SACRED HEART COLLEGE

CHAMPAGNAT CAMPUS
STAGE 2 WORKS
Kevlin Road, Omagh, BT78 1LG

Building Handover Manual

Practical Completion: March 2019

Contact Details
Watlington Rd, Garsington,
Oxford, OX44 9BD
+44 (0) 18 6574 7025
mcavoygroup.com
TABLE OF CONTENTS
SECTION 1 COMPANY AND INTRODUCTION

SECTION 2 PROJECT DESCRIPTION

• Project Description
• Key Contract Dates

SECTION 3 PROJECT CONTACT DETAILS

SECTION 4 CERTIFICATES AND WARRANTIES

SECTION 5 MAINTENANCE
• General Considerations
• Safety
• Preventative Maintenance Log Sheets
SECTION 6 SCHEDULES & SPECIFICATIONS

SECTION 7 MANUFACTURER’S LITERATURE

SECTION 8 AS INSTALLED DRAWINGS

SECTION 1: COMPANY AND INTRODUCTION

Financially sound and independent, this award-winning business

has been successfully delivering bespoke, fast-track offsite schemes
and interim modular buildings for almost 50 years. Its projects
are completed in up to half the time of in-situ construction, with
significantly less impact on the environment, greater certainty of
completion on time and budget and a highly flexible, agile approach to
building.

Watlington Road
Garsington Oxford
OX44 9BD
+44 (0) 18 6574 7025
mcavoygroup.com

The Group has two purpose-built manufacturing centres spanning

more than 120,000sqft and is leading the construction industry
in its application of digital technology and virtual reality. These
new technologies optimise efficiency and enhance collaboration
and customer engagement from design to manufacture and site
installation. McAvoy was the first offsite specialist to be accredited to
BIM Level 2.

McAvoy has become the very first offsite specialist to achieve Chartered
Building Company status with the Chartered Institute of Building.
We have joined an elite group of companies bearing the CIOB brand,
which is recognised as a kitemark for quality and excellence. Our new
CBC status will be an important factor in attracting new construction
talent into the business. We already have a significant number of
CIOB members at board level as well as in our wider construction
management operations. Our clients now have even greater certainty
that our business is managed professionally, meets ethical codes
and has robust policies in areas such as health and safety, equal
opportunities, and environmental performance.

This Building Handover Manual is designed to provide key

Documentation, contractor / sub-contractor and emergency contact
details clearly and easily for your ongoing reference.

Please ensure that this manual is kept in a convenient place which is

assessable by all of the building users.

3 SACRED HEART COLLEGE, CHAMPAGNAT CAMPUS STAGE 2 WORKS

BUILDING HANDOVER MANUAL
SECTION 2: PROJECT DESCRIPTION
The Sacred Heart College, Champagnat Campus Stage 2 Works has been carried
out by McAvoy at Kevlin Road, Omagh BT78 1LG.

Overview:

Chappell completed full construction of the facility including steel framing, con-
creting, glazing and partitioning. Service trades were overseen by Chappell and
included air-conditioning, power and data, communication, plumbing and fire
services.

Date of Practical Completion: 15th March 2019

Defects Liability Period Duration: 12 Months

SACRED HEART COLLEGE, CHAMPAGNAT CAMPUS STAGE 2 WORKS 1 4

BUILDING HANDOVER MANUAL
SECTION 3: PROJECT CONTACT DETAILS

SECTION 3.1: Project Specific

Principle Contractor Bricklaying

McAvoy SJB Bricklaying
Watlington Road, 8 Upper Canning Street,
Garsington, Oxford, Ton Pentre, RCT CF41 & HG
OX44 9BD 01443 421267
+44 (0) 18 6574 7025 [email protected]
mcavoygroup.com www.sjb-contractors.co.uk

Architect Cleaning
Quattro Design Architects Maps Cleaning Services
Matthews Warehouse 4 Heol Rees, Hengoed Ystrad
High Orchard Street Mynach, Mid Glamorgan,
Gloucester, Quays GL2 5QY CF82 7PB
01452 424234 [email protected]
[email protected]
www.quattrodesign.co.uk
Carpentry
Advanced Carpentry Solutions
Engineer Suite 10, Unit 3 Melin Corrwg
Jubb Consulting Engineers Business Park, Cardiff Road, Treforest
2A Oak Tree Court, Mulberry CF37 5BE
Drive, Cardiff Gate Business 02920 09 88 33
Park, Cardiff, CF23 8RS jarrad@advancedcarpentrysolutions.
029 20 524444 co.uk
[email protected] www.advancedcarpentrysolutions.
www.jubb.uk.com

Decoration
External Safety Consultant Taylor Decorating
Building Safety Group Unit 7/8 Curran Buildings, Curran
5 Pinkers Court, Road,
Gloucester Road, Rudgeway, Cardiff, South Glamorgan, CF10 5NE
Bristol, BS35 3QH 02920 371959
0300 304 9070 huwbumford@taylor-decorating.
[email protected] com
bsgltd.co.uk www.taylor-decorating.com

5 SACRED HEART COLLEGE, CHAMPAGNAT CAMPUS STAGE 2 WORKS

BUILDING HANDOVER MANUAL
Dry Lining
Downie Drywall Systems
Singleton Court, Wonastow Road,
Monmouth, NP25 5JA
01600 719365
[email protected]
downiedrywall.co.uk

Electrical Services (+ Fire Alarms)

Concept Fire & Electrical
Palmerston Workshops
Barry, Vale of Glamorgan CF63 2YZ
0800 181 4055
[email protected]
www.conceptfireandelectrical.com

External Windows & Doors

Glevum
Broadoak, Newnham on Severn,
Gloucestershire, GL14 1JF
0800 332 255
[email protected]
www.glevum.co.uk

Flat Roof Cover

Hartley Roofing Contractors
Phoenix Way, Garngoch Industrial Estate
Swansea, SA4 9WF
01792 897519
[email protected]
www.hartleyroofing.co.uk

Flooring
CS Flooring Solutions
Unit 2, Upper Boat Trading Estate,
Upper Boat, Treforest,
Pontypridd, CF37 5BP
0844 967 0870
[email protected]
www.carpet-services.com

SACRED HEART COLLEGE, CHAMPAGNAT CAMPUS STAGE 2 WORKS 1 6

BUILDING HANDOVER MANUAL
Ground Works
Morganstone
Unit 3, Llanelli Gate,
Dafen, Llanelli, SA14 8LQ
01554 779126
[email protected]
morganstone.co.uk

Kitchens (Fixing)
Advanced Carpentry Solutions
Suite 10, Unit 3, Melin Corrwg Business
Park, Cardiff Road, Treforest CF37 5BE
02920 09 88 33
[email protected]
www.advancedcarpentrysolutions.co.uk

Mastic
Sealability
Trident Business Park,
Holman Way, Nuneaton, CV11 4PN
02476 327149
[email protected]
www.sealability.co.uk

Mechanical Services
Concept Fire & Electrical
Palmerston Workshops,
Barry, Vale of Glamorgan, CF63 2YZ
0800 181 4055
[email protected]
www.conceptfireandelectrical.com

Pitched Roof Cover

Hartley Roofing Contractors
Phoenix Way
Garngoch Industrial Estate
Swansea, SA4 9WF
01792 897519
[email protected]
www.hartleyroofing.co.uk

7 SACRED HEART COLLEGE, CHAMPAGNAT CAMPUS STAGE 2 WORKS

BUILDING HANDOVER MANUAL
Lifts
Cardiff Lifts
CLC House, Dyfrig Road,
Cardiff, CF5 5AD
02920 404 404
[email protected]
cardiff-lift.co.uk

Security Services
Aegis Security Ltd
0845 643 0626
[email protected]
www.aegiscctv.co.uk/

Tiling
S&P Ceramics Ltd
[email protected]

Timber Fencing
Price Fencing
Midec Building, Unit F,
Maesgwynne Industrial Estate,
Cefn Coed, Merthyr Tydfil, CF48 2SD
01685 388622
[email protected]
pricefencing.co.uk

Timber Frame
Lowfield Timber Frames
Marton, Nr Welshpool,
Powys, SY21 8JX
01743 891922
[email protected]
lowfieldtimberframes.co.uk

Grouting
Van Elle
Summit Close, Kirkby in Ashfield,
Nottinghamshire, NG17 8GJ
01773 580580
[email protected]
van-elle.co.uk

SACRED HEART COLLEGE, CHAMPAGNAT CAMPUS STAGE 2 WORKS 1 8

BUILDING HANDOVER MANUAL
Hoarding
Price Fencing
Midec Building, Unit F,
Maesgwynne Industrial Estate,
Cefn Coed, Merthyr Tydfil, CF48 2SD
01685 388622
[email protected]
pricefencing.co.uk

Insulation (wall)
Downie Drywall Systems
Singleton Court, Wonastow Road,
Monmouth, NP25 5JA
01600 719365
[email protected]
downiedrywall.co.uk

Fire Sprinklers
Fire Protection Services
Unit 16 Oxwich Court,
Valley Way, Enterprise Park
Swansea, SA6 8RA
01792 774085
[email protected]
fpsfire.co.uk

Aluminium Windows
AB Glass
Addison Road, Chilton Industrial Estate
Sudbury, Suffolk, CO10 2YW
01787 880099
[email protected]
www.abglass.co.uk

Ash Screens (communal areas)

Abbey Glass
Unit 3, Ynyshir Industrial Estate
Porth, CF39 0HU
01443 238787
[email protected]
abbeyglassuk.com

9 SACRED HEART COLLEGE, CHAMPAGNAT CAMPUS STAGE 2 WORKS

BUILDING HANDOVER MANUAL
Fire Protection / Sprinkler Pipe
Lagging (attic)
Avalon Insulation Services
Llewellyn’s Quay, Port Talbot, SA13 1RF
01639 890746
[email protected]
www.ais-uk.co

Loft Insulation
Castle Energy Services
Unit 7, Severnlink Distribution Centre,
Chepstow, NP16 6UN
01291 622202
[email protected]
castleenergyservices.com

Steel Manufacturing (canopy & railing)

Erection + Welding
Unit 21, Oakland’s Business Park,
Ferndale, Rhondda, CF43 4UG
01443 755400
[email protected]
www.erectionandwelding.co.uk

EMERGENCY CONTACT
Dial: 999

Ebbw Vale Fire Brigade

Cemetery Road,
Ebbw Vale, NP23 6LE
01443 232000
www.southwales-fire.gov.uk
Ebbw Vale Police Station
28 Bethcar Street,
Ebbw Vale, NP23 6UY
01633 838111
www.gwent.police.uk
Blaenau-Gwent County Borough
Council
The Civic Centre
Ebbw Vale, Gwent, NP23 6XB
01495 311556
www.blaenau-gwent.gov.uk
SACRED HEART COLLEGE, CHAMPAGNAT CAMPUS STAGE 2 WORKS 1 10
BUILDING HANDOVER MANUAL
SECTION 4: CERTIFICATES AND WARRANTIES
This section contains compliance certificates and warranties applicable
to the project.

Aluminium
- Alspec - Aluminium Systems Compliance Letter
- Integral Aluminium - Warranty
- Viridian - Laminate Warranty

Appliances and Stainless Steel Benches

- Gas Certificate of Compliance

Ceilings, Partitions, & External Cladding

- ADA - Product Guarantee
- ExoTec - 10 Year Warranty
- Fletcher Insulation - Warranty
- HardieTex - 10 Year Warranty
- James Hardie - ExoTec Facade Panel & Fixing System Product Warranty
- James Hardie - HardieTexTM System Product Warranty
- James Hardie - Villaboard Lining Product Warranty
- Knauf AMF - Warranty
- Knauf - 10 Year Product Warranty
- Studco - Warranty
- USG Boral - 30 Year Limited Warranty
- USG Boral - Warranty Commercial Applications
- Villaboard - 10 Year Warranty

Demolition
- DEMS Consultants - Airborne Asbestos Dust Monitoring
- DEMS Consultants - Inspection Certificate 199011

Door Hardware
- BC Stainless Fabrication - Product Guarantee
- DORMA - Warranty
- Kaba - Warranty
- Kilargo - Warranty
- McCallum - Warranty
- Metlam - Warranty
- Scope Distributors - Guarantee

Door Supply
- Door Supply Warranty

11 SACRED HEART COLLEGE, CHAMPAGNAT CAMPUS STAGE 2 WORKS

BUILDING HANDOVER MANUAL
Joinery
- Artia Cabinet Hardware Systems Warranty
- Hafele Warranty
- Hettich Australia Warranty
- B&S Joinery Warranty
- Laminex Warranty

Mechanical
- Electrical Certificate of Compliance

Paving
- APS - Guarantee
- APS - Quality Inspection Report
- Best Bricks & Pavers - Warranty

Plumbing
- Plumbing Certificate of Compliance

Roller Shutters
- Gliderol - Warranty

Structural Steel
- Project Certificate of Conformance (USB Only)

1. Fabrication
- 3003 Inspection & Test Plan 11-01-19
- 3003 Inspection & Test Plan 14-11-18
- 3003 Welding Register 01-19
- 3003 Welding Register 11-18
- 3003-005 Inspection & Test Plan
- 3003-005 Welding Register
- Cutting Pattern Diagram

2. Material Certificates
- Mills Test Certificate 18042307
- APT Product Test Certificate 181531
- Mills Test Certificate K14055

3. Welding Consumables Certificates

- Material Test Certificate - 706B09-1_170701
- Material Test Certificate - 706B09-1_170801
- Material Test Certificate - 706B09-1_171001

SACRED HEART COLLEGE, CHAMPAGNAT CAMPUS STAGE 2 WORKS 1 12

BUILDING HANDOVER MANUAL
- Material Test Certificate - 706B09-1_171201
- Material Test Certificate - 706B09-1_171102
- Test Certificate - 1807001G-926640-1
- Test Certificate - 1809008C-926640-2
- Test Certificate - 1745010P-938928-1
- Test Certificate - 1749026L
- Test Certificate - 1822001E 28-07-18
- Test Certificate - 1825001I
- Test Certificate - 1828006K 25-08-18
- Test Certificate - 1822001E 18-08-18
- Material Weight Certificate - 1815001K
- Test Certificate - 1807001L
- Test Certificate - 1828006K 15-09-18
- Test Certificate - 1836001N 13-10-18
- Material Test Certificate - 706B09-1_ 180601
- Test Certificate - 1836001N 3-11-18
- Test Certificate - 1836001R
- Test Certificate - 1836001N 10-11-18
- Test Certificate - 18410010 15-12-18
- Test Certificate - 1833001K & 18410010 12-01-19
- Test Certificate - 1845002M
- Test Certificate - 1848003I
- Welding Consumables Register

4. Welding Qualifications
- Welder Qualification Report - GANT-004-DC
- Welder Qualification Report - GANT-004-DL
- Welder Qualification Report - GANT-004-DP
- Welder Qualification Report - GANT-004-GS
- Welder Qualification Report - GANT-004-JT
- Welder Qualification Report - GANT-004-MB
- Welder Qualification Report - GANT-004-MH
- Welder Qualification Report - GANT-004-PB
- Welder Qualification Report - GANT-004-RS
- Welder Qualification Report - GANT-004-TC
- Gant & Sons - WQT Register

Tiling
- Total Commercial Ceramics Warranty

Toilet Partitions
- Adam Jones - 2 Year Aqualoo Warranty

13 SACRED HEART COLLEGE, CHAMPAGNAT CAMPUS STAGE 2 WORKS

BUILDING HANDOVER MANUAL
- Adam Jones - 5 Year Lockers & Seating Warranty
- Adam Jones - Lifetime Shower & Toilet Partitioning Warranty
- Laminex - Compact Laminates Warranty

Waterproofing
- Integrated Waterproofing - 10 Year Warranty

SECTION 5: MAINTENANCE

SECTION 5.1: General

This section provides guidance on maintenance procedures for the

elements installed as part of these project works.

Regular maintenance is important to improve safety, increases

efficiency, improves reliability and increases satisfaction of the building
occupants.

It is recommended that a qualified Maintenance Contractor carries out

maintenance on all plant and equipment.

WARNING
The following should not be attempted by any unqualified personnel:
• Open or touch any electrical switchboard or electrical equipment
unless qualified and authorised
• Leave any switchboard without locking it up with a key
• Leave the plant operating in a potentially dangerous condition
• Turn off electric motors, which are operating from the power
isolating switch (always use the control isolating switch)
• Modify or alter any part of the control circuit without authorisation
• Attempt to restart any conditioning equipment, as possible further
damage may occur.

SECTION 5.2: OUT OF ORDER Signage

When carrying out maintenance on any item of plant and equipment

the maintenance
personnel shall hang a sign on the equipment detailing it is out of
order and being serviced
• and not to be operated, the sign should clearly detail the following:

SACRED HEART COLLEGE, CHAMPAGNAT CAMPUS STAGE 2 WORKS 1 14

BUILDING HANDOVER MANUAL
• Reason for being turned off
• Time turned off
• Expected duration of shutdown
• Person responsible for shutdown

SECTION 5.3: Safe Work Practices

All maintenance personnel shall:

• Abide by any signs installed on or around items of equipment
• Use the correct tools and equipment during servicing
• Make sure the correct lubricants are used
• Leave the plant enclosure and equipment area clean and tidy after
service
• Immediately replace any parts that are showing wear or damage
that will fail before the next service

SECTION 5.4: Preventative Maintenance Log Sheets

This section describes the routine maintenance requirements as per

manufacturer’s recommendations and industry ‘best practices’ for
the mechanical services systems installed and commissioned for this
project. These maintenance procedures should be used as a guide
only, with all necessary safety precautions undertaken.

This section contains the frequency at which the various tasks should
be carried out.
• Always ensure that any works requiring power isolation is done so
with the power isolated in a safe and correct manner. Only qualified
electrical personnel should repair and maintain electrical wiring and
equipment.
• In the event of plant failure, the resident maintenance personnel
should be informed immediately.
• If the fault can be considered significant and it is within the defects
liability period, the mechanical services contractor should be
contacted for rectification.
• Only qualified maintenance personnel should attempt routine
maintenance procedures or fault diagnostics.
• It is important to clearly communicate to others who may be in the
area (or may be working on the systems) if you have isolated the
equipment or if there is a fault. This may be done through use of
signs and/or a log book.
• Ensure that all notable maintenance visits and actions are logged in

15 SACRED HEART COLLEGE, CHAMPAGNAT CAMPUS STAGE 2 WORKS

BUILDING HANDOVER MANUAL
 the sheetsprovided within this manual. These sheets should be used
to provide a history of the plants’ performance and problems.

Refer to the Manufacturer’s Literature for any additional maintenance

requirements specific to the equipment installed which may be
recommended by the manufacturer.

Preventative Maintenance Log Sheet - Above Ground Waterproofing

Site Name:
Unit Reference:

Maintenance and testing shall be in accordance with Australian

Standard 4654-2012, waterproofing membranes for external above-
ground use Part 2: Design and installation.

Quarterly Inspection Items

Commencement Date: Initial when done

Visibly inspect the waterproofing system for evidence of
deterioration
Inspect, maintain and repair deterioration of:
• Membranes
• Adhesion
• Flashings
• Cappings
• Fixings
• Sealants
• Lap joints
• Coatings
Inspect, maintain and repair damage as a result of traffic
Inspect, maintain and repair structural interference
Inspect, maintain and unblock drainage systems
Inspect, maintain and repair root damage
Inspect, maintain and repair as a result of birds, pests
and wildlife damage

SACRED HEART COLLEGE, CHAMPAGNAT CAMPUS STAGE 2 WORKS 1 16

BUILDING HANDOVER MANUAL
Preventative Maintenance Log Sheet - Cabinetry

Site Name:
Unit Reference:

As Required Inspection Items

Commencement Date: Initial when done

Cleaning of benchtops and doors with

standard cleaning products and a soft
non-abrasive cloth, ensuring excessive
moisture is not left behind
Buffing scratches or marks. Fine
scratches and scuff marks can often be
removed with a good quality car polish

Preventative Maintenance Log Sheet - Carpet Flooring

Site Name:
Unit Reference:

As Required Inspection Items

Commencement Date: Initial when done

Remove dust and loose dirt by

vacuum cleaning (daily vacuuming is
recommended for high traffic areas)
Remove spots, stains and spillages
with a damp cloth and a
neutral floor cleaner

Annual Inspection Items

Commencement Date: Initial when done

Hot water extraction cleaning on
carpet for a deep clean

17 SACRED HEART COLLEGE, CHAMPAGNAT CAMPUS STAGE 2 WORKS

BUILDING HANDOVER MANUAL
Preventative Maintenance Log Sheet - Concrete

Site Name:
Unit Reference:

Inspections of structural concrete shall be in accordance with HB 84-

2006 Guide to Concrete Repair and protections.

As Required Inspection Items

Commencement Date: Initial when done

Ensure regular spray cleaning and rubbish
removal is undertaken
Inspect for any height changes between the
concrete slabs which may pose a safety risk

Annual Inspection Items

Commencement Date: Initial when done

Visually inspect for any cracks/ damage

Preventative Maintenance Log Sheet - Curtains

Site Name:
Unit Reference:

Monthly Inspection Items

Commencement Date: Initial when done

Use a vacuum cleaner on curtains to remove
any loose dirt and debris

Bi-annual Inspection Items

Commencement Date: Initial when done

Dry clean curtains
Ensure care instructions are followed
when washing the curtains
Do not wash large full length curtain in
a domestic washing machine to avoid
shrinkage and colour fading
SACRED HEART COLLEGE, CHAMPAGNAT CAMPUS STAGE 2 WORKS 1 18
BUILDING HANDOVER MANUAL
Preventative Maintenance Log Sheet - Door Hardware

Site Name:
Unit Reference:

Weekly Inspection Items

Commencement Date: Initial when done

Ensure all hardware is cleaned with a soft bristle
brush and a solution of mild liquid detergent in
warm water. Rinse thoroughly with water once
cleaned to remove any soap deposits

Annual Inspection Items

Commencement Date: Initial when done

Remove any dirt and grime around key
barrels using a soft bristle brush and
a solution of mild liquid detergent in
warm water
Ensure key barrels are kept lubricated
with a small amount of powdered
graphite to a key and insert the key
in the lock barrel, alternatively a
specialised non-oily lubricant spray can
be used
Ensure all hinges are lubricated with a
specialised non-oily lubricant spray
For heavy corrosion on stainless
steel hardware, use a steel scourer to
remove and discolouration

19 SACRED HEART COLLEGE, CHAMPAGNAT CAMPUS STAGE 2 WORKS

BUILDING HANDOVER MANUAL
Preventative Maintenance Log Sheet -
Epoxy Flooring / Waterproofing

Site Name:
Unit Reference:

Maintenance and testing shall be in accordance with Australian

Standard 4654-2012, Waterproofing membranes for external above-
ground use Part 2: Design and installation.

Quarterly Inspection Items

Commencement Date: Initial when done

Visually inspect the waterproofing system for
evidence of deterioration
Inspect, maintain, and repair deterioration of:
• Membranes
• Adhesion
• Flashings
• Cappings
• Fixings
• Sealants
• Lap joints
• Coatings
Inspect, maintain, and repair damage as a result
of traffic
Inspect, maintain, and repair structural
interferences
Inspect, maintain, and unblock drainage
systems
Inspect, maintain, and repair root damage

Inspect, maintain, and repair damage as a result

of birds, pests,
and wildlife damage

SACRED HEART COLLEGE, CHAMPAGNAT CAMPUS STAGE 2 WORKS 1 20

BUILDING HANDOVER MANUAL
Preventative Maintenance Log Sheet - Exterior Painting

Site Name:
Unit Reference:

Maintenance shall be carried out in accordance with the following:

• AS 1077.9: Exterior paint applications

Quarterly Inspection Items

Commencement Date: Initial when done

Visually inspect and remove any vegetation
coming into contact with the painting
Visually inspect for moss and salt damp, remove
with a hose and soft bristled brush or broom
Clean the surface with a soft bristle, non
abrasive brush and a solution of mild detergent
and warm water, ensuring to thoroughly rinse
the surfaces with clean water to remove any
soap residue
Visually inspect for any cracks or damage to
paint work

Annual Inspection Items

Commencement Date: Initial when done

Clean the surface with a soft bristle brush or
broom and a hose
Visually inspect for any blisters within the paint
work. Blisters can be removed by scraping and
sanding them down, then repainting the area

21 SACRED HEART COLLEGE, CHAMPAGNAT CAMPUS STAGE 2 WORKS

BUILDING HANDOVER MANUAL
Preventative Maintenance Log Sheet - External Paving

Site Name:
Unit Reference:

As Required Inspection Items

Commencement Date: Initial when done

Ensure all leaves and debris are swept away
with a hard bristled brush to avoid staining and
debris build up (Electric leaf blowers can also be
used for larger areas)

Visually inspect for cracks

Ensure regular rubbish removal is undertaken

Replace intertile sand between when required

to protect structural integrity ( do not use an
industrial vacuum)

Quarterly Inspection Items

Commencement Date: Initial when done

Ensure pavers are keep free of weeds by
spraying with weedicide
Flush pavers with a soft hose to remove
stubborn dirt and debris
Inspect for any height changes between the
pavers which may pose a safety risk and consult
an expect if the issue is considered a risk

SACRED HEART COLLEGE, CHAMPAGNAT CAMPUS STAGE 2 WORKS 1 22

BUILDING HANDOVER MANUAL
Preventative Maintenance Log Sheet - Glazing Windows / Doors

Site Name:
Unit Reference:

Monthly Inspection Items

Commencement Date: Initial when done

Visually inspect for cracks, chips, scratches and any breakages
Visually inspect for water ingress, if located investigate the
source - consult with an expert if concerned
Visually inspect for any presence of condensation
Spot clean any marks and dry with a grit free squeegee or
hose. Acetone can be used on glass surfaces for stubborn
spots and marks (ensuring the acetone does not come into
contact with any painted surfaces as this may cause damage)
Avoid excessive amounts of water entering the roller and
locking systems
Dry with a chamois, if required
Ensure key barrels ( if applicable) are kept lubricated with
a small amount of powdered graphite to a key and insert
the key in the lock barrel, alternatively a specialised non-oily
lubricant spray can be used

Quarterly Inspection Items

Commencement Date: Initial when done

Inspect all fittings and screw fixings for firmness
Visually inspect for any damage to sealants
around window frames
Clean using a sponge or soft brush and warm
water with a mild detergent. Avoid cleaning
agents with a caustic base, abrasive materials or
harsh chemicals.
Ensure key barrels ( if applicable) are kept
lubricated with a small amount of powdered
graphite to a key and insert the key in the
lock barrel, alternatively a specialised non-oily
lubricant spray can be used
Ensure all hinges (if applicable) are lubricated
with a specialised non-oily lubricant spray
If the glass doors are sliding and use a guide
track, ensure dirt and debris are removed from
the tracks to ensure the doors operate smoothly

23 SACRED HEART COLLEGE, CHAMPAGNAT CAMPUS STAGE 2 WORKS

BUILDING HANDOVER MANUAL
Preventative Maintenance Log Sheet - Indoor Furniture

Site Name:
Unit Reference:

General Items

Commencement Date: Initial when done

Ensure any spills are cleaned immediately with a soft wet
cloth to avoid permanent damage
Avoid excessive heat and moisture, as this may permanently
damage the furniture

Quarterly Inspection Items

Commencement Date: Initial when done

Clean stainless steel furniture or furniture fittings with a soft
wet cloth
Visually inspect to ensure any fittings, fixtures and screws are
not loose, tighten as required
Use a micro-fibre duster to clean the furniture to avoid build
up of dust, dirt and grime
Use an upholstery vacuum cleaner fitting to clean fabric
furnishings
To remove rust from metal furniture or furniture fittings with
a liquid metal polisher and steel wool (ensuring to brush in
the direction of the grain)

As Required Inspection Items

Commencement Date: Initial when done

Sand and re-oil / re-stain wooden furniture
To remove rust from metal furniture or furniture fittings with a
liquid metal polisher and steel wool (ensuring to brush in the
direction of the grain)

SACRED HEART COLLEGE, CHAMPAGNAT CAMPUS STAGE 2 WORKS 1 24

BUILDING HANDOVER MANUAL
Preventative Maintenance Log Sheet - Interior Painting

Site Name:
Unit Reference:

General Items

Commencement Date: Initial when done

Ensure paintwork is not exposed to excessive heat as this may
cause damage
Ensure paintwork is not exposed to excessive moisture as this
may cause damage

Quarterly Inspection Items

Commencement Date: Initial when done

Carefully remove any loose surface dirt and debris with a soft
wet sponge
Clean the surface with a soft bristle, non abrasive brush and a
solution of mild detergent and warm water, ensuring to
thoroughly rinse the surfaces with clean water to remove any
soap residue

25 SACRED HEART COLLEGE, CHAMPAGNAT CAMPUS STAGE 2 WORKS

BUILDING HANDOVER MANUAL
Preventative Maintenance Log Sheet -
Internal Partitions / Plasterboard

Site Name:
Unit Reference:

Quarterly Inspection Items

Commencement Date: Initial when done

Clean painted partitions using a soft cloth or sponge with
mild soapy water or a general purpose house cleaner. Apply
gentle pressure when wiping. Rinse with clean water
Clean stubborn stains from painted partitions by carefully
using an abrasive cleaner and water or a solution of household
bleach diluted with water. Rinse with clean water
Ensure to always wipe gently and not scrub the surface when
cleaning
Pencil marks and smudges can be removed with an ordinary
art gum eraser
Inspect for any cracks within the paint

Preventative Maintenance Log Sheet - Laminates

Site Name:
Unit Reference:

Quarterly Inspection Items

Commencement Date: Initial when done

Remove spots, stains and spillages with a damp mop or cloth
and a neutral floor cleaner
Ensure excess moisture is cleaned up
Regular sweeping with a soft broom to avoid damage

SACRED HEART COLLEGE, CHAMPAGNAT CAMPUS STAGE 2 WORKS 1 26

BUILDING HANDOVER MANUAL
Preventative Maintenance Log Sheet - Laminex

Site Name:
Unit Reference:

General Items

Commencement Date: Initial when done

Ensure all spills are cleaned immediately to avoid staining
Avoid using scourers and abrasive cleaners as they will
damage the surface
Do not place hot objects on the laminex as this will damage
the surface
Do not cut directly onto the laminex surface

Do not drag items across the surface of laminex as this will

create scratches

As Required Inspection Items

Commencement Date: Initial when done

Use a damp cloth or all purpose cleaner and soft cloth to wipe
away most spills and marks
Do not use bleach, wax or polish when cleaning as this may
dull the surface
Use an all purpose cleaner such as windex or spray n wipe to
remove any streaks from the surface

27 SACRED HEART COLLEGE, CHAMPAGNAT CAMPUS STAGE 2 WORKS

BUILDING HANDOVER MANUAL
Preventative Maintenance Log Sheet - Landscaping

Site Name:
Unit Reference:

Quarterly Inspection Items

Commencement Date: Initial when done

Flushing of irrigation valves and pipes
Inspection of irrigation controller, ensure it is plugged in and
functioning correctly
Review time scheduling of irrigation controller to ensure it
matches current season
Check the irrigation pipes for any damage and repair as
necessary
Test each irrigation zone to check it is operating correctly

Weed spraying of all garden beds / pulling out weeds

Trim back any trees or plants that require it

Annual Inspection Items

Commencement Date: Initial when done

Top up garden beds when mulch is low and remove all
rubbish
Fertiliser to be distributed to planted areas and trees

As Required Inspection Items

Commencement Date: Initial when done

Mow and edge lawns
Sweep or blow clean all walkways, curbs and gutters
Treat for any signs of disease or pest infestation

SACRED HEART COLLEGE, CHAMPAGNAT CAMPUS STAGE 2 WORKS 1 28

BUILDING HANDOVER MANUAL
Preventative Maintenance Log Sheet - Masonry

Site Name:
Unit Reference:

Quarterly Inspection Items

Commencement Date: Initial when done

Clean dirt, debris, moss and algae from brickwork with a high
pressure cleaner and thick bristled broom or brush

Annual Inspection Items

Commencement Date: Initial when done

Visually inspect the brickwork for any damage

Visually inspect and replace any torn or cracked sealants

Remove excessive plant growth from around the brickwork

to avoid moisture damage
Visually inspect for hairline cracks in brickwork, if present
surface grout the cracks to avoid further damage
Consult with an expect and have any severely cracked or
damaged brickwork removed and replaced to avoid further
damage to remaining brickwork

29 SACRED HEART COLLEGE, CHAMPAGNAT CAMPUS STAGE 2 WORKS

BUILDING HANDOVER MANUAL
Preventative Maintenance Log Sheet - Metal Deck Roofing

Site Name:
Unit Reference:

Quarterly Inspection Items

Commencement Date: Initial when done

Visually inspect valley and box gutters, remove leaves / debris.
Flush through
Removal of leaves and debris located on the roofing
materials or within the gutters
Visual inspection of roof to identify any foreign substance
and atmospheric fallout in gutters/downpipes on the roofing
system
Cleaning of unnaturally washed areas of the roof
Check seals, cappings, fasteners and flashings. Check
Flashings
- Colorbond
Check pipes and vents

SACRED HEART COLLEGE, CHAMPAGNAT CAMPUS STAGE 2 WORKS 1 30

BUILDING HANDOVER MANUAL
Preventative Maintenance Log Sheet - Panel Doors

Site Name:
Unit Reference:

General Items

Commencement Date: Initial when done

Ensure doors are not subject to excessive heat as this may
cause permanent damage
Ensure doors are not exposed to excessive moisture as this
may cause permanent damage

Monthly Inspection Items

Commencement Date: Initial when done

Wipe surfaces with a soft cloth and mild household cleaning
spray, ensure you do not rub the surface too hard. Use a dry
soft cloth to remove any residue after cleaning
Methylated spirits and a soft cloth can be used for stubborn
marks and spots
Ensure key barrels ( if applicable) are kept lubricated with
a small amount of powdered graphite to a key and insert
the key in the lock barrel, alternatively a specialised non-oily
lubricant spray can be used

31 SACRED HEART COLLEGE, CHAMPAGNAT CAMPUS STAGE 2 WORKS

BUILDING HANDOVER MANUAL
Preventative Maintenance Log Sheet - Signage

Site Name:
Unit Reference:

Quarterly Inspection Items

Commencement Date: Initial when done

Clean signage with a high pressure cleaner to remove dirt and
debris
Replace any bulbs associated with light up signage
Inspect for any graffiti and remove as necessary
Inspect and repair any brackets or fittings associated with
hanging signage
Carry out night illumination audit if required

Annual Inspection Items

Commencement Date: Initial when done

Inspect and carry out any signage rejuvenation that may be
required

SACRED HEART COLLEGE, CHAMPAGNAT CAMPUS STAGE 2 WORKS 1 32

BUILDING HANDOVER MANUAL
Preventative Maintenance Log Sheet - Solid Timber Doors

Site Name:
Unit Reference:

General Items

Commencement Date: Initial when done

Ensure doors are not subject to excessive heat as this may
cause shrinkage

Quarterly Inspection Items

Commencement Date: Initial when done

Apply specialised wood polish to surface of door to maintain
integrity and appearance
Ensure key barrels ( if applicable) are kept lubricated with
a small amount of powdered graphite to a key and insert
the key in the lock barrel, alternatively a specialised non-oily
lubricant spray can be used
Ensure all hinges are lubricated with a specialised non-oily
lubricant spray
Ensure all hinge screws and bolts are tight, always tight if
loose

33 SACRED HEART COLLEGE, CHAMPAGNAT CAMPUS STAGE 2 WORKS

BUILDING HANDOVER MANUAL
Preventative Maintenance Log Sheet - Structural Steel

Site Name:
Unit Reference:

Maintenance and testing shall be in accordance with Australian

Standard AS/NZS 2312.1:2014, Guide to the protection of structural steel
against atmospheric corrosion by the use of protective coatings.
The steel structures shall be periodically inspected and maintenance
will include a combination of analytical study and onsite inspection.
The onsite inspection should be detailed enough to recognise
any structural deficiency, assess its seriousness and initiate action
necessary to keep the structure in safe condition.

Annual Inspection Items

Commencement Date: Initial when done

Inspect Structural Steel to assess for structural deficiency and
ascertain any works required
Removing debris
Cleaning of drains, joints and bearings
Cleaning and painting any surfaces that require maintenance

As Required Inspection Items

Commencement Date: Initial when done

Tightening or replacing bolts and nuts
Replacing/repairing joint material and joint headers
Repairing or replacing girders, caps, decks and/or piles
Repairing damage to beams

SACRED HEART COLLEGE, CHAMPAGNAT CAMPUS STAGE 2 WORKS 1 34

BUILDING HANDOVER MANUAL
Preventative Maintenance Log Sheet - Tiling

Site Name:
Unit Reference:

As Required Inspection Items

Commencement Date: Initial when done

Ensure thorough cleaning of any buildup within grout lines
Remove dust and loose dirt by vacuum cleaning, sweeping or
mopping
Remove spots, stains and spillages with a damp mop or cloth
and a neutral floor cleaner
Ensure any buildup of cleaning chemicals is removed
Ensure no excess moisture is left on tiled areas

Annual Inspection Items

Commencement Date: Initial when done

Spray buff the floor with a motorized machine

Preventative Maintenance Log Sheet - Vinyl Flooring

Site Name:
Unit Reference:

As Required Inspection Items

Commencement Date: Initial when done

Sweep the floor with a clean broom to remove all dirt and
foreign matter
Spot mop any spillages as soon as they occur to prevent
damage
Mop the floor with a damp mop, take care to ensure no excess
moisture is left behind.
After mopping the floor may be buffed to condition the
surface and enhance the appearance of the vinyl

35 SACRED HEART COLLEGE, CHAMPAGNAT CAMPUS STAGE 2 WORKS

BUILDING HANDOVER MANUAL
SECTION 6: SCHEDULES AND SPECIFICATIONS
The following table provides details on the Fixtures Schedules and
Specifications for the project as contained within this manual.

Schedule / Specification Title Number

Specification No. 1647 (USB only) Volume 1
Specification No. 1647 (USB only) Volume 2
Specification No. 1647 (USB only) Volume 3
Door Hardware Schedule DG.401 - DG.620 8972
Finishes Schedule Appendix Schedule
Aluminium Window & Door Schedules CB-18-013

SECTION 7: MANUFACTURER’S LITERATURE

This section contains manufacturer’s literature applicable to the

project.
Aluminium
- Lockwood - Guarantee, Care & Maintenance
- Alspec - Care & Maintenance
- Viridian - Cleaning Instructions for Laminate Glass
- Viridian - Cleaning Instructions for Low E Glass
Dishwasher
- DWAU6214X - Instruction Manual
Door Hardware
- Dorma - Maintenance & Care
- Kaba - Care and Maintenance
Joinery
- Laminex Care and Maintenance
- Laminate and Bench Tops Care Instructions
- Formica Care and Cleaning Guide
- B&S Furniture Care
Paving
- BEST Bricks & Pavers - Flag 50 Technical Specifications
- BEST Bricks & Pavers - Paver Maintenance & Cleaning
Roller Shutters
- Gliderol - Roller Door Testing & Maintenance
Tiling
- Cleaning Maintenance
Toilet Partitions
- Laminex Fact Sheet - Care and Maintenance

SACRED HEART COLLEGE, CHAMPAGNAT CAMPUS STAGE 2 WORKS 1 36

BUILDING HANDOVER MANUAL
SECTION 8: AS INSTALLED DRAWINGS
The following table provides details of the As Installed Drawings for the
project as contained within this manual.

Drawing Title Number Discipline

Site Plan 1647-WD-01-C3 Architectural
Le Rosey Staff Centre - Ground Floor Plans 1647-WD-401A-C1 Architectural
Le Rosey Staff Centre - Elevations & 1647-WD-402A-C1 Architectural
Sections
Le Rosey Staff Centre - Internal Elevations 1647-WD-403A-C1 Architectural
Demolition Plan - Gymnasium & Canteen 1647-WD-601-C1 Architectural
Works
Ground Floor Plan - Gymnasium & 1647-WD-602-C1 Architectural
Canteen Works
First Floor Plan - Gymnasium & Canteen 1647-WD-603-C1 Architectural
Works
Internal Elevations - Change Room & Wet 1647-WD-604-C1 Architectural
Area Details
Internal Elevations - Canteen Works & 1647-WD-605-C1 Architectural
Joinery
Ground Floor Plans - Le Rosey Staff Centre 20153-S400-00 Structural
Footing & Roofing Layout - Gymnasium & 20153-S600-00 Structural
Canteen
Footing & Roofing Layout - Gymnasium & 20153-S601-00 Structural
Canteen
Beam 1647-4FC1.1-A Structural
Beam 1647-4FC1.2 -A Structural
Beam 1647-4FC1.3-A Structural
Column 1647-4GC1.1-A Structural
Column 1647-4GC1.2-A Structural
Column 1647-4GC1.3-A Structural
Column 1647-4GC1.4-A Structural
Beam 1647-4GC1.5-A Structural
Angle 1647-4L2.1-A Structural
Angle 1647-4L2.2-A Structural
Beam 1647-4RB1.1-A Structural
Beam 1647-4RB2.1-A Structural
Beam 1647-4RB2.2-A Structural
Beam 1647-4RB3.1-A Structural

37 SACRED HEART COLLEGE, CHAMPAGNAT CAMPUS STAGE 2 WORKS

BUILDING HANDOVER MANUAL
 Column 1647-4VC1.1-A Structural
Beam 1647-4VFB1.1-A Structural
Beam 1647-4VFB1.2-A Structural
Beam 1647-4VFB1.3-A Structural
Beam 1647-4VR1.1-A Structural
Beam 1647-4VR1.2-A Structural
Beam 1647-4VR1.3-A Structural
Bracing 1647-4WB1.1-A Structural
Bracing 1647-4WB1.2-A Structural
Angle 1647-6CL1.1-A Structural
Angle 1647-6CL2.1-A Structural
Angle 1647-6CL3.1-A Structural
Bracing 1647-EA1-A Structural
Elevation Views 1647-EP-01-A Structural
Elevation Views 1647-EP-02-A Structural
Plate 1647-LP1-A Structural
Beam 1647-LT3.1-A Structural
Beam 1647-LT3.2-A Structural
Column Layout 1647-MP-01-A Structural
Roof Framing Plan 1647-MP-02-A Structural
Lintels, Plan & Elevations 1647-MP03-A Structural
Purlin 1647-P1.1-A Structural
Purlin 1647-P1.2-A Structural
Purlin 1647-P1.3-A Structural
Purlin 1647-P1.4-A Structural
Purlin 1647-P1.5-A Structural
Purlin 1647-VP1.1-A Structural
Purlin 1647-VP1.2-A Structural
Beam 1647-WH1.2-A Structural
Beam 1647-WH1.4-A Structural
Beam 1647-WH1.5-A Structural

SACRED HEART COLLEGE, CHAMPAGNAT CAMPUS STAGE 2 WORKS 1 38

BUILDING HANDOVER MANUAL