be signed by all the partners in the case of a partnership concern, by
the proprietor in the case of proprietary concern, and by the person who by his signature can bind the
company in the case of a limited company. The Power of Attorney duly signed should be scanned &
uploaded.
6. Earnest Money
(i)Each tender must be accompanied by an Earnest Money @ 2% value of contract amounting
Rs.1,00,000/-(Rupees One Lac only) which must be submitted electronically through
NEFT/RTGS/BHIM App/other electronic means by the tenderers for which concerned FCI, RO will
provide its Bank account no. & concerned Branch of the bank where the account is held. In case of
NEFT/RTGS/other electronic means the tenderer has to indicate transaction no. (UTR No.) of such
payments appropriately in the Bid. The Tenderer shall be permitted to bid on the express condition that in
case he resiles, or modifies his offer, or terms & conditions thereof, after submitting his tender, for any
reason whatsoever during the tender process, or any of the information furnished by him/her is found to be
incorrect or false, the Earnest Money Deposited by him shall stand forfeited, without prejudice to any
other rights and remedies of the Corporation under the Contract and Law, and the Tenderer will be liable
for any loss suffered by the Corporation on account of its withdrawal/modification etc. besides forfeiture of
EMD. He will also be debarred from participating in any other Tender Enquiry with FCI for a period of
three years.
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(ii)The Earnest Money will be returned to all unsuccessful tenderers with in a period of 15 days
from the date of disqualification in the case of all Tenderers whose Technical Bids are
disqualified, and within a period of 30 days from the date of issue of the acceptance letter in
the case of all other Tenderers and to a successful Tenderer, after he has furnished the
Security Deposit, if he does not desire the same to be adjusted towards the Security
Deposit. No interest shall be payable on Earnest Money, in any case.
(iii) MSEs registered with the prescribed agencies are exempted from payment of EMD and cost of tender and
should enclose the proof of their being registered with agencies mentioned in the tender document. Their registration
should be valid as on last date of submission of tender and they should also mention the terminal validity of their
Registration, failing which their offer shall not be considered for benefits detailed in MSE Notification of Govt. of
India dated 23.3.2012 or any other notification issued thereafter.
(iv) The startups are exempted from the payment of Earnest Money Deposit (EMD) on submission of proof of their
being registered with the agencies prescribed by Govt. of India.
7. Security Deposit
(i) The successful Tenderer shall furnish, within fifteen working days of acceptance of his tender, a
Security Deposit for the due performance of his obligations under the contract. The
S e c u r i t y Deposit shall consist of;
(a) A sum equivalent to 5% of the value of the Contract submitted electronically
through NEFT/RTGS/other electronic means in favour of the General Manager, Food
Corporation of India The contractor at his option may deposit 50 (fifty) percent of this
amount within fifteen working days of acceptance of his tender while the balance 50
(fifty) percent may be paid by the contractor by deductions at the rate of 10 (ten)per
cent from the admitted bills. The Security Deposit shall not earn any interest.
(b) Another sum equivalent to 10% of the value of contract, in the form of an
irrevocable and unconditional Bank Guarantee issued by ‘Scheduled Commercial Bank’ notified by
RBI (excluding all Urban/Rural/State Co-operative Banks and Gramin Banks), in the format
prescribed in Appendix-IV which shall be enforceable till six months after the expiry of the
contract period.
(c) If applicable, an additional sum equivalent to 10% of the value of the
contract( in addition to a & b above), in terms of an undertaking provided by the
tenderer for relaxation of eligibility conditions, in the form of an irrevocable and
unconditional Bank Guarantee issued by ‘Scheduled Commercial Bank’ notified by RBI (excluding all
Urban/Rural/State Co-operative Banks and Gramin Banks), in the format prescribed in
Appendix-V which shall be enforceable till six months after the expiry of the contract
period.
(ii) In case of failure of tenderer to deposit the Bank Guarantee as stipulated in clause 7(i)(b) & (c)
within 15 working days of acceptance of his tender, further extension of 15 working days can be given
subject to levy of penalty @1% of the whole amount of the Security Deposit and another 15 working days
with levy of penalty @2% on the whole amount of the Security Deposited by GM(R).
Note: The penalty in second extension of 15 working days will be 2% in addition to the first penalty of 1%
on the whole amount of the security deposit.
(iii) The Security Deposit furnished by the Tenderer will be subject to the terms and conditions given
in the Tender and the Corporation will not be liable for payment of any interest on the Security
Deposit.
(iv) In the event of the Tenderer s failure, after the communication of acceptance of the tender
by the Corporation, to furnish the requisite Security Deposit under clause 7(i)(a) by the due date or
requisite Security Deposit in the form of Bank Guarantee under 7(i)(b) & 7(i)(c) including extension
period (applicable to submission of BG only), his Contract shall be summarily terminated besides
forfeiture of the Earnest Money and the Corporation shall proceed for appointment of another
contractor. Any losses or damages arising out of and incurred by the Corporation by such
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conduct of the contractor will be recovered from the contractor, without prejudice to any
other rights and remedies of the Corporation under the Contract and Law. The contractor will
also be debarred from participating in any future tenders of the Corporation for a period of
three years . After the completion of prescribed period of three years, the party may be
allowed to participate in the future tenders of FCI provided all the recoveries/ dues have been
effected by the Corporation and there is no dispute pending with the contractor/party.
(v) If the successful tenderer had previously held any contract and furnished security deposit, the
same shall not be adjusted against this tender and a fresh security deposit will be required to be
furnished.
(VI) (a)The BG issuing Bank shall send cover for BG issued through SFMS platform to the
FCI banker, i.e. ICICI bank Ltd., 9 Phelps building, C.P., New Delhi. IFSC code
ICIC0000007 as per the details below:
(i) MT760 COV for issuance of bank guarantee.
(ii) MT757 COV for amendment of bank guarantee.
(iii) Issuing bank shall mention FCI beneficiary office code in field 7037 of
MT760COV/MT767COV.
(iv) FCI beneficiary code will be “FCIWB11”
(b) The bidder shall submit the copy of SFMS message as sent by the issuing bank
branch along with the original Bank Guarantee.
(c) BG submitted without these details shall not be accepted.
8. Submission of Tender
(a) The t ender shall be submitted in two parts, viz., technical bid and Price bid.
(b) All supporting documents except tender document have to be scanned and uploaded in
Technical Bid. Price Bid as per Appendix VII provided in Part-B, has to be scanned,
encrypted and uploaded at the requisite places in the e-Procurement system.
(c) The envelope/packet in online containing the Technical Bid shall include the following:
offline(i)All the Annexures & Appendices of MTF duly signed on each page by the Tenderer should
be scanned and uploaded in e-Procurement portal.
(ii)Earnest Money Deposit details along with receipt if any.
(iii)List of Scanned copy of documents attached as per the format in Appendix II, duly signed by
the Tenderer.
* The tenderer shall quote one uniform percentage below or above the schedule of rates as per
Appendix VII (Price Bid). No separate rates shall be quoted for Handling and Transportation
works.
(d) Tender which do not comply with these instructions shall be summarily rejected.
(e) Tenders should be uploaded / submitted through e-procurement at
https://eprocure.gov.in/eprocure/app. Manual bids/Hard copy of the tender documents will not be
accepted. However the successful tenderer will have to submit the original hard copy of MTF
duly signed on each page of MTF alongwith annexures/appendices duly attested on or before
the date & time stipulated by FCI, failing which the EMD furnished by the Bidder is liable to be
forfeited and further that the award of contract through the letter of acceptance will be issued to
the successful tenderer only after he fulfills this requirement.
(f) The supporting documents shall be scanned and uploaded by Tenderer clearly, neatly and accurately
in readable format. Any alteration, erasures or overwriting on the supporting documents should be
duly initiated by the authorized signatory.
(g) Tenders not accompanied by all the Schedules/Annexures intact and duly filled in and signed may be
ignored.
(h)It should be clearly understood by the Tenderer that no opportunity shall be given to them to alter,
modify or with-draw any offer at any stage after submission of the tender.
(i)Any attempt by tenderer to change the format of any of the supporting documents of the MTF while
uploading or any attempt to tinker with the software of the portal will render his tender liable
for cancellation and his subsequent blacklisting.
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9. Opening of tenders
The Technical Bid will be opened first, in the Office/Offices of the Food Corporation of India,
Ahmedabad at the fixed time and the date indicated in the NIT. The Tenderer will be at liberty
to be present either in person or through an authorized representative at the time of opening of the
Technical Bid with the Bid Acknowledgement Receipt or they can view the bid opening event online at their
remote end. Price Bids of only those tenderers shall be opened whose technical bids qualify, at a
time and place of which notice will be given. The Tenderer technically qualified will be at liberty to
be present either in person or through an authorized representative at the time of opening of the
Price Bids with the Bid Acknowledgement Receipt or they can view the bid opening event
online at their remote end.
10. Corrupt practices

Any bribe, commission, or advantage offered or promised by or on behalf of the Tenderer to any
officer or official of the Corporation shall (in addition to any criminal liability which the Tenderer may
incur) debar his tender/bid from being considered. Canvassing on the part of, or on behalf of, the
Tenderer will also make his tender liable to rejection.
11. Food Corporation of India reserves the right to reject any or all the tenders without assigning any
reason and does not bind itself to accept the lowest or any tender. The successful Tenderer will be
intimated of the acceptance of his tender by a letter/telegram/fax/email.
12. In case of any clear indication of cartelization, the corporation shall reject the tender(s), and forfeit the EMD.
13. If the information given by the Tenderer/ party in the Tender Document and its Annexures &
Appendices is found to be false/incorrect or has violated/breached any of the terms & conditions of the
contract, at any stage, Food Corporation of India shall have the right to disqualify/ summarily
terminate the contract, forfeit EMD/SD/BG, make good any other losses caused to the corporation
and blacklist the party for three years without prejudice to any other rights that the
Corporation may have under the Contract and law.
14. ‘Terms for Micro & Small Enterprises’
(I) Tender document cost will not be charged from Micro & Small enterprises
(MSEs).
(II) MSEs registered with the agencies for the item/s tendered will be exempted from
payment of Earnest Money Deposit (EMD).
(III) MSEs who are interested in availing themselves of these benefits and preferential
treatment, will enclose with their offer, the proof of their being registered for goods
produced and services rendered with any of the agencies mentioned in the notification of
Ministry of MSME indicated below along with the bid.
(i) District Industries Centers
(ii) Khadi and Village Industries Commission
(iii) Khadi and Village Industries Board
(iv) Coir Board
(v) National Small Industries Corporation
(vi) Directorate of Handicraft and Handloom
(vii)Any other body specified by Ministry of MSME
(IV) The MSEs must also indicate the terminal validity date of their registration which
should be valid as on last date of submission of tender. MSEs seeking exemption and
benefits should enclose a attested/self-certified copy of valid registration certificate,
giving details such as validity, stores/services etc. failing which they run the risk of their
bid being passed over as ineligible for the benefits applicable to MSEs.
(V) The benefits as stated above to MSE, shall be available for goods/services
produced and provided by MSMEs for which they are registered.
(VI) In case the MSE does not fulfill the criteria at Sr.No.III, IV and V above, such
offers will not be considered for benefits detailed in MSE notification of Government of
India dated 23.03.12 and any other notification issued thereafter.
(a) Bidder must upload scanned copies of above referred documents in support
of their eligibility of bid. In the event of any document found fabricated/ forged/
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tampered/altered/manipulated during verification, the Tenderer will be liable for

any loss suffered by the corporation and he/they himself/themselves would
disqualify for future participation in the tenders of Food Corporation of India
works for the next 03 (three) years.
(b) The tenders are to be submitted in two parts, Part-I containing Technical
Specifications and Part-II containing financial offer (Part-I & Part-II) i.e. Technical
Bid and Price bid through e-tender process only.”
(VII) If after award of contract, MSME resiles to accept the offer then Corporation
alongwith taking other actions allowed under different clauses, will take-up with
MSME Authorities for cancellation of their License.
15. Declaration of near relative
If the BIDDER or any employee of the BIDDER or any person acting on behalf of the BIDDER,
either directly or indirectly, is a relative of any of the officers of the CORPORAITON, or
alternatively, if any relative of an officer of the CORPORATION has financial interest/ stake in the
BIDDER’s firm, the same shall be disclosed by the BIDDER at the time of filling of tender.
The term ‘relative’ for this purpose would be as defined in Section 6 of the Companies Act 1956.
16. ”The provisions of Public Procurement (Preference to Make in India), order 2017
(dated 15.06.2017) read with subsequent amendments from time to time including
amendments dated 04.06.2020 and 16.09.2020 and the provisions of Rule 144 (xi) of the
General Financial Rules (GFRs) 2017, as amended from time to time, shall be read as a part
of the present tender to the extent applicable thereto. The said Order/Rule contains detailed
provisions relating to policy of Govt of India to encourage ‘Make in India’ and promote
manufacturing and production of goods and services in India with a view to enhancing
income and employment in India. The said policy provides for giving purchase preferen ce to
the local suppliers in the procurements by the Govt subject to certain terms and conditions as
laid down therein.”
General Manager (Region)

Food Corporation of India
14
Annexure - I
TERMS AND CONDITIONS GOVERNING CONTRACTS FOR TRANSPORT,

UNLOADING/LOADING/HANDLING OF FOODGRAINS ETC., AT FOOD
CORPORATION DEPOTS/GODOWNS/RAILHEADS ETC.
I. Definitions:-
(i)
instructions to Tenderer, the Tender, its Annexures, Appendices, Acceptance of tender and such
general and special conditions as may be added to it.
(ii)
the contract has been placed including their heirs, executors, administrators and successors and the
permitted assignees as the case may be.
(iii) Manager
for and on behalf of the Food Corporation of India.
(iv)
Food Corporation of India established under the Food Corporations Act, 1964, and will include its
Managing Director/Secretary, and its successor(s).
v)
whose administrative jurisdiction, Depots/Rail heads to which the contract relates fall. The
term "General Manager" shall also include the Area Manager and every other officer authorized
for the time being to execute contracts on behalf of the Food Corporation of India.
(vi) and include the Food Corporation Depots/ Godowns/Silos

belonging to or in occupation of the Corporation at any time and shall also mean and include open
platform/plinth built or constructed for storage of Food grains inside or outside the owned/hired
depot/silos premises.
(vii) include any item of food grains & its products, Coarse
grains, Fertilizers, Sugar and ground nut etc.
(viii)
scheduled of services as elaborated in Clause XIX herein including such auxiliary, additional and
incidental duties, services and operations or as may be indicated by the General Manager or an
officer acting on his behalf.
(ix)
Lorries etc.,and shall exclude animal drawn vehicles.
II. Parties to the Contract:
(a) The Parties to the contract are the contractor and the Food Corporation of India,
represented by the General Manager (Region) and /or any other person authorized
and acting on his behalf.
(b) The person signing the tender or any other documents forming part of the tender on behalf
of any other person or a firm shall be deemed to warrant that he has authority to bind such
other person or the firm as the case may be in all matters pertaining to the contract. If at
of India may, without prejudice to other civil/criminal remedies, terminate the Contract and
hold the signatory liable for all costs and damages.
(c) Notice or any other action to be taken on behalf of the Food Corporation of India may be
given/taken by the General Manager or any officer so authorized and acting on his
behalf.
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III. Constitution of Contractor:
(a) Contractor/s shall, in the tender, indicate whether he/ they is/are a Sole Proprietary Concern, or
Registered Partnership Firm, or a Private Limited Company, or a Public Limited Company
incorporated in India. The composition of the partnership, or names of Directors of
Company, as applicable, shall be indicated. The Contractor shall also nominate a person for
the active management and control of the work relating to the Contract during the tenure of
the Contract. The person so nominated shall be deemed to have full authority from the
Contractor in respect of the Contract and his acts shall be binding on the Contractor.
(b) If the Tenderer is a partnership firm, there shall not be any re-constitution of the
partnership without the prior written consent of the Corporation till the satisfactory
completion of the Contract, failing which the Contract shall be forthwith liable for termination
treating it as breach of Contract by the Contractor with consequences flowing there from.
(c) The Contractor shall notify to the Corporation the death/resignation of any of their
partners/directors immediately on the occurrence of such an event. On receipt of such
notice, the Corporation shall have the right to terminate the Contract.
IV. Subletting
The Contractor shall not sublet, transfer, or assign the Contract, or any part thereof.
V. Relationship with third parties:
All transactions between the contractor and third parties shall be carried out as
between two principals without reference to the Corporation in any event. The
contractor shall also undertake to make the third parties fully aware of the position
aforesaid.
VI. Liability for Personnel:
(a) All persons employed by the contractor shall be engaged by him as his own
employees/workers in all respects and all rights and liabilities under the Indian Factories
Act, or the Employees Compensation Act and Employees Provident Fund & Misc.
Provisions Act, or any other similar applicable enactments in respect of all such
personnel shall exclusively be that of the contractor. The contractor shall be bound to
indemnify the Corporation against all the claims whatsoever in respect of his personnel under
the Employees Compensation Act, 1923 or any statutory modification thereof or
otherwise for or in respect of any damage or compensation payable in consequence of
any accident or injury sustained by any workmen en or other person whether in
employment of the Contractor or not.
(b) (i) The contractor shall be liable for making contributions in accordance with the
provisions of the Employees Provident Funds & Misc. Provisions Act , 1952, and the scheme
framed there-under in respect of the labour employed by him. The contractor shall recover
the amount payable by such employees and pay to the Corporation i.e. the Principal
employer under the said Act, the amount of members' contribution together with an
equal amount of his contribution. If, on account of the default of the contractor in
making/depositing such payments or for any other reason, the Corporation makes such
contributions on behalf of the contractor, the FCI shall be entitled to set off against
the amount due to the contractor, the contributions made by it on account of his default in
making payments or otherwise in respect of the labour employed by the Contractor.
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(ii) The Contractor shall maintain and submit following Records & Returns prescribed
under the EPF Act 1952 and the Scheme framed thereunder to the Authority designated
under the said Act and to the General Manager, Food Corporation of India or any officer
acting on his behalf :-
Form -2 Nomination & Declaration Forms to be submitted for new entrants.
Form 3 The Contribution Card for the currency period Annually.
Form 3A Contribution Card for the currency period from 1 st April to 31st March
Annually.
Form 4 Contribution Card for Employees other than monthly paid Employees
Annually.
Form 5 Return of Employees qualifying for the Membership.
Form 5A Return of Ownership to be sent to the Regional Commissioner.
Form 6 Return of the Contribution Card and Annual Statement of Contribution.
Form -6A Consolidated Annual Contribution Statement.
Form 10 Form of Maintenance of Accounts.
Form 11 Balance Sheets
Form 12A Statement of Contribution Monthly.
(iii) The Contractor shall, within 7 days of the close of every month, submit to the
Principal Employer (Corporation), a Statement showing the recoveries of Contribution in
respect of Employees employed by or through him and shall have to furnish to him such
information as the Principal Employer (Corporation) is required to furnish under the
provisions of Employees Provident Fund Scheme 1952 to the Commissioner.
(iv) The Contractor shall maintain Inspection Note Book in the form as may be specified
by the Commissioner, for an Inspector to record his observations on his visit. The
Contractor shall also make available the same when asked for inspection to the Officers of
the Regional Provident Fund Commissioner and to the General Manager, Food Corporation of
India or Officer authorized by him or acting on his behalf.
(c) If the Contractor fails to submit the prescribed Returns, Records and other documents to the
designated authority under the EPF & MP act,1952 and Scheme framed thereunder and also to
General Manager, Food Corporation of India or an Officer acting on his behalf, FCI will
be at liberty to withhold the pending bills, Security Deposit etc., and or any other r
payments due to the Contractor.
(d) In complying with the said enactments or any statutory modifications thereof, the
contractor shall also comply with or cause to be complied with the labour regulations,
enactments a n d i n s t r u c t i o n s made by the State Govt./Central Govt. from time to
time in regard to payment of wages to the workers, wage period, deduction from
wages, recovery of wages not paid and deductions unauthorizedly made, maintenance
of wage book and wage slip, publication of the scale of wages, mode of payment of
wages and other terms of employment, inspection and submission of periodical returns and all
other matters of like nature.
Contractor is advised to comply with the instruction issued by Government of India,
Ministry of Labour and Employment, Chief Labour Commissioner etc. from time to
time regarding mode of payment of wages to workers. (Present instructions
No.14(87)/2016-Coord dated 25/11/2016 in this regard is at Appendix:III(d)).
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(e) Notwithstanding the fact whether the said legislations, enactments or any statutory
modifications thereof, are applicable or not to the employees/workers employed by
the contractor he shall comply with the following:-
i Payment of Wages to Workers:-
The contractor shall pay not less than minimum wages to the workers
engaged by them on either time rate basis or piece rate basis on the work. Minimum wages
both for the time rate and for the piece rate work shall mean the rate(s )" notified
by Appropriate Authority from time to time during the currency of contract period. Where
such wages have not been so notified by the appropriate authority, the wages
prescribed by the General Manager (R), as minimum wage shall be made applicable. The
contractor shall maintain following records and registers as per Minimum Wages
Act,1948 & Central Rules made thereunder:
Form I Register of fines.
Form II Register of deduction for damage or loss caused to employer by

the neglect or default of the employed person.
Form III Annual return.
Form IV O.T. Register for workers
Form V Muster Roll
Form IX A Abstract of the Act & Rules to be displayed on Notice Board. Form
XI Wage slips should be issued to the Contract Labour in a day prior

to disbursement of wages.
The proforma of Wage book , Wage Slip , Register of unpaid wages and Register of
Fines and Deductions giving the particulars as indicated in Appendix III.
The minimum wages prescribed for the time being for piece rate and time rate workers are as
indicated below:
1. Time rated worker

2. Piece Rated Workers
Provided that equal wages to women labour at par with men shall be paid for similar nature of
work.
ii Weekly off:-
The contractor shall allow or cause to be allowed to the workers directly or indirectly
employed in the work one day s rest for six days continuous work and pay wages at the same rate as
for duty.
Aforesaid wage benefits at Clause VI(e) (i) to(ii) shall be deemed to be a part of this
contract and any contravention thereof shall be deemed to be a breach of this contract. The
General Manager shall have the right to deduct any sum due to the contractor required for
making good the loss suffered by a worker or workers by reasons of non -fulfillment of the
condition of the contract for the benefit of workers, non -payment of wages, or of deduction
made from his or their wages which are not justified or non-observations of the regulations/
enactments mentioned in Clause VI(a).
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Note: “General Manager (Region) and/or any other person authorized and
acting on his behalf shall ensure that the indent for labour shall be placed with the
contractor only when the Handling work is available.”
(f) Welfare and Health of Contract Labour: Duties and responsibilities of the
contractor:- The contractor shall comply with the provisions as regards provision of canteen/rest
room, latrine, Urinal, Washing facilities, first aid facilities etc as follows as contained in the
Contract Labour (Regulation & Abolition) Act 1970 and other applicable laws as
amended from time to time :
(i) Where contract labour is required to halt at night and work is likely to
continue for three months , a rest room is to be provided by the contractor
within 15 days.
(ii) Where 100 or more Contract Labour is likely to continue work for six months,
the Contractor should provide a Canteen within 60 days of employing labour.
(iii) Sufficient supply of drinking water at convenient places to be provided.
(iv) Sufficient number of latrines and urinals to be provided.
(v) Adequate and suitable washing , bathing places separately for men and
women, shall be provided by the contractor.
(vi) First Aid Box (one box for 150 Contract Labour) to be provided in working
hours.
(g) (i) Every tenderer whose tender is accepted by the Corporation shall immediately
apply in Form V for license to the prescribed licensing authority through the FCI (principal
employer) in terms of Section 12 of the Contract Labour (R&A) Rules, 1971 before entering
upon any work under the contract. The contractor shall also obtain temporary licenses
whenever required under rule 32 of the relevant Rules in cases where he intends to employ more
labour in number than that mentioned in the regular license for short durations not exceeding
15 days. The contactors shall also make an application in Form VII through the principal
employer (FCI) for renewal of the expiring of the regular license as the regular License is
valid for 12 months. The contractor shall also get the temporary license renewed whenever
necessary through the Principal Employer. If for any reason, the application for a
license is finally rejected by the licensing/appellate authority, the contract shall be liable to be
terminated at the risk and cost of the contractor and the decision of the General Manager in this
behalf shall be final and binding on the contractor. Every contractor shall also abide by all
the provisions of the Contract Labour (R&A) Act, 1970 and the Rules framed
there-under:
(ii) As per Rule 25(2)(VIII), every contractor shall file a return intimating
commencement/completion of contract work within 15 days to the inspector in
Form VI A.
(iii) As per Rule 75, the contractor shall maintain a Register of workmen Employed
in Form XIII and he shall also display hours of work, nature of duty etc.
(iv) Employment Card shall be given by Contractor in Form XIV to each worker within
3 days of employment as per Rule 76. The proforma of Employment Card is given
in Appendix (III- a).
(v) Every contractor shall issue a Service Certificate in Form XV to the workman
on termination of his services as per Rule 77.
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(vi) As per Rule 82(1) ,every contractor shall submit Half yearly returns in duplicate
in Form-XXIV to Licensing Officer within 30 days from the close of half year .
(vii) Notice to be displayed as required under Rule 81(1) and copy of notice to be sent
to Inspector as per Rule 81(2).
(viii) The contractor shall also maintain following records / registers also:
(a) Muster Roll in Form XVI.
(b) Register for deduction for damage, loss in Form XX as per Rule 78(1)(a)(ii).
(c) Register of Fines in Form- XXI.
(d) Register of Advances in Form XXII.
(h) The contractor also comply with all Rules, Acts and Regulations made by the State
Govt./Central Govt. from time to time pertaining to the contract, including all labour laws.
VII. Bribes, Commission, corrupt , gifts etc.: -
An Act of bribe, gift or advantage, given, promised or offered, by or on behalf of

the Contractor, or any one of their partners/Directors/Agents or officials, or any person
on his or her behalf to any officer, officials, representative or agent of the Corporation,
or any person on his or their behalf, for showing any favour or forbearing to show any
disfavour to any person in relation to the Contract, shall make the Contractor liable for
termination of this Contract or any other Contract with the Corporation and the
contractor shall be liable to reimburse the Corporation of any loss or damage resulting
from such cancellation.
VIII. Period of Contract

(i) The Contract shall remain in force for a period of s i x mo nt hs ( f ur t h er ex t en da b l e
b y t hr e e mo n t hs on di s c r e t i o n o f G e ner a l M a na ger ( R e gi o n) a t H G : D ees a from the
date of issue of acceptance letter or such later date as may be decided by the General Manager.
(ii) The General Manager reserves the rights to terminate the Contract at any time
during its currency without assigning any reasons thereof by giving Thirty Days Notice in
writing to the Contractor at the notified address and the Contractor shall not be entitled to
any compensation by reason of such termination. The action of the General Manager
(Region) under this clause shall be final, conclusive and binding on the Contractor.
IX. Security Deposit:

(a) The successful Tenderer shall furnish within fifteen working days of acceptance of
his tender, a Security Deposit for the due, proper and complete discharge of all their
obligations under the Contract. The Security Deposit will comprise of the total of the
amounts specified in following clauses (i) (ii) and (iii) :
(i) a sum equivalent to 5% of the value of the Contract submitted electronically through
NEFT/RTGS/other electronic means in favour of the General Manager, Food Corporation of
India. The contractor at his option may deposit 50 (fifty) percent of this amount
within fifteen working days of acceptance of his tender while the balance 50
(fifty) percent may be paid by the contractor by deductions at the rate of 10 (ten)per
cent from the admitted bills. The Security Deposit shall not earn any interest.
(ii) another sum equivalent to 10% of the value of Contract, in the form of an
irrevocable and unconditional Bank Guarantee issued by ‘Scheduled Commercial Bank’
notified by RBI (excluding all Urban/Rural/State Co-operative Banks and Gramin Banks) in the
format prescribed in Appendix-IV which shall be enforceable till six months after the
expiry of contract period.
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(iii)If applicable, an additional sum equivalent to 10% of the value of Contract (in
addition to i & ii above), in terms of the undertaking provided by the Tenderer
(without experience) for relaxation of eligibility conditions, in the form of an
irrevocable and unconditional Bank Guarantee issued by ‘Scheduled Commercial Bank’
notified by RBI (excluding all Urban/Rural/State Co-operative Banks and Gramin Banks) in the
format prescribed in Appendix-V which shall be enforceable till six months after the
expiry of contract period.
(b) In case of failure of tenderer to deposit the Bank Guarantee as stipulated in clause
IX(a)(ii) & (iii) within 15 working days of acceptance of his tender, further extension of 15
working days can be given subject to levy of penalty @1% of the whole amount of the
Security Deposit and another 15 working days with levy of penalty @2% on the whole
amount of the Security Deposited by GM(R).
(c) Upon satisfactory performance of the services and on completion of all the
obligations by the contractor under the terms of contract and on submission of
“Compliance Certificate/Confirmation of deposit of EPF by way of affidavit duly executed by the
employer (i.e. contractor/bidder) / No Due Certificate” from the concerned authority designated
under EPF and MP Act 1952 showing due and correct deposit in respect of the employees
employed by or through him for the contract period and on obtaining a “No Demand Certificate”
from the assigned authority of Food Corporation of India, the Security Deposit will be
refunded to the contractor subject to deductions, if any from the Security as
may be necessary for recovering the claims of Food Corporation of India
against the contractor. The Food Corporation of India will not be liable for
payment of any interest on the Security Deposit. For any EPF violations which
may be detected at any later stage, the contractor shall be liable and will be
proceeded against as per law.
The tenderer should be registered with EPFO as an independent employer, having separate code
number as required for an employer under the provisions of EPF and MP Act 1952 and the EPF
scheme framed thereunder.
(d) The General Manager shall have the rights to forfeit the entire or part of the
amount of security deposit lodged by the contractors or to appropriate the security
deposit or any part, thereof in or towards the satisfaction of any sum due to be
claimed for any damages, losses charges, expenses or costs that may be suffered or
incurred by the Corporation. The decision of General Manager(Region) in respect of such
losses ,damages, charges, costs or expenses shall be final and binding on the contractors.
(e) Whenever the Security Deposit falls short of the specified amount, the Contractor
shall make good the deficit so that the total amount of Security Deposit shall not at any time
be less than specified amount.
(f) In the event of the Tenderer failure, after the communication of acceptance of the
tender by the Corporation, to furnish the requisite Security Deposit under clause 7(i)(a) by the
due date or requisite Security Deposit in the form of Bank Guarantee under 7(i)(b) & 7(i)(c)
including extension period (applicable to submission of BG only), his Contract shall summarily
terminated besides forfeiture of the Earnest Money and the Corporation shall proceed for
appointment of another contractor. Any losses or damages arising out of and incurred by the
Corporation by such conduct of the contractor will be recovered from the contractor, without
prejudice to any other rights and remedies of the Corporation under the Contract and Law.
The contractor will also be debarred from participating in any future tenders of the Corporation
for a period of three years. After the completion of prescribed period of three years, the party
may be allowed to participate in the future tenders of FCI provided all the recoveries/
dues have been effected by the Corporation and there is no dispute pending with the
contractor/party.
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(g) Security Deposit

(a)The BG issuing Bank shall send cover for BG issued through SFMS
platform to the FCI banker, i.e. ICICI bank Ltd., 9 Phelps building, C.P., New
Delhi. IFSC code ICIC0000007 as per the details below:
(i) MT760 COV for issuance of bank guarantee.
(ii) MT757 COV for amendment of bank guarantee.
(iii) Issuing bank shall mention FCI beneficiary office code in field
7037 of MT760COV/MT767COV.
(iv) FCI beneficiary code will be “FCIWB11”
(b) The bidder shall submit the copy of SFMS message as sent by the
issuing bank branch along with the original Bank Guarantee.
(c) BG submitted without these details shall not be accepted.
X. Liability of Contractor for losses etc. suffered by Corporation:-
(a)The contractor shall be liable for all costs, damages, demurrages,
wharfage, forfeiture of wagon registration fees, charges and expenses suffered or incurred
un-workman like performance of
any services under this contract or breach of any terms thereof or his failure to carry out
the work with a view to avoid incurrence of demurrage, etc. and for all damages or
losses occasioned to the Corporation due to any act whether negligent or otherwise of
the contractor themselves or his employees. The decision of the General Manager
regarding such failure of the contractor and his liability for the losses, etc. suffered by
Corporation, and the quantification of such losses, shall be final and binding on the
contractor.
(b) The Corporation shall be at liberty to reimburse themselves of any damages, losses,
charges, costs or expenses suffered or incurred by it due to contractor
negligence and un-workmanlike performance of services under the contract or breach of
any terms thereof. The total sum claimed shall be deducted from any sum then due
or which at any time hereafter may become due to the contractor under this or any other
contract with the Corporation. In the event of the sum which may be due from the
Corporation as aforesaid being insufficient , the balance of the total sum claimed and
recoverable from the contactors as aforesaid shall be deducted from the security deposit
furnished by the contractor . Should this sum also be not sufficient to cover the full
amount claimed by the Corporation, the contractor shall pay to the Corporation on
demand the remaining balance of the aforesaid sum claimed.
(c) In the event of delay on the part of the contractor in providing other services
as mentioned in the MTF i.e. labour, weighment machines, weights and any other services
mentioned in the agreement , efficiently and to the entire satisfaction of the GM (Region) or
any officer acting on his behalf , the General Manager shall without prejudice to other rights
and remedies under this agreement, have a lawful right to levy Liquidated Damages from
the contractor @ Rs.2000/- per day or such lesser sum per day or part of a day of the
delay as the GM(Region) in his absolute discretion may determine subject to the
total liquidated damages not exceeding 15% of the value of the contract during the
operation period of the contract. The decision of the Corporation in regard to levy of
above Liquidated Damages shall be final and binding on the parties.
(d) The Contractor shall be responsible for the safety of the goods from the time they
are loaded on his trucks from Railway Goods shed or siding Godowns, until they have been
unloaded from his trucks at godowns or at other trucks or vice-versa, so as to avoid loss of
grain, etc. through the holes /crevices in the decks of the trucks. He shall deliver the
number of bags and the weight of food grains, fertilizers/sugar/groundnut/any other
food product etc. received by him and loaded on his trucks and shall be liable to
make good the value of any loss, shortage or damage during transit. The General
Manager will be the sole judge for determining after taking into consideration all the
relevant circumstances , the quantum and value of loss and also as regards the liability of
the contractor for such loss and the amount to be recovered from him. The decision
of the General Manager in this regard shall be final and binding on the contractor.
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(e) The Contractor shall provide sufficient number of tarpaulins for each truck to cover
the bags of food grains etc. and take reasonable precautions to avoid wetting/damage/loss to
food grains during the transport. In the event of deficiency in service by contractor in not
providing the tarpaulins for spreading on the decks of trucks or for covering the truck after
loading, Liquidated Damages @ Rs. 200/- per truck will be imposed by the concerned
General Manager/Area Manager without prejudice to any other right or remedies under the
contract and law.
XI. Summary Termination:

(a) In the event of the contractor having been adjudged insolvent or going into
liquidation or winding up his business or making arrangements with his creditors or failing
to observe any of the provisions of this contract or any of the terms and conditions
governing the contract, the General Manager shall be at liberty to terminate the
contract forthwith without prejudice to any other rights or remedies under the
contract and law and to get the work done for the unexpired period of the contract at the
risk and cost of the contractor and to claim from the contractor any resultant loss sustained
or costs incurred by the corporation.
(b) The General Manager shall also have without prejudice to other rights and
remedies, the right, in the event of breach by the contractor of any of the terms and
conditions of the contract to terminate the contract forthwith and to get the work
done for the unexpired period of the contract at the risk and cost of the
contractor and / or forfeit the security deposit or any part thereof for the sum or sums due
for any damages, losses, charges, expenses or costs that may be suffered or incurred by
the Corporation due to the contractor's negligence or unwork-man like performance
of any of the services under the contract.
(c) The contractor shall be responsible to supply adequate and sufficient labour,
scales/trucks/carts/any other transport vehicle/ container for loading/unloading,
transport & carrying out any other services under the contract in accordance with the
instructions issued by the General Manager or an officer acting on his behalf. If the
contractor fail s to supply the requisite number of labour scales and
trucks/carts/container, the General Manager shall at his entire discretion without
terminating the contract be at liberty to engage other labour, scales,
trucks/carts/container, etc. at the risk and cost of the contractor, who shall be liable to
make good to the Corporation all additional charges, expenses, cost or losses that the
Corporation may incur or suffer thereby. The contractor shall not, however, be
entitled to any gain resulting from entrustment of the work to another party. The
decision of the General Manager shall be final and binding on the contractor.
XII. Set Off : Any sum of money due and payable to the contractor (including Security deposit
refundable to the contactor) under this contract may be appropriated by the Corporation
and set-off against any claim of the Corporation for the payment of any sum of
money arising out of, or under this contract or any other contract made by the contractor
with the Corporation.
FCI reserves the right to claim from the tenderer/bidder any amount of tax, interest, penalty and
litigation cost, if any, that may be incurred in future due to GST reporting/ compliance mistake(s) on
the part of the service provider.
XIII. Book Examination: -

The contractor shall, whenever required, produce or cause to be produced for examination
by the General Manager or any other officer authorized by him in this behalf, any cost or
other account books, account vouchers, receipts, letters, memorandum or writings or
any copy of, or extract from, any such document, and also furnish information and
returns, verified in such manner as may be required, relating to the execution of this
contract. The decision of General Manager on the question of relevancy of any
documents, information or return shall be final and binding on the contractor. The
contractor shall produce the required documents, information and returns at such time and
place as may be directed by the General Manager.
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XIV. Volume of Work:-

(a) Subject as hereinafter mentioned, the Corporation does not guarantee any definite
volume of work or any particular pattern of service , at any time or throughout the
period of the contract. The mere mention of any item of work in this contract does not
by itself confirm a right on the contractor to demand that the work relating to all or
any item thereof should necessarily or exclusively be entrusted to him.
(b) The Corporation have the exclusive right to appoint one or more contractors at any
time viz at the time of award of the contract and/or during the tenure of contract for any or
all the services and to divide the work as between such contractors in any manner that the
Corporation may decide and no claim shall lie against the Corporation by reason of such
division of work.
(c) If the contractor is required to perform any service in addition those
specifically provided for in the contract and the annexed schedule of contract, the
remuneration for the same will be paid at the rates as negotiated and fixed by mutual
agreement.
(d) The question whether a particular service is or is not covered by any of the
services specifically described and provided for in the contract, or is not auxiliary or
incidental to any of such services shall be decided by the General Manager whose decision
shall be final and binding on the contractor.
(e) The Contractor will have the right to represent in writing to the General
Manager (R), that a particular service which he is being called upon to perform is
not covered by any of the services specifically provided for in the contract, or is not
auxiliary or incidental to such services, provided that such representation in writing must be
made within 15 days after the date of actual performance of such services. If no such
representation in writing is received within the said time, the contractor's right in this regard
will be deemed to have been waived.
NOTE:-
Notwithstanding the numbers and storage capacity of the existing godowns and those
expected to be constructed/acquired during the contract period the description of
which is given in the tender, the Corporation may, during the currency of the
contract, take over/acquire/construct more godowns for storage as and when necessary.
Alternatively, it may also be necessary for the Corporation to give up or release one or more
godowns out of those, the description of which is given in the tender or out of those which
are later constructed/acquired later during the pendency of the contract. In such an event
the contract shall not be rendered void and the contractor shall not be entitled to make any
claim whatsoever against the Corporation for compensation, revision of rates or otherwise
due to increase/decrease in the number of godowns or the storage capacity of the godowns.
XV. Remuneration:
(a) The contractor shall be paid the remunerations in respect of the services described
in Tender and performed by him at the contract rate.
XVI. PAYMENT:-
(a) Payment will be made by the concerned General Manager/Area Manager of the Food
Corporation of India on submission of bills, in triplicate duly supported by consignee
receipts/or work certificate issued by the General Manager or an officer acting on his behalf
as the case may be.
(b) The contractor should submit all the bills not later than 2 months from the date of expiry
of the contract so that the refund of the Security Deposit may be speeded up. In
order to facilitate disposal of bills, the contractor is advised to submit his bills
weekly/fortnightly/monthly. The contractor shall furnish copies of challans
alongwith the certificate cum statement as proof of deposit of EPF failing which the
bills of the contractor will not be released.
(c) The corporation shall not be liable for payment of any interest on any bill
outstanding for payment.
(d) The contractor should provide, within 7(seven) days of the joining of work
, the Bank Account details to which all payments due to him from the FCI can be
transferred electronically through RTGS/NEFT.
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(e) The tenderer/bidder, registered under GST (if applicable) shall ensure that the invoice to be
raised with FCI is compliant with the provisions of the GST Law and contains the requisite details in an
accurate manner for claiming of tax credits by FCI.
(f) FCI reserves the right to release payment of GST amount (if applicable) only post matching of
the invoices in the GSTN system.
(g) This shall further be ensured by the tenderer/bidder, registered under GST (if applicable), that
the invoice raised by him during a month is appropriately reported in the GST Returns of the said
month.
XVII. Force Majeure

The contractor will not be responsible for delays which may arise on account of
reasons beyond his control of which the General Manager shall be the final judge. Strikes
by contractor's workers on account of any dispute between the contractor and his workers
as to wages or otherwise will not be deemed to be a reason beyond the contractor control
and the contractor shall be responsible for any loss or damage which the Corporation
may suffer on this account.
XVIII. Laws Governing The Contract & Dispute Resolution:-

(a) The contract will be governed by the laws of India for the time being in force.
(b) In case of any dispute arising out of and touching upon the contract , the same will be
first referred to the Dispute/Grievance Redressal Committee constituted and functioning at
the Zonal Office of the Corporation, with a view to settle the disputes. The role of GRC
shall cover the period from the date of award of contract. If any disputes remain thereafter, the
same will be settled in the Court of Law having competent jurisdiction.
(c) The results of technical evaluation will be uploaded on the CPP Portal. In case
there are technically disqualified bidders, the reasons for disqualification will be uploaded
and price bid shall be opened only after three working days. If any of the bidders is
disqualified, he may submit grievance (if any) to General Manager (Region) within three
working days from the date of disqualification. However, no new documents will be
accepted. In case of receipt of grievance, General Manager (Region) will re dress the
grievance by passing speaking order within seven (7) working days. In case of receipt of
grievance from any disqualified bidder, the validity period of the tender shall get
automatically extended by 15 working days, which shall be binding on all the bidders.
XIX. Services to be performed by the Contractor:-

Note:- (A) Godowns in and around under the purview of this contract are as under:-
i) Godowns served by the Railway Siding:-
a) Group of godowns comprising sheds (or any further sheds/godowns
constructed or added) normally served from Railway Siding
at _______________ known as _________________________ MTs godowns
b) Group of godowns comprising sheds (or any future )
c) Group of godowns comprising sheds (or any further sheds etc. )
ii) Godowns situated at a considerable distance from the Railway Siding in the
same premises requiring the use of trucks for carrying bags:-
a) Group of godowns comprising sheds (or any future sheds constructed or added)
requiring the use of trucks for carrying the foodgrains bags from ____________ Railway
Siding at _______ known as _________ godowns.
b) Group of godowns comprising sheds (or any future__________________)
c) Group of godowns comprising sheds (or any future etc._________________)
iii) Godowns served by Railway Station:-

a) Group of Godowns comprising of 17780 MTs sheds or any future sheds / godowns constructed
or added normally served from DEESA Railway Station / Good shed known as HG: DEESA
g odowns.
b) Group of godowns comprising sheds (or any future__________________)
c) Group of godowns comprising sheds (or any future etc._________________)
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Note:- Notwithstanding the number of storage capacity of the existing godowns and
those expected to be constructed/acquired during the contract period, the description of
which is given in the tender, the Corporation may during the currency of the contract, take
over/acquire/construct more godowns for storage as and when necessary. Alternatively it may
also be necessary for the Corporation to give up or release one or more godowns out of
those, description of which is given in these documents or out of those which are
constructed or acquired later, during the currency of the contract.
In such an event the contract shall not be rendered void and contractor shall
be bound to perform all the services/duties and execute all the works as per terms and
conditions and rates of the contract and he shall not be entitled to make any claim
whatsoever against the Corporation for compensation, revision of rates or otherwise due
to increase/decrease in the number of the godowns or the storage capacity of the godowns.
B) Remuneration for stacking in the Shed/Platform/Ground wherever

necessary as required while performing the services of loading, unloading etc; will be
deemed to be included in the relevant services and no separate remuneration will be paid
for such stacking.
C) Kacha or interim stacking whether inside or outside the Godowns wherever necessary in
the services of physical verification and standardization, cleaning, drying, filling etc.,
shall be deemed to be included in the relevant service and no separate
remuneration for such kacha stacking will be paid on any account.
D) Similarly, carriage of bags whether by change of head loads or by using hand-trolleys, hand-
carts or any other mode of carriage, provided by the contractor, shall be deemed
to be included in the relevant services and no separate remuneration shall be paid for such
carriage, unless otherwise provided for.
E) For services of standardization, rebagging, filling, loose grains and such other allied
services, bags supplied by the Corporation will ordinarily y be new "SBT" bags and 665
grams approximately in weight., but the General Manager reserves the right to use any
type of bags. The jute twine used for stitching of the bags after
bagging/rebagging/cleaning/standardization, etc. shall be 3 ply double up and shall be supplied
by the Corporation.
F) Extra charges as provided in items 17 & 18 of the schedule of rates for services shall be paid
only for loading and unloading of open wagons and Box wagons (Open) respectively,
the flap door of which open down-ward/upward or sideward and wherein the filled
bags cannot be carried in or t taken out of such wagons by the worker directly as back
or head load.
G) For purposes of transport of food grains in this contract use of animal drawn carts in place of
trucks will not be allowed unless the General Manager, in his sole discretion, specifically
permits such use in writing. Such use of animal drawn carts if permitted by the General
Manager, shall be at 25 per cent less than the contract rates for trucks.
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SERVICES
PART-I
FOR STOCKS RECEIVED AT OR DESPATCHED FROM RAILWAY GOODSHED/RAILWAY
SIDING/FOOD STORAGE POINT(S) OR FOR STOCKS DELIVERED TO RECEIPIENTS.
1. UNLOADING FROM WAGONS AT RAILWAY GOODSHED /RAILWAY SIDING

AND LOADING INTO TRUCKS/ANY OTHER VEHICLES/ CONTAINER: -
(a) The contractor shall unload the food grain bags from wagons placed at the
Railway Good shed/Railway Siding/Food Storage Point(s) or unloading the
food grains bags from trucks/any other vehicles/ container, carry them and stack
the bags in the Shed ,on the Platform/Ground in accordance with the
instructions of the General Manager or any officer acting on his behalf. He
shall also perform the reverse services when directed.
(b) The contractor shall unload the food grains bags from wagons placed at the
Railway Goodshed or at the Railway Siding as the case may be, or unload
the food grain bags from trucks/or any other transport vehicles/ container, carry
them and directly load them into the trucks/any other transport vehicle/
container or into wagons in accordance with the instructions of the General
Manager or any Officer acting on his behalf.
2. TRANSPORT OF FOODGRAINS BAGS FROM THE RAILWAY GOODSHED TO

VARIOUS GODOWNS AND VICE-VERSA:-
The Contractor shall transport by trucks to be arranged by him such number of
bags of food grains, sweepings, spilling etc; as may be required from day to day by
the General Manager or an Officer acting on his behalf from the Railway Goodshed to the
various Godowns or vice-versa. The contractor shall take care not to mix bags of different
kind of food grain bags containing different qualities of the same food grains, and bags
containing wet/damaged grains, sweepings etc; with bags of sound grains etc.
The contractor shall obtain from the General Manager or an officer acting on
his behalf every evening particulars of the number of bags of food grains etc;
required to be transported the next day, the place where the trucks/cart s/container
should report for loading and the destinations to which the goods would be required
to be transported. In special cases, he may require to arrange transport at shorter
notice and he shall be bound to comply with such requisitions. Payment for this service
will be in accordance with the stipulation given in notes below the Schedule of Rates.
3. UNLOADING FROM WAGONS AT RAILWAY SIDING OR FROM TRANSPORT

VEHICLES AND STACKING THE FOODGRAINS BAGS IN GODOWNS:-
The Contractor shall unload the food grain bags from wagons placed at the
Railway Siding or from the trucks/any other vehicle/ container, stack the food grain
bags on the Platform/Ground wherever necessary, carry them by head loads or change
of head loads or by using hand trolleys, handcarts or any other mode of carriage
provided by him and stack them in godowns up to the required height. The bags shall be
stacked either in the form of conventional stack for bagged storage or in the form of side
wall for enclosing a pit for flat storage up to 10, 16, 20 or beyond 20 high in
accordance with the instructions of the General Manager or an Officer acting
on his behalf. The remuneration for stacking of bags on Platform/Shed/Ground
wherever necessary and providing the means of carriage mentioned above shall be
deemed to be included in the contract rates for this service of unloading and loading.
No extra remuneration on any account for such stacking and for use of the means of
carriage shall be paid except when the bags unloaded from wagons placed at the Railway
Siding are required to be transported by trucks to the godowns situated at a
considerable distance from the Railway Siding in the same premises for which separate
remuneration has been provided for.
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4. UNLOADING FROM WAGONS/TRANSPORT VEHICLES AND POURING THE

GRAINS IN FLAT STORAGE PIT IN GODOWNS: -
The Contractor shall unload the food grains bags from wagons placed at the
siding or from trucks, stack the bags wherever necessary on the platform/shed/ground
and carry the bags to the Flat Storage Pit with the help of the hand trolleys, carts etc;
wherever necessary, cut open the mouth of the bags and pour the food grains into the
pit. Normally, the pouring of the food grains will be required to be done in a baby pit
built at convenient spot in a depot premises or may be required to carry the bags to the
regular flat storage pit over the side walls and perform the services of cutting open the
mouth of the bags, pouring the food grains there, leveling and shoveling. The side
wall built with bags in the case of the baby pit shall be upto 10 high while that in the case of
regular flat storage pit shall be 20 high or beyond 20 high.
The remuneration for stacking of bags on the platform/shed/ground wherever

necessary and for providing the means of carriage mentioned above shall be deemed to be
included in the contract rate for this service of unloading and loading. No extra
remuneration on any account for such stacking and for use of the means of
carriage shall be paid except when the bags unloaded from wagons placed at the
Railway Siding are required to be transported by trucks to the godowns situated at a
considerable distance from the Railway Siding in the same premises for which
separate remuneration has been provided for.
5. LOADING INTO WAGONS FROM GODOWNS SERVED BY SIDING LOADING ON

TRUCKS/OR ANY OTHER TRANSPORT VEHICLE/ CONTAINER FROM
GODOWN FOR DESPATCHES OR FOR DELIVERY TO THE RECEPIENTS:-
The contractor shall remove the food grain bags from the stack inside the
godowns, carry them by head loads or change of head loads or wherever necessary by
using hand trolleys, carts, etc. and load the food grains into wagons (in case of
godowns served by Railway Siding) or load them on trucks or any other transport
vehicle or container or in the alternative put the bags in a countable position
after stacking, wherever necessary on platform/shed/ground for purposes of dispatch or
for delivery to buyers in accordance with the instructions of the General Manager or an
Officer acting on his behalf.
The remuneration for stacking of bags on the platform/shed/ground
wherever necessary and for providing the means of carriage mentioned above shall be
deemed to be included in the contract rates for this service of carrying from stacks and
loading etc. No extra remuneration on any account for such stacking and for use of the
means of carriage shall be paid except when the bags unloaded from wagons placed at the
Railway Siding are required to be transported by trucks to the godowns situated at a
considerable distance from the Railway Siding in the same premises for which separate
remuneration has been provided for.
6. CARRYING BY MEANS OF TRUCKS FROM RAILWAY SIDING TO THE

GODOWNS OR VICE VERSA:-
The contractor shall as and when required by the General Manager or an
Officer acting on his behalf use trucks for carrying bags of food grains from the
godowns to the Railway Siding or from the Railway Siding to the godowns which are
situated in the same premises but at a considerable distance from the Railway Siding. The
Contractor shall be entitled for remuneration under this item for godowns which are
indicated in the tender . If, however, any Shed/Godowns constructed or added during
the currency of the contract require the use of trucks for such services as provided herein,
the use of trucks in such cases shall be specifically permitted by the General Manager or an
Officer acting on his behalf whose decision shall be final and binding on the contractor.
The remuneration under this item is inclusive of the operation of loading into
and unloading from trucks. Payment for this service will be in accordance with the
stipulations given in notes below the Schedule of Rates. The payment under this item shall
be in addition to item 3 or 4 or 5 of the Schedule of Rates.
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7. TRANSPORT OF FOODGRAINS (NOT PROVIDED FOR UNDER ITEM (2) AND (6):-
The Contractor shall transport by trucks to be arranged for such
quantity of food grains as may be required from day to day by the General Manager or an
Officer acting on his behalf from one godown to another godown or from any
place to another place in and around DEESA.The Contractor shall take care not
to mix bags of different type of food grain bags containing different qualities of
the same food grains and bags containing wet/damaged food grains sweepings, etc,
with bags of sound grains etc. The contractor shall obtain from the General Manager or an
Officer acting on his behalf, every evening particulars of the number of bags food grains
etc; required to be transported the next day, the place where the trucks should
report for loading and the destination to which the goods would be required to be
transported. In special cases, the contractor may be required to arrange transport at
short-notice and they shall be bound to comply with such requisitions. Payment for this
service will be in accordance with the stipulation given in notes below the Schedule of
Rates.
8. WEIGHMENT: -
The Contractor shall with his labour and scales, and under his supervision weigh
such number of bags of food grains as may be required after placing the bags
wherever necessary before weighment or by placing the bags wherever necessary after
weighment. The remuneration for this service shall be deemed to be included in placing of
bags wherever necessary near the scale either before or after weighment, carrying out
the weighment by placing the bags on the scale and removing the bags from the
scale. Weighment of food grains as described above, shall be done in conjunction
with any other service like receipt, dispatch , delivery etc. either at Godown/Railway
Platform/Railway Siding/Shed or anywhere else as directed by the General Manager or
an officer acting on his behalf. Payment under this service for actual number of bags
weighed will be made in addition to the service in conjunction with which weighment is
performed unless weighment is included specifically in a service like physical
verification, standardization, cleaning etc. The contractor shall be responsible to supply
adequate and sufficient number of scales for weighment. Provided always that the
contractor shall not use his own scales, where the same are available with the
Corporation and contractor shall be liable to pay hiring charges for the same at the
rates prescribed in the Schedule.
9. REMOVING BAGS FROM STACKS AND POURING CONTENTS INTO

FLAT STORAGE:-
The Contractor shall, when required, remove food grain bags from stacks in the same
or any other godown or from the side wall of a flat storage, cut open mouth of the bags
pour the grain into the flat storage and carry out shoveling and leveling of the food grains.
10. FILLING LOOSE GRAINS FROM FLAT STORAGE:-

Food grains from Flat Storage will normally to be taken out by vacuvators or
grain veyors supplied and operated by the Corporation. The vacu-vators will either
discharge the grain into the baby pit or feed the hoppers of the automatic/weighing
and filling machines (velosac machines) which are designed to fill the bags upto a
prescribed weight. The contractor shall supply the number of casual labour required
in the operations of these machines in accordance with the instructions of the
General Manager or an officer acting on his behalf. However, the contractor, when
required shall with their labour, take the loose grains out of the flat storage pit, making a
baby bulk grain pit. If necessary, and fill the loose food grains into empty gunnies, carry
them to scales, bring them upto a prescribed standard weight, stitch the bags with at least
16 stitches and stack them in the same or any other godown(s) or load them into
wagons/transport vehicles
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PART II OTHER SERVICES
11. PHYSICAL VERIFICATION:-

The contractor shall, with his labour and scales and under his supervision, weigh
such number of bags of food grains as may be required for physical verification. Weighment
for this service shall be deemed to include carrying bags from stacks to weighing scales,
putting them on scales, carrying out weighment, removing bags from scales, doing kacha
stacking inside or outside the godown, as and where necessary carrying the weighed
bags and stacking them upto 10, 16, 20 or beyond 20 high as may be directed by
General Manager or an officer on his behalf. Normally, the weighed bags will be
required to be restacked in the same godown or outside the same godown. It
may, however, be necessary to restack the weighed bags in another godown.
12. STANDARDIZATION:-
The contractor shall, with his labour and scales and under his
supervision, standardize such number of bags of food grains as be required by the General
Manager (R) or an Officer acting on his behalf. Standardization shall be deemed to
include carrying bags from stacks to weighing scales, cutting open the mouth of the
bags, putting bags on the scales, putting in or taking out grains from each bag as may be
necessary in order that each bag contains the standard weight of food grains as fixed by the
General Manager or an Officer acting on his behalf , removing the bags from the scales;
re stitching the bags with at-least 16 stitches on each bag, doing kacha stacking
inside or outside the godown, as and where necessary carrying the standardized bags and
stacking 10, 16, 20 or beyond 20 high or loading into wagons/trucks or any other
vehicle/ container as directed. When the standardized bags are not required to be
restacked or loaded, such bags shall be left in a countable position on the floor of the
godown. The standardized bags shall be stacked in the same godown or in another godown
as directed by the General Manager or an Officer acting on his behalf. In all such cases
payment will be done for actual number of bags received after standardization.
13. FILLING GUNNIES WITH LOOSE GRAINS TO A PRESCRIBED WEIGHT,

STITCHING AND STACKING/LOADING/DELIVERY
Contractor shall, where necessary, make heap (or Palla) or any loose grains,
sweepings, damaged grains, etc, available in the godowns or anywhere else and fill the
same into empty gunny bags. The filled bags shall be carried to scales, brought to the
prescribed standard weight, stitched with at least 16 stitches and stacked or
dispatched/delivered as required.
14. CLEANING :
The contractor shall as and when required with his labour, clean the
food grains, sweepings etc; Cleaning shall be deemed to include restacking the bags,
weighing them to ascertain the pre-cleaned weight, carrying them to the place assigned for
cleaning and subject to such process as winnowing. Sifting, passing through the sieves or
other methods of cleaning as cleaning by machines, etc, removing the cleaned grains,
filling the grains in bags, weighing them to a standard weight prescribed by the General
Manager (R) or any Officer acting on his behalf, stitching the bags firmly with at least 16
stitches and carrying the standardized bags and stacking them upto 10, 16, 20 or beyond 20
high or loading them into wagons/trucks/transport vehicles/ container as directed,
collecting the refraction, filling them in bags as directed, weighing them and stacking
upto 10, 16, 20 or beyond 20 high or loading /delivering them as directed. Payment
will be made only for the number of bags received after cleaning and
standardization. No separate payment for the bags filled with refractions will be made.
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15. DRYING OF DAMAGED FOODGRAINS :-
The contractor shall undertake drying of damaged food grains whenever

required. Drying shall be deemed to include carrying food grains bags from stacks or
anywhere else from the godown, cutting open the mouth of the bags, spreading the
food grains inside or outside the godown and after drying making them into a palla, filling
loose grains into empty gunnies upto a prescribed weight, stitching and stacking the bags
in the same or another godown upto 10, 16, 20 or beyond 20 high or
loading/delivering them as directed. If weighment is required to be done before cutting open
the bags, it will be paid for separately.
Payment under this service will be made only for the number of bags received after
drying and standardization.
16. REBAGGING :-
The contractor shall rebag loose grains or the contents of unserviceable bags into
bags supplied by the Corporation. Rebagging shall be deemed to include breaking the
stacks, emptying contents of unserviceable gunnies, making a palla, if necessary filling
bags upto a prescribed weight, stitching them, doing kacha stacking inside or outside the
Godowns as and when necessary and stacking them into 10, 16, 20 or beyond 20 high or
delivering/dispatching as directed.
17. LOADING OF OPEN WAGONS:-
The contractor shall load or unload open Railway wagons, wherever necessary. In
addition to the normal duties and responsibilities attached to the service of
loading/unloading covered wagons, the contractor shall also perform all other Auxiliary
services incidental to handling of open wagons.
18. LOADING OF BOX WAGONS:-
The contractor shall load/unload Box Type (Open) wagons wherever

necessary. In addition to the normal duties and responsibilities attached to the
service of loading/unloading the covered wagons, the contractor shall perform all other
auxiliary services incidental to the handling of box type wagons.
19. (A)BREAKING OF STACKS AND RESTACKING:-

The contractor shall as and when required remove bags from any stack(s) in the
godown and restack in the same or another godown into 10, 16, 20 or beyond 20 high.
(B)STACKING/REMOVING OF DUMPED BAGS:-
The contractor shall as and when required remove dumped bags from outside
the godown/platform and stack in the same or another godown upto height in the slabs
of 10, 16, 20 and beyond 20 high.
20. COLLECTING OF SCATTERED BAGS:-
The contractor shall as and when required remove/collect the scattered bags
from the godowns and stack them in the same or another godown 10, 16, 20 or beyond 20
high.
21. BUNDLING OF EMPTY GUNNIES:-
The contractor shall collect the empty gunnies released after various operations,
rebagging, cleaning etc; and bundle them into bundles of 25 or 50 each as directed by the
General Manager or an officer acting on his behalf. The bundles shall be neatly made to
allow verification and the twine required for tying or stitching the outer surface of the
bundles shall be supplied by the Corporation. The bundles so made shall be carried to the
place assigned storage of empty gunnies, and stacked in accordance with the instructions
31
of the General Manager or an officer acting on his behalf. The remuneration for this
service shall be deemed to be inclusive of the cost of twine required to be supplied
by the contractor.
22. STENCILLING OF BAGS:-
The contractor shall, with his workers and stenciling materials, stencil such number
of bags as may be directed by the General Manager or an Officer acting on his behalf. In
full wagon loads the name of destination station in block English letters shall be stenciled on
such number of bags as may be required. The particulars of the consignee,
commodity and weight of the contents shall also be stenciled in small letters. The contractor
may with the prior permission of the General Manager or an officer acting on his behalf,
mark the bags in the prescribed manner with brush and inedible ink instead of
stenciling.
23. SUPPLY OF TRUCKS FOR WARAFERI WITH TWO WARNERS
The Contractor shall, whenever required by the General Manager or an officer

acting on his behalf, supply one or more trucks for waraferi with two warners for full
day or half day for transporting food grains from one godown to another or for
miscellaneous transport operations. The charges for supply of trucks shall be deemed to
include the charges for the supply of two warner and no separate remuneration shall be paid
thereof.
24. SUPPLY OF CASUAL LABOUR
The contractor shall provide such number of male or female casual labours
whenever asked to do so at short notice during day or night by General Manager (R) or an
officer acting on his behalf. The payment of casual labour wage shall not be less than the
minimum statutory rates fixed by the appropriate authority for material period. The
labour so supplied can be asked to do fumigation/brushing/dusting/spraying, pumping
cyanogas with foot pumps wherever necessary or any other work related to preservation and
maintenance of food grains. The contractor shall be responsible to comply with the
provisions of different labour laws as would be applicable at the relevant point of time.
25. CONTRACTOR TO ENSURE COMPLIANCE OF ORDERS
It shall be the responsibility of the contractor to follow the directions of the GM (R)
or an officer acting on his behalf to undertake the following services:-
1. Loading /unloading of crates, tarpaulins, gunny bales or fumigation covers etc.
2. Shifting/ transfer of filled bags with grains etc. from one truck /vehicle to
another truck /vehicle.
3. Any other related work including dusting, fumigation/brushing, spraying or

pumping syanogas with foot pump etc.
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CLAUSE-XX: DUTIES AND RESPONSIBIITIES OF THE CONTRACTOR: -
The contractor shall carry out all items of services assigned or entrusted to them by
the General Manager or an officer acting on his behalf and shall abide by all instructions
issued to them from time to time by the said officer. They shall render the services to the
satisfaction of the General Manager (R) or an officer acting on his behalf together with
such auxiliary and incidental duties, services and operations as may be indicated by
the said officer(s) and are not inconsistent with the terms and conditions of the
contract. Remuneration for all auxiliary and incidental duties and services not specifically
provided for in the Schedule of Rates for services shall be deemed to be included in the
remuneration for all auxiliary and incidental duties. Some of such auxiliary and
incidental duties are mentioned below:
1. The contractor shall always be bound to act with reasonable diligence and in a business like
manner and to use such skill as expected of men of ordinary prudence in the
conduct of their activities.
2. The contractor shall engage competent and adequate staff and labour to the
satisfaction of the General Manager or an officer acting on his behalf for ensuring efficient
handling and transport of food grains etc. and furnishing correct and upto date
position/information/progress of work statement and accounts. The contractor shall
be responsible for the good conduct of their employees and shall compensate the
Corporation for losses arising from neglect, carelessness, want of skill or misconduct of
themselves, his servants or agents or representatives. The General Manager shall have
the right to ask for the dismissal of any employee of the contractor, who in his opinion, is
hampering the smooth execution of the work and his decision regarding losses caused by
neglect and misconduct etc; of the contractor, his servants or agents or representatives shall
be final and binding on the contractor.
3. The contractor shall intimate the General Manager and/or Officers authorized to act
on his behalf, the name of one or more responsible representative(s) authorized to act on
his behalf in day to day working of the contract. It shall be the duty of those
representative(s) to call at the office of the General Manager or an officer acting on his
behalf every day and generally to remain in touch with them to obtain information about
the programme of arrivals and dispatches to various recipients and other godowns
activities and to report the progress of loading/unloading/transport work, etc and
generally to take instructions in the matter.
4. The contractor shall take adequate steps and necessary precautions to avoid wastage
and damage to the food grains etc; during the loading/unloading of trucks/carts /
wagons/any other transport vehicle/ container at the Railhead/Godowns or any
other loading/unloading point. The contractor shall be liable for any loss which
the Corporation may suffer on account of the bags not being properly handled.
The decision of the General Manager regarding such loss shall be final and binding
on the contractor. He shall spread his own tarpaulins or gunny bales at
the loading/unloading points to avoid wastage and damage.
5. The contractor shall provide sufficient number of tarpaulins for each truck/cart/any
other transport vehicle to cover the bags of food grains etc. during the rains and shall be
responsible, if the food grains etc; are damaged by rain through his (contractor) failure to
supply adequate number of tarpaulins or to take reasonable precautions. The decision
of the General Manager in this matter shall be final and binding on the contractor.
6. The contractor shall provide his own planks and supporting bags to serve as ladders for the
purpose of loading/unloading into/from trucks/carts/wagons/ container or stacking . No
filled bags (with grains etc;) shall be used in the operation.
33
7. The contractor shall ensure that his workers do not use large hooks for handling food grains
bags or any hook for handling flour, sugar and fertilizer bags at any stage. The use of
hooks other than those approved by the General Manager, or an Officer acting on his
behalf, for food grains or flour, sugar and fertilizer will render the contract liable to
cancellation. The contractor shall also be liable to make good to Corporation any
losses caused by the use of unauthorized hooks. The decision of the General Manager
regarding such losses shall be final and binding on the contractor. The contractor shall
supply small regulation size hooks approved by the General Manager to their workers for
handling food grains bags.
8. The contractor shall obtain from the General Manager or an officer acting on his
behalf, particulars of consignments expected to be received and/ or proposed to be
dispatched from/at godowns/railheads as the case may be. In case of receipt of
food grains etc; the contractor shall collect the relevant railway receipts and arrange to
take delivery of consignment within the free time allowed by the Railways. If the railways
receipts for a particular consignment is not available, the contractor shall take delivery on
indemnity bond. In special cases, the contractor shall be required to take delivery or
arrange dispatch of consignments of food grains etc; at short notice and he shall be bound
to comply with such requests.
9. The contractor shall obtain necessary forwarding notes, risk note forms, etc; prepared by
FCI for obtaining the railways receipt in respect of consignments intended for dispatch by
Railway.
10. If any consignment received has been booked "freight to pay" the contractor shall
pay freight by means of Firms Credit-Note which he shall obtain from the General
Manager or an Officer acting on his behalf. But if for any reason(s) these are not
issued, the contractor shall himself pay the freight in the first instance and then get
reimburse the same by submitting a stamped and pre receipted bill supported by
vouchers.
11. The contractor shall ensure before the commencement of unloading of each wagon that the
wagon seals are intact and if any wagon seal is found to be tempered with, he shall bring
the matter to the notice of the Railway authorities and delivery of such consignment
shall be taken in the presence of the Railway representative. The contractor shall
promptly report it in writing to the General Manager or an Officer acting on his behalf.
12. The contractor shall keep a complete and accurate record/account of number of bags
unloaded from each wagon and in the event of any shortage being noticed, shall bring in
writing such shortage promptly to the notice of the General Manager or an officer acting on
his behalf and the Railway authorities concerned. He shall keep aside any stocks of
damaged bags received in the wagons and after ascertaining the loss by weighment,
report the fact to the concerned authorities viz, the General Manager or an Officer acting on
his behalf and the Railways.
13. The contractor shall as and when required be also responsible for the cleaning of the interior
of any type of wagon prior to loading to the satisfaction of the officer(s)
supervising loading/dispatches. The remuneration for loading of the wagons shall be
deemed to include the remuneration for such routine cleaning of wagons as and when to
the extent found necessary.
14. The contractor shall as and when required be also responsible for hand shunting of wagons
to /from loading/unloading points. The remuneration for loading/unloading of wagons
shall be deemed to include the remuneration for such hand shunting of wagons and
to the extent found necessary.
34
15. The contractor shall as and when required be also responsible for riveting and
sealing of the doors of the wagons at the time of dispatch, or removing rivets or seals at the
time of receipts.
16. The contractor shall obtain clear railway receipts or said to contain railway receipts as the
case may be in respect of consignments booked by him/FCI. If in any case the Railway
refuses to issue railway receipts, the contractor shall bring the matter in writing to the
notice of the General Manager (R) or an Officer acting on his behalf. If the contractor find
any difficulty in getting Railway Receipt in respect of consignment packed in bags, he shall
take up the matter with the Railways/FCI. Copies of all correspondence in the matter shall
be sent by the Contractor to the General Manager/ and or to the Officer acting on his behalf.
17. The contractor shall obtain railway receipts expeditiously from the Railway and
immediately after obtaining them ,submit them to the General Manager/or an Officer
acting on his behalf.
18. The contractor shall also be responsible (as an when required) to put 6 labels each of the
size 6"x9" bearing the name of the destination station in each wagon at the time of
dispatch.
19. The contractor shall provide adequate number of stitchers and sweepers at their own cost at
all loading/unloading and other operational points to carry out minor repairs to
leaking bags with twine. The twine provided shall be three ply doubled up.
20. The contractor shall collect all sweepings and spillings of food grains from wagons
floors, loading/unloading points/godowns and fill them after cleaning, if necessary, in slack
bags or in other empty bags supplied by Corporation and firmly stitch them with at least 16
stitches. The twine for this purpose shall be three ply doubled up and shall be provided by
the Corporation.
21. The contractor shall be responsible for unloading/loading the wagons within the free period
allowed by the Railways and also for loading/unloading the trucks/carts/any other transport
vehicles/ container expeditiously. The contractor shall be liable to make good any
compensation demurrage/wharfage as per railways rules in force during the period of
contract, or other charges or expenses that may be incurred by the Corporation on
account of delays in loading/unloading of trucks/carts/container and
loading/unloading of wagons/ container unless the delay is for reasons beyond the
contractor control. The decision of the General Manager in this respect shall be final and
binding on the contractor.
22. The contractor shall be responsible for obtaining consignee's receipts of all bags entrusted to
him for carrying and for handing over the receipt next day to the General Manager
or an officer acting on his behalf.
23. The contractor shall strictly abide by all rules and regulations of Railways and
Police/Municipal authorities.
24. The contractor shall be required to re-stack the bags without payment of any extra charges,
if the directions for stacking the bags are not observed by him or if the stacking is faulty and
not to the satisfaction of the General Manager or an Officer acting on his behalf. The
contractor shall also be responsible for any loss which the Corporation may suffer on
account of the bags not being properly stacked. The decision of the General
Manager regarding such loss shall be final and binding on the contractor. The
contractor shall at the time of standardization, cleaning etc; ensure that the mouth
of each bag is cut open cautiously and with utmost care so as to avoid any damage or loss
to the bags and wastage of food grains. The contractor shall be liable for any loss to
the Corporation on this account and the decision of the General Manager in the
matter shall be final and binding on the Contractor.
35
The contractor shall carry empty bags from the gunny storage godowns or from any
other place indicated by the General Manager or an officer acting on his behalf to
the place(s) of operations for bagging, rebagging etc. and no extra remuneration for
such carriage of empty bags will be payable on any account.
25. In carrying out the various operations involving carriage of bags inside or outside godowns,
it is desirable that the use of wheeled contrivances like hand trolleys in progressively
introduced for the alleviation of the lot of the labourers. Such hand trolley or wheeled
contrivances will be supplied to the labourers by the contractor at his own cost. No extra
remuneration, whatsoever for the use of hand trolleys etc; for carriage of bags will be
payable as it shall be deemed to be included in the rates provided for the relevant services.
26. The contractor shall be responsible for keeping a complete and accurate account of
all supplies of food grains etc; and empty gunny bags received by him from the Corporation
and shall render accounts and furnish returns and statements in such a manner as
prescribed by the General Manager or an Officer acting on his behalf from time to time.
27. The contractor shall be responsible for the safety of the goods while in transit in his trucks /
carts/ any other transport vehicles/ container and for delivery of quantity
dispatched from the Railhead/Godowns etc; as the case may be to the destination or to the
recipients to whom the grain etc; is required to be transported by the contractor.
He shall provide tarpaulins on the decks of the trucks, so as to avoid loss of the
grain etc; through the holes/crevices in the decks of the trucks. He shall also exercise
adequate care and take precautions to ensure that the food grain bags are not damaged
while in transit in his trucks/carts/any other transport vehicles/ container. He shall
deliver the number of bags and the weight of food grains, fertilizers; etc; received by him
and loaded on his trucks. The contractor shall be liable to make good the value of any
shortage, wastage, loss or damage to the goods in transit at twice the average
acquisition cost as applicable from time to time for all food grains and commodities other
than sugar and thrice the average acquisition cost as applicable from time to time in
respect of sugar except when General Manager (Region) (whose decision shall be final)
decides that the difference between the weights taken at the dispatching and receiving ends
is negligible and is due to discrepancies between the scales, gain or loss in moisture or other
causes Such recovery shall be effected without prejudice to
the right of FCI to initiate civil/ criminal proceedings against the defaulting contractor
wherever it is suspected that the shortages/losses occurred due to deliberate/
willful omission, theft, misappropriation, irregularities etc. committed by the contractor or
his representatives/employees.
28. The contractor shall be responsible for performing all or any of the services detailed in and
arising out of this contract also at night without any additional remuneration whenever
required by the General Manager or an Officer acting on his behalf.
29. The contractor shall make its own lighting arrangements for working at night or
day time as per the requirement for loading/unloading/transport operations etc.
30. The contractor shall be liable for all costs, damages, charges and expenses suffered
or incurred by the Corporation due to the contractor negligence and unworkman like
performance of any service under this contract or breach of any terms thereof or his
failure to carry out the work with a view to avoid incurrence of demurrage; wharfage
etc; and for all damages or losses occasioned to the Corporation or in particular to any
property or plant belonging to the Corporation due to any act whether negligent of otherwise
of the contractor himself or his employees. The decision of the General Manager regarding
such failure of the contractor and his liability for the losses etc. suffered by Corporation shall
be final and binding on the contractor.
36
36
31. The contractor shall provide and maintain correct weights and scales and carry out all
the weighments accurately. The General Manager or an officer acting on his behalf shall
have the right to check the weights, scales and weight of any bag or bags to o pen any bag
for examination.
32. The contractor shall, when directed to do so, arrange to obtain

tarpaulins/ropes/lashes when supplied by the Railway, transport them, if necessary, spread
tarpaulins over or inside open box type or leaky covered wagons as the case may be
and tie the ropes/lashes over the consignments of food grains loaded in such wagons,
with a view to ensure the safety of goods in rail transit and also untie ropes/lashes and
remove the tarpaulins from the wagons and perform all other auxiliary services
connected with the handling of such wagons. The remuneration for loading/unloading
of such wagons shall be deemed to include the remuneration for the aforesaid services also.
33. The contractor shall display prominently on his trucks two or more signboards
as prescribed by the Corporation painted in black and in white indicating that the stocks
carried therein belong to the Food Corporation of India. No extra remuneration,
whatsoever will be payable for displaying such signboards. The General Manager or an
officer acting on his behalf shall have the right to disallow loading of any truck with
FCI stocks if the contractor do not display prominently the sign boards of the aforesaid type.
34. The loading of the stocks will be restricted to the rated axle load of the commercial vehicle
prescribed under the Motor Vehicles Act and Rules there under as amended from time to
time and the Contractor will abide by such rules in regard to loading of vehicles. If any
penalty is imposed by any authority or any action is taken, in the event of overloading the
vehicle, the Contractor shall be solely responsible for the same. Any Contractor resorting to
overloading of the trucks in violation of the Rules will be treated as violating the terms &
conditions of this Contract for which his Contract is liable to be terminated.
35. The contractor shall give an undertaking agreeing to abide by the Section 11 of the Carriage by Road
Act, 2007 and shall undertake to compensate the loss as per the provisions of MTF. Further, Contractor
shall also submit necessary documents of registration etc. to the Corporation.
36. In accordance with the Govt. of India, Ministry of Road Transport & Highways programme for
electronic toll collection from vehicles plying over National Highways, the Contractor shall ensure that
the toll is paid electronically through pre-paid Tag affixed on the wind screen of the Vehicles deployed
for Corporation duty which would enable seamless travel through dedicated lanes installed with Tag
readers and facilitate adoption of cashless system and produce proof of same as and when demanded by
the Corporation.
37
Annexure - A
Instructions for Online Bid Submission:
The bidders are required to submit soft copies of their bids electronically on the CPP Portal, using valid Digital
Signature Certificates. The instructions given below are meant to assist the bidders in registering on the CPP Portal,
prepare their bids in accordance with the requirements and submitting their bids online on the CPP Portal.
More information useful for submitting online bids on the CPP Portal may be obtained at:
https://eprocure.gov.in/eprocure/app .
REGISTRATION
1) Bidders are required to enroll on the e-Procurement module of the Central Public Procurement
Portal (URL: https://eprocure.gov.in/eprocure/app) by clicking on the link "Click here to Enroll"
on the CPP Portal is free of charge.
2) As part of the enrolment process, the bidders will be required to choose a unique username and
assign a password for their accounts.
3) Bidders are advised to register their valid email address and mobile numbers as part of the
registration process. These would be used for any communication from the CPP Portal.
4) Upon enrolment, the bidders will be required to register their valid Digital Signature Certificate
(Class II or Class HI Certificates with signing key usage) issued by any Certifying Authority
recognized by CCA India (e.g. Sify / TCS / nCode / eMudhra etc.), with their profile.
5) Only one valid DSC should be registered by a bidder. Please note that the bidders are
responsible to ensure that they do not lend their DSC's to others which may lead to misuse.
6) Bidder then logs in to the site through the secured log-in by entering their user ID / password
and the password of the DSC / e-Token.
SEARCHING FOR TENDER DOCUMENTS
1) There are various search options built in the CPP Portal, to facilitate bidders to search active
tenders by several parameters. These parameters could include Tender ID, organization name,
location, date, value, etc. There is also an option of advanced search for tenders, wherein the
bidders may combine a number of search parameters such as organization name, form of
contract, location, date, other keywords etc. to search for a tender published on the CPP Portal.
2) Once the bidders have selected the tenders they are interested in, they may download the
required documents/tender schedules. These tenders can be moved to the respective 'My Tenders' folder. This would
enable the CPP Portal to intimate the bidders through SMS/e-mail in case there is any corrigendum issued to the
tender document.
3) The bidder should make a note of the unique Tender ID assigned to each tender, in case they
want to obtain any clarification / help from the Helpdesk.
PREPARATION OF BIDS
1) Bidder should take into account any corrigendum published on the tender document before
submitting their bids.
2) Please go through the tender advertisement and the tender document carefully to understand the documents
required to be submitted as part of the bid. Please note the number of covers in which the bid documents have to be
submitted, the number of documents - including the names and content of each of the document that need to be
submitted. Any deviations from these may lead to rejection of the bid.
3) Bidder, in advance, should get ready the bid documents to be submitted as indicated in the
tender document / schedule and generally, they can be in PDF / XLS / RAR / DWF formats. Bid documents may be
scanned with 100 dpi with black and white option.
4) To avoid the time and effort required in uploading the same set of standard documents which are required to
be submitted as a part of every bid, a provision of uploading such standard documents (e.g. PAN card copy, annual
reports, auditor certificates etc.) has been provided to the bidders. Bidders can use "My Space" area available to
them to upload such documents.
These documents may be directly submitted from the "My Space" area while submitting a bid, and need not be
uploaded again and again. This will lead to a reduction in the time required for bid submission process.
38
SUBMISSION OF BIDS
1) Bidder should log into the site well in advance for bid submission so that he/she upload the bid in time i.e.
on or before the bid submission time. Bidder will be responsible for any delay due to other issues.
2) The bidder has to digitally sign and upload the required bid documents one by one as indicated in the tender
document.
3) Bidder has to select the payment option as "offline" to pay the EMD as applicable and enter details of the
transaction no. (UTR No.) at appropriate place.
4) Bidder should deposit the EMD as per the instructions specified in the tender document. The details of the
EMD should be filled carefully at specified place well before the
closure time of the bid as indicated in the tender form. Otherwise the uploaded bid will be
rejected.
5) Bidders are requested to note that they should necessarily submit their financial bids in the
format provided and no other format is acceptable. If the price bid has been given as a standard BoQ format with the
tender document, then the same is to be downloaded and to be filled by all the bidders. Bidders are required to
download the BoQ file, open it and complete the white coloured (unprotected) cells with their respective financial
quotes and other details (such as name of the bidder). No other cells should be changed. Once the details have been
completed, the bidder should save it and submit it online, without changing the filename. If the BoQ file is found to
be modified by the bidder, the bid will be rejected.
6) The server time (which is displayed on the bidders' dashboard) will be considered as the
standard time for referencing the deadlines for submission of the bids by the bidders, opening of bids etc.
The bidders should follow this time during bid submission.
7) All the documents being submitted by the bidders would be encrypted using PKI encryption techniques to
ensure the secrecy of the data. The data entered cannot be viewed by unauthorized persons until the time of bid
opening. The confidentiality of the bids is maintained using the secured Socket Layer 128 bit encryption
technology. Data storage encryption of sensitive fields is done.
8) The uploaded tender documents become readable only after the tender opening by the
authorized bid openers.
9) Upon the successful and timely submission of bids, the portal will give a successful bid
submission message & a bid summary will be displayed with the bid no. and the date & time of
submission of the bid with all other relevant details.
10) The bid summary has to be printed and kept as an acknowledgement of the submission of the bid. This
acknowledgement may be used as an entry pass for any bid opening meetings.
ASSISTANCE TO BIDDERS
1) The time for seeking clarification and giving replies may be specified by RO concerned preferably it should
be before dosing of the time of bids. The queries and replies will be submitted by e-mail only at the e-mail ID
indicated in the MTF. Any queries relating to the tender document and the terms and conditions contained therein
should be addressed to the Tender Inviting Authority for a tender or the relevant contact person indicated in the
tender.
2) Any queries relating to the process of online bid submission or queries relating to CPP Portal in general may
be directed to the 24x7 CPP Portal Helpdesk. The contact number for the helpdesk
is 1800 233 7315.
39
TENDER SUBMISSION UNDERTAKING

Date:___________
To,
__________________________
Sub: Acceptance of Terms & Conditions of Tender.

Tender Reference No:_______________________
Name of Tender / Work:_____________________
Dear Sir,
1. I/We have downloaded/obtained the tender document(s) for the above mentioned
'Tender/Work' from the web site(s) namely:_________________as per your advertisement,
given in the above mentioned website(s).
2. I / We hereby certify that I/we have read the entire terms and conditions of the tender documents
from Page No. to (including all documents like annexure(s), schedule(s), etc.), which form
part of the contract agreement and I / we shall abide hereby by the terms / conditions / clauses
contained therein.
3. The corrigendum(s) issued from time to time by your department/ organisations too have also been
taken into consideration, while submitting this acceptance letter.
4. I / We hereby unconditionally accept the tender conditions of above mentioned tender
document(s)/corrigendum(s) in its totality/entirety.
5. In case any provisions of this tender are found violated , then your department/ organisation shall
without prejudice to any other right or remedy be at liberty to reject this tender/bid including the
forfeiture of the full said earnest money deposit absolutely alongwith taking action as per other
remedies available under law.
6. I/ We hereby solemnly declare that the Proprietor/ one or more Partners/ Directors of this firm/
Company has relationship/has no relationship (tick whichever is applicable) with the employee of Food
Corporation of India as defined in the tender document (Name and Designation, place of posting of
employee to be mentioned).
Yours Faithfully,
(Signature of the Bidder, with Official Seal)
40
Appendix-I
FORWARDING LETTER
Recent photograph of tenderer
full name & address of the tenderer)
To,
THE GENERAL MANAGER, FOOD CORPORATION OF INDIA

REGIONAL OFFICE,AHMEDABAD-15.
Dear Sir,
1. I submit the e-tender for appointment as Handling & Transport Contractor from----
---------- to --------.
2. I have thoroughly examined and understood all the terms & conditions as contained in
the Tender document, invitation to tender, General Information to Tenderer and its annexure &
appendix and agree to abide by them.
3. I agree to keep the offer open for acceptance upto and inclusive of and
to the extension of the said date by 30 days in case it is so decided by the General Manager.
I/We shall be bound by communication of acceptance of the offer dispatched within the time.
I/we also agree that if the date upto which the offer would remain open is declared a holiday for
the Corporation the offer will remain open for acceptance till the next working day .
4. I have deposited EMD of Rs_____________ Rupees_______________(in word) through

NEFT/RTGS/Other Electronic Mean vide UTR No._________________________in the bank Account
No.______________Bank/Branch______________as mentioned in tender document. In the event of
my/our tender being accepted, I/We agree to furnish within fifteen working days of acceptance of the tender
Security Deposit as stipulated in the tender.
5. I hereby undertake to furnish an additional performance guarantee in the

form of bank guarantee of 10% of the contract value from ‘Scheduled Commercial Bank’
notified by RBI (excluding all Urban/Rural/State Co-operative Banks and Gramin Banks), which
shall be valid and enforceable till six months after the expiry of the contract
period (For tenderers without having the requisite experience) in addition to
Security Deposit in the form of Bank Draft or Pay Order or through ECS
and Bank Guarantee.
41
6. I do hereby declare that the entries made in the tender and Appendices/Annexures
attached therein are true and also that I/We shall be bound by the act of my/our duly constituted
Attorney.
7. I hereby declare that my Firm/Company has not been blacklisted or

otherwise debarred during the last three years by the Food Corporation of India, or
any department of Central or State Government or any other Public Sector
Undertaking, or any other client, for any failure to comply with the terms and
conditions of any contract, or for violation of any Statute, Rule, or Administrative
Instructions.(*)
OR
I hereby declare that I, my Firm/Company was blacklisted/debarred by (here

give the name of the client) for a period of , which period has expired on .
(Full details of the reasons for blacklisting/debarring, and the communication in this regard,
should be given)(*)
(*) (strike out whatever is not applicable)
8. I hereby declare that no contract entered into by me, my Firm/Company with

the Food Corporation of India, or any department of Central or State Government or
any other Public Sector Undertaking or any other client, has been terminated before
the expiry of the contract period at any point of time during the last three years.
9. I hereby declare that the Earnest Money Deposit and/or Security Deposit has
not been forfeited or adjusted against any compensation payable, in the case of any
Contract entered into by me/my firm/company/us with the Food Corporation of
India, or any department of Central or State Government or any other Public Sector
Undertaking during the last three years.
10. I hereby declare that I have not been convicted at any time by a Court of Law
of an offence and sentenced to imprisonment for a period of three years or more.
I/We certify that all information furnished by me/us is correct and true and in the event
that the information is found to be incorrect/untrue, the Food Corporation of India shall have the
right to disqualify me/us without giving any notice or reason therefor or summarily
terminate the contract, without prejudice to any other rights that the Corporation may have under
the Contract and Law.
(Signature of tenderer )
42
APPENDIX-II
(Reference para 5(a) of General Information to Tenderers)

(TO BE FILLED IN BY THE TENDERER)
Master data shall be provided by the tenderer alongwith the copy of GST registration certificate (if
available) as per following details:
1. Name, & Date of Birth of the Tenderer
2. Constitution of the Tenderer:- (Proprietor, Partnership Firm,

Private/Public Company). The name of the proprietor, or all
Partners, or, the Directors of the company, as applicable, should be
given
3. Business in which the tenderer is employed together with
particulars of the Head office and branches, if any, are
located.
4. PAN of the Business (alongwith copy of PAN Card)
5. Details of Goods (alongwith HSN code/ Excise
classification) being/ to be supplied to our organization
6. Details of Services (alongwith HSN code) being/ to be
supplied to our organization
7. Following details for each supplying State (from which
material/ services is being or proposed to be supplied to us)
[Refer comments].
a. Nature of the Tenderer (SEZ unit/ SEZ developer/ STPI

Unit/ Normal entity/ Foreign entity)
b. Category of Tenderer (Normal registered/ Registered

under composition/ Unregistered/ Located outside India.
c. Address
d. State code (Code as prescribed under GST).
e. Latest Contact No.
f. Latest Fax No. (if any)
g. Latest E-mail ID
h. GSTIN allotted by the Government (alongwith

registration certificate, if available).
i. Effective date of registration
Comments:
1. The information at Sl. No. 7 (a to i) needs to be provided
for each of the supplying State separately to us.
2. In case, you have obtained more than one registration in a

State for different business verticals, the information at Sl.
No. 7 (a to i) needs to be provided for the additional
registration in the same State separately.
43
8. Parties submitting bid under inexperienced category

shall also furnish following documents:-
i. Attested copy of Registered deed of
partnership/ Memorandum and Articles of
Association/By-laws/ Certificate of registration
etc. as applicable
ii. Power of Attorney of person signing the
tender
iii. Duly audited P & L Account and Balance
sheet for preceding 3 financial years or since
inception whichever is later.
iv. Copy of Income tax return of last three
years or since inception whichever is later. In
case of partnership firm than three year old/
proprietor firm, income tax returns of the
partners/proprietor may be furnished.
v. Bank Statements of last one year in case of
non-assesse”.
vi. Copy of PAN card.
List of Documents Attached
1. Forwarding Letter.
2. All supporting documents except tender document have to be signed, scanned, and uploaded in Technical
Bid. Price bid has to be scanned and uploaded at the requisite places in the e-Procurement system.
3. List of documents enclosed.
Document No.
1. Attested copy of Registered Deed of Partnership/Memorandum and Articles of
Association/ By-laws/ Certificate of Registration etc. as applicable. Yes/No
2. Power of Attorney of person signing the tender. Yes/No
3. Certificate of experience and details thereof Yes/No
4. An undertaking by way of an affidavit on stamp paper of appropriate value

indicating the details of claimed experience. Yes/No
5. Duly audited P&L account and Balance Sheet for preceding 3 financial years. For immediate
preceding financial year, in case the tender submission date is before the due date for finalization of
accounts as per law, financial statements for previous-3 years (prior to the immediate financial year)
shall be submitted. In case the bidder submits the experience for the years not covered
under P&L account and balance sheet of 3 financial years as mentioned above,
he/she shall also submit duly audited P&L account and balance sheet for the relevant
period for which experience has been claimed and submitted.
In case of Partnership, only the experience of the Firm will be reckoned and for the
purpose the experience of the Individual Partners will not be counted.
Yes/No
6. Copy of Income Tax Return/PAN Card. Yes/No
7. Copy of EPF Code Number and Proof of Deposit of EPF (copies of monthly challans)
for the relevant experience period, if applicable. Yes/No
8. Copy of GST registration certificate, if available Yes/No
(S i g na t ur e & Seal)
(Authorized Signatory)
44
APPENDIX-III
(Reference Clause VI (e) of the terms and conditions governing the contract.)
I WAGE BOOK AND WAGE SLIPS ETC:-
i) The contractor shall maintain a Wage Book of each worker in such form as may be
convenient at the place of work, but the same shall include the following particulars:-
a) Name of the Worker;
b) Rate of Daily or Monthly wages.
c) Nature of work on which employed.
d) Total number of days worked during each wage period.
e) Dates and periods for which worked overtime.
f) Gross wages payable for the work during each wage period.
g) All deductions made from the wage with an indication in each case of the
ground for which the deduction is made.
h) Wages actually paid for each wage period.
i) Signature or thumb impression of the worker.
ii) The Contractor shall also issue a wage slip containing the aforesaid particulars to each
worker employed by him on the work at least a day prior to the day of disbursement of wages.
iii) The Contractor shall issue an Employment Card in the prescribed Form at Appendix iii(a) to each
worker on the day of work or entry into his employment. If the worker has already any
such card with him from the previous employer, the contractor shall merely endorse that
Employment Card with relevant entries. On termination of employment, the Employment Card
shall again be endorsed by the contractor and returned to the worker.
II REGISTER OF UNPAID WAGES:-
The contractor shall maintain a Register of unpaid wages in such form as may be convenient
at the place of work but the same shall include the following particulars:-
(a) Full particulars of the work whose wages have not been paid.
(b) Reference number of the Muster Roll whose wage Register.
(c) Rate of wages.
(d) Wage period.
(e) Total amount not paid.
(f) Reasons for not making payment.
(g) How the amount of unpaid wages was utilized.
(h) Acquittance with dates.
45
III FINES AND DEDUCTIONS WHICH MAY BE MADE FROM WAGES:-
The wages of a worker shall be paid to him without any deductions of any kind
except the following:-
a) Fines
b) Deductions for absence from duty i.e. from the place or the places where by the terms
of his employment, he is required to work. The amount of deduction in shall be in
proportion to the period for which he was absent.
c) Deduction for damage to or loss of goods expressly entrusted to the employed

person for custody, or for loss of money or any other deduction which he is required to
account, where such damage or loss is directly attributable to his neglect or default.
d) Deduction for recovery of advances or for adjustment of over payment of wages,

advances granted shall be entered in a register.
e) Any other deduction which the Central Govt. may from time to time allow.
IV REGISTER OF FINES ETC:-
i) The contractor shall maintain a register of fines and a register of unpaid wages
of deductions for damage or loss in form No.1 and 2 as per Appendix-III (b) and
III(c) respectively which should be kept at the place work.
ii) The contractor shall maintain both in English and the local Indian Language, a
list approved by the Chief Labour Commissioner clearly stating the acts and
omissions for which penalty or fine may be imposed on a workman and display it in a
good condition in a conspicuous place of the work.
V PRESERVATION OF REGISTERS:-
The wage book, wage slips, the register of unpaid wages, the register of accidents,
the register of fines, deductions required to be maintained under these regulations shall be
preserved for 12 months after the date of last entry made in them shall be made available
for inspection by the Engineer-In-Charge Labour Welfare Officer or any Welfare Officer
or any other Officer authorized by the Ministry in this behalf.
46
APPENDIX-III (a)
TEMPORARY CONTRACTOR LABOUR'S EMPLOYMENT CARD Duly Attested

Photograph Of
The Concerned
Labourer
1. Name of the Labourer/Worker
2. Father's/Husband's Name
3. Date of Birth
4. EPF Membership No.------------------------------------------------------------
4. (i) Address (Local)
(ii) Permanent
5. Name & Address of FCI Contractor
6. Valid *
(* Period of the Contractor) From _to
Signature of the Contractor/

Authorised Representative
Back Side of the Card
Countersigned by
Manager (Depot)/Depot Incharge
Valid from to
(Ref. No, )
Seal of Manager (Depot)/Depot Incharge
Name of Depot
Place:
Date:
47
NO: S&C/13(32)/2021 - HG: DEESA ADHOC DATED:
27/05/2021
48
48
49
49
APPENDIX III(D)
SPEED POST/
E-mail
No.14(87)/2016-Coord.
Government of India
Ministry of Labour & Employment
O/o Chief Labour Commissioner (C)
New Delhi
*****
Dated: 25. 11 .2016

To,
All Dy. Chief Labour Commissioner(C)s.
SUBJECT:- PAYMENT OF WAGES TO WORKERS THROUGH BANK ACCOUNTS
*****
Sir,
For financial inclusion of workers, it has become necessary to ensure payment of
wages to workers through Bank Account.
Accordingly, you are advised to take up with all major employers to get Bank Accounts
opened in respect of each worker/employee, if not already opened, especially in respect of
contract and casual workers. Further, all Principal Employers and contractors should be
advised to ensure payment of wages to all employees including contract workers only through
Bank Account.
A report may be sent to this office by 02.12.2016 giving number of Bank Accounts opened
because of our efforts.
This may be accorded top priority as payment has to be made for current month by end of
this month or by first week of following month.
Yours faithfully
Sd/-
(A. K. Nayak)
Chief Labour Commissioner(C)
50
Proforma of Bank Guarantee of Security Money Deposit
(To be submitted on non-judicial stamp paper of appropriate value purchased in the name of the
issuing Bank)
This Deed of Guarantee made this day of between (Name of Bank)

having its registered office at (place) and one of its local offices at
(hereinafter referred to as the Surety), in favour of Food Corporation Of India, a
Statutory Corporation established under the Food Corporation Act,1964,having its Head
Office at 16-20,Barakhamba Lane,NewDelhi-110001(hereinafter referred to as FCI).
office at is bound to furnish Performance Guarantee in the form of Bank

Guarantee with FCI in connection with the award of a Tender for Handling & Transport
Contract at HG:DEESA (name of the centre)
WHEREAS the Tenderer as per clause no. IX.(a).II of terms and conditions of the tender
No.S&C/13(32)/2021 - HG: DEESA ADHOC dated 27/05/2021 has agreed to furnish
Performance Guarantee by way of Bank Guarantee for Rs. 5,00,000/-(Rupees Five Lacs
only) for due performance of all obligations under the contract within fifteen working days
from the date of acceptance of tender.
NOW THIS WITNESSETH:
1. That the Surety in consideration of the above tender made by the Tenderer to FCI hereby
undertake to pay on demand by the FCI and without demur, and without notice to the Tenderer, the
said amount of Rs. 5,00,000/- (Rupees Five Lacs Only).
2. This Guarantee shall not be affected/discharge by any infirmity or irregularity on the part of
the Tenderer and by dissolution or any change in the constitution of FCI, Tenderer or the Surety.
3. The Surety shall not and cannot revoke this guarantee during its currency except with
previous consent of FCI in writing.
4. Notwithstanding
Guarantee is restricted to Rs. 5,00,000/- (Rupees Five Lacs Only).
5. This Guarantee shall remain in force and effective upto .
6. The Surety will make the payment pursuant to the Demand issued by FCI notwithstanding
any dispute or disputes raised by the Tenderer against FCI, Bank or any other person(s) in any suit or
is absolute and unequivocal.
51
51
7. Any forbearance, act or omission on the part of FCI in enforcing any of the conditions of the
said Tender or showing any indulgence by FCI to the Tenderer shall not discharge the Surety in any
way and the obligations of the Surety under this Guarantee shall be discharged only on the written
intimation thereof being given to the Surety by FCI.
8. Notwithstanding anything contained hereinabove, unless a demand or claim under this

Guarantee is made on the surety in writing on or before the Surety shall be discharged from
all liabilities under this Guarantee thereafter.
9. The Surety has the power to issue this Guarantee under its Memorandum and Articles of
Association and the person who is hereby executing this Deed has the necessary powers to do so
under the authority conferred on him by the bank.
10. Cover message for this BG has been sent to FCI bankers i.e. ICICI Bank Ltd., 9
Phelps building, C.P., New Delhi. IFSC code ICIC0000007 through SFMS.
SIGNED AND DELIVERED For and on behalf of
For and on behalf of above named Bank
52
Proforma of Bank Guarantee to be furnished along with Security Deposit as Performance

Guarantee (where Tenderer does not have requisite experience as stipulated in the
Tender).
(To be submitted on non-judicial stamp paper of appropriate value purchased in the name of the
issuing Bank)
This Deed of Guarantee made this day of _between (Name of Bank)

having its registered office at (place) and one of its local offices at
(hereinafter referred to as the Surety), in favour of Food Corporation Of India, a
Statutory Corporation established under the Food Corporation Act,1964,having its Head
Office at 16-20,Barakhamba Lane,NewDelhi-110001(hereinafter referred to as FCI).
office at is bound to furnish Performance Guarantee in the form of Bank

Guarantee with FCI in connection with the award of a Tender for Handling & Transport
Contract at HG: DEESA (name of the centre)
WHEREAS the Tenderer as per clause no. IX.(a).III of terms and conditions of the tender
No. S&C/13(32)/2021 - HG: DEESA ADHOC dated 27/05/2021 has agreed to furnish
Performance Guarantee by way of Bank Guarantee for Rs. 5,00,000/- (Rupees Five Lacs
Only) for due performance of all obligations under the contract within fifteen working days
from the date of acceptance of tender.
NOW THIS WITNESSETH:
1. That the Surety in consideration of the above Tender made by the Tenderer to FCI hereby
undertakes to pay on demand by the FCI and without demur, and without notice to the Tenderer, the
said amount of Rs. 5,00,000/- (Rupees Five Lacs Only).
2. This Guarantee shall not be affected /discharged by any infirmity or irregularity on the part
of the Tenderer and by dissolution or any change in the constitution of FCI, Tenderer or the Surety.
3. The Surety shall not and cannot revoke this Guarantee during its currency except with
previous consent of FCI in writing.
4.
Guarantee is restricted to Rs. 5,00,000/- (Rupees Five Lacs Only).
5. This Guarantee shall remain in force and effective upto .
6. The Surety will make the payment pursuant to the Demand issued by FCI notwithstanding
any dispute or disputes raised by the Tenderer against FCI, Bank or any other person(s) in any suit or
Guarantee is
absolute and unequivocal.
53
53
7. Any forbearance, act or omission on the part of FCI in enforcing any of the conditions of the
said Tender or showing any indulgence by FCI to the Tenderer shall not discharge the Surety in any
way and the obligations of the Surety under this Guarantee shall be discharged only on the written
intimation thereof being given to the Surety by FCI.
8. Notwithstanding anything contained hereinabove, unless a demand or claim under this

Guarantee is made on the Surety in writing on or before the Surety shall be discharged from
all liabilities under Guarantee thereafter.
9. The Surety has the power to issue this Guarantee under its Memorandum and Articles of
Association and the person who is hereby executing this deed has the necessary powers to do so
under the authority conferred on him by the bank.
10. Cover message for this BG has been sent to FCI bankers i.e. ICICI Bank Ltd., 9
Phelps building, C.P., New Delhi. IFSC code ICIC0000007 through SFMS.
SIGNED AND DELIVERED For and on behalf of
For and on behalf of above named Bank
54
APPENDIX-VI
Proforma of Work Experience Certificate to be produced by the Tenderer
Sl Name Nature Contract Product Volume Total Financial Year Whether Remarks
. of the of the Period Handled Of Work Value wise Break Up of work
N Client work/ Handled Of work/ the executed
o. /Custo In MT Contract Work/Contract satisfactorily
Contract
mer executed Executed (Yes/No)
executed
FY Amount
Signature Not Verified

Digitally signed by PARTH RUSHABH
SHAH
Date: 2021.05.27 14:43:20 IST
55 Location: eProcure-EPROC

Food Corporation of IndiaRegional Office, Gujrat, FCI, MFPD

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NO: S&C/13(32)/2021 - HG: DEESA ADHOC DATED: 27/05/2021

Phone : 079-26753032, 26751576

1 Name of Depot for which tender invited HG:DEESA

महा प्रबंधक (क्षेत्र)

सहायक महा प्रबंधक (संनििा)

THE FOOD CORPORATION OF INDIA; REGIONAL OFFICE, AHMEDABAD

A. Last date for on line submission of tender up to 11-00 Hrs. On 07/06/21

B. Tender to be opened on line at 11-30 Hrs. on 08/06/21

C Tender t o remain open for acceptance up to and 23/07/21

Signature of General Manager (R)

GENERAL INFORMATION TO TENDERERS

(II) Godowns situated at a considerable

a) .Comprising ---------- sheds/godowns

(III) Godowns served by Railway

Godowns expected to be constructed/acquired during the proposed contract period:

1. Weight of the stocks may be required to be physically verified.

2 A. Object of the Contract:

B. Brief description of work:

C. Volume of work : No definite volume of work to be performed can be guaranteed during

3. Qualification conditions for Tender:

(II) Experience details in the proforma prescribed at Appendix VI s h a l l be f u r n i s h e d b y

(b) Signing of Tender

10. Corrupt practices

tampered/altered/manipulated during verification, the Tenderer will be liable for

General Manager (Region)

TERMS AND CONDITIONS GOVERNING CONTRACTS FOR TRANSPORT,

(vi) and include the Food Corporation Depots/ Godowns/Silos

III. Constitution of Contractor:

V. Relationship with third parties:

VI. Liability for Personnel:

Form -2 Nomination & Declaration Forms to be submitted for new entrants.

Form 3 The Contribution Card for the currency period Annually.

Form 5 Return of Employees qualifying for the Membership.

Form 5A Return of Ownership to be sent to the Regional Commissioner.

Form 6 Return of the Contribution Card and Annual Statement of Contribution.

Form -6A Consolidated Annual Contribution Statement.

Form 10 Form of Maintenance of Accounts.

Form 11 Balance Sheets

Form 12A Statement of Contribution Monthly.

i Payment of Wages to Workers:-

Form I Register of fines.

Form II Register of deduction for damage or loss caused to employer by

Form III Annual return.

Form IV O.T. Register for workers

Form V Muster Roll

XI Wage slips should be issued to the Contract Labour in a day prior

1. Time rated worker

(iii) Sufficient supply of drinking water at convenient places to be provided.

(iv) Sufficient number of latrines and urinals to be provided.

(c) Register of Fines in Form- XXI.

(d) Register of Advances in Form XXII.

VII. Bribes, Commission, corrupt , gifts etc.: -

An Act of bribe, gift or advantage, given, promised or offered, by or on behalf of

VIII. Period of Contract

IX. Security Deposit:

(g) Security Deposit

XI. Summary Termination:

XIII. Book Examination: -

XIV. Volume of Work:-

4. I have deposited EMD of Rs_ Rupees___(in word) through