TRECE MARTIRES CITY NATIONAL HIGH SCHOOL – SUNSHINE VILLE EXTENSION

ACTIVITY PROPOSAL

I. Title of the Program

GRAND BALL 2020

II. Target Participants and Number of Participants

Participants Male Female Total

Grade 7 25 25 50
Grade 8 25 25 50
Grade 9 25 25 50
Grade 10 25 25 50
Total 100 100 200

III. Proposed Date and Venue

The Program shall be held at Sunshine Ville Covered Court, Brgy.

Cabuco, Trece Martires City on February 28, 2020, 6:00 PM to 4:00 AM.

IV. Funding Source

Expenses relative to the conduct of the GRAND BALL 2020 shall

be sourced from the registration fee amounting to Php 100.00 as reflected in
the TMCNHS Sunshine Ville Extension GPTA Resolution no. 3 series of
2019.

V. Proposed Budget 9

Expected Participants x Entrance Fee 100 x 200 / pax = Php20,000

Inclusive: Gross: Amount / pax X 200

Program and Invitations 10.00 / pax 2,000.00

Meals 35.00 / pax 8,000.00

Sound System 10.00 / pax 2,000.00

 Tables and Chairs 25.00 / pax 5,000.00

Decorations (trophies, sash) 15.00 / pax 3,000.00

Token 5.00 / pax 1,000.00

TOTAL Php 100.00 / pax 21,000.00

VI. Registration Fee

Registration fee relative to the conduct of the Grand Ball 2020 shall
be Php 100.00 / pax as reflected in the TMCNHS Sunshine Ville Extension
GPTA Resolution no. 3 series of 2019.

VII. Proponent

GPTA – General Parents and Teachers Association

TEA – Teachers and Employees Association

VIII. Rationale

Pursuant to Deped Order no. 54 s. 2009, Revised Guidelines

Governing Parents-Teachers Associations (PTA’s) at the School Level, the
PTA has the privilege to undertake fund-raising activities to support the
school’s academic and co-curricular programs, projects and activities.
TMCNHS Sunshine Ville Extension GPTA also considers providing students a
chance to form collectively in the month of February as a special month.

February is the month which high school students look forward to join
in a splendid moment which they dress up formally, be with their friends, and
seize the very special time in their high school years. Therefore, the TMCNHS
Sunshine Ville Extension GPTA and TEA will spearhead the conduct of the
Grand Ball 2020.

IX. Objectives

1. To learn on how to converse and mingle with people they are acquainted with
and the unfamiliar person to them in a very formal occasion;
2. To experience social events to know exact and proper table etiquettes and to
heighten up their social skills and knowledge;
3. To carry themselves with manners and confidence;
 4. To understand that the event marks the “coming of age” of the students as they
step into “young adulthood” with its responsibilities and become ladies and
gentlemen.

X. Program Content and Methodologies

Time Activity Person-in-Charge

Part I
6:00 PM - onwards Registration Rovilyn Ravelo
Precious Villacrusis
Sarah Jane Sarmiento
Rostum Abenojar
Merry Rhose Arzaga
Irene Arandela
Pia Mendoza
Part II
7:00 PM - 9:00 PM Entrance of Beauties and Students, Faculty, Staff, and
Escorts Guests
Prayer AVP
Makabayan Song AVP
Opening Remarks Patrick T. Coquilla
Officer-in-Charge
Messages Hon. Jun B. Rollo
Brgy. Captain, Brgy. Cabuco
Mrs. Daisy M. Jumawan
GPTA President
Mrs. Carlene Jane Decena
TEA President
Inspirational Message
City Accounting Department, TMC

Intermission Number GPTA Officers

Presentation of Judges Merry Rhose Arzaga
Presentation of Beauties and Chairman of the Board of Judges
Escorts
Cotillion de Honor Beauties and Escorts
Awarding-Best in Cotillion Chairman of the Board of Judges
Announcement of the Top 7 for Board of Judges
Beauties and Escorts
Intermission Number TEA
 Awarding of Winners Board of Judges
Closing Ceremony

Part III
9:00 PM – 4:00 AM Dinner and Dance Party

Master of Ceremonies Precious Villacrusis

Rostum Abenojar

XI. Expected Output

The expected outputs from this proposed activity are the following:
A. For the students
1. Students have a higher point of view about adulthood.
2. Lower grade levels set students in the higher grade as an inspiration to set
goals that are meant for achieving greater heights in their lives.

XII. List of Management Staff with Corresponding Committee

EXECUTIVE COMMITTEE

DR. ROMMEL C. BAUTISTA, CESO V

Schools Division Superintendent

ELPIDIA B. BERGADO, Ed.D

Chief, Curriculum Implementation Division

DIANA P. TOPACIO
Chief, Schools Governance and Operations Division

PROGRAM MANAGEMENT TEAM

PATRICK T. COQUILLA
Officer-in-Charge
Honorary Chairman

Over-all Chairman : Patrick T. Coquilla

Over-all Co-Chairman : Daisy M. Jumawan
Members : Meraflor Dalida
Carlene Jane T. Decena
Pia Mendoza
Planning Committee
Chairperson : Patrick T. Coquilla
Co-Chairperson : Meraflor Dalida
Members : Carlene Jane Decena
Daisy M. Jumawan
Pia Mendoza

Decorations and Physical Arrangements Committee

Chairperson : Irene V. Arandela
Co-Chairperson : Grace Gallano
Members : Juvie Diane Diloy
Lovely Romera
Emma Ambagan

Cotillion and Presentation

Chairperson : Aron Lahaylahay
Co-Chairperson : Sarah Jane Sarmiento
Members : Rostum Abenojar
Janine Aguilar
Emarie Roa

Program and Invitation Committee

Chairperson : Rovilyn Ravelo
Co-Chairperson : Meraflor Dalida
Members : Mardie Bongcayao
Kleyr Anne Mendoza
Eunice Amio
Jennifer Francisco

Food and Refreshments Committee

Chairperson : Marisol Garcia
Co-Chairperson : Rosemarie Padaon
Members : Joanna Joy Matel
Christina Barreta

Documentation Committee
Chairperson : Arianne Mae Cruzada
Co-Chairperson : Aiza Lee Torres
Members : Renan Susana
Michael Kevin Mirasol

Accommodation, Awards, Sash, and Certificates Committee

 Chairperson : Merry Rhose Arzaga
Co-Chairperson : Flordeliza Trinidad
Members : Christine Mae Tumamak
Marry Jhoy Penino
Mary Jaene Sidamon
Precious Villacrusis

Sounds Committee
Chairperson : Edgard Fernandez
Co-Chairperson : Gabriel Sapinoso
Members Josephine Bauso
Susan Abing

Logistics and Finance Committee

Chairperson : Marisol Garcia
Co-Chairperson : Meraflor Dalida
Member : Carlene Jane Decena

Crowd Control Committee

Chairperson : Robin Frias
Co-Chairperson : Emmanuel Austria
Members : Eden Kasmir Marasigan
Vanessa Mae Mapula
Paul Mark Talento
SSG Officers and Brgy. Tanod

Criteria and Tabulation Committee

Chairperson : Cherry Clorion
Co-Chairperson : Janet Olimpo
Member : Olivia Bawag

XIII. Terms of Reference of Program Management Team

Planning Committee – Spearhead the conduct of the activity through planning

the program content and methodology with objectives anchored on the
Division Memorandum, monitoring the program implementation of different
activities, and provide guidance and directions to work teams in the
performance of the assigned tasks to ensure program of works are
accomplished as planned.
Program and Invitation Committee - Inviting the main speakers/presenters for
talks, workshops, and/or panel discussions; obtaining titles, abstracts,
biographical information, and equipment needs from the invited
speakers/presenters; maintaining communication with speakers to confirm the
date and time for their presentations and creating the program.
Decorations and Physical Arrangements – manages physical arrangement,
stage decorations, and highlights and creates the environment for the event.
Plan, design, and implement the decoration of the named event. They are
also responsible for reporting the progress/needs of the committee and
keeping the decorations within an appropriate budget
Accommodation Committee – responsible for the welcoming of guest, efficient
running of the activity so that it meets the needs of students and guests. They
are also responsible to develop and build positive relationships with students
and guests. Ensure the smooth running of accommodation facilities, including
the safety and well-being of students, faculty, parents, and guests.
Food and Refreshments Arrangements – Planning of budget and menu,
obtaining materials and ingredients, assures safe and clean food and
refreshments.
Documentation Committee – Prepare the necessary documentation and
reports through summarizing and maintaining records and pertinent papers
and taking photos and/or video footages of activities.
Awards, Sash, and Certificates Committee – Provide certificates to guests,
members of the working committee and participants transcribed in the roster
of names submitted by the Registration Committee.
Sounds Committee – Operates audio and visual system.
Registration Committee– Manage the attendance of the participants by
monitoring the number of attendees throughout the conduct of the activity;
provide and submit the list of participants to the Certificate and
Documentation Committee for appropriate recognition, proper documentation
and standard auditing protocol.
Logistics and Finance Committee – Manage resources and identify, obtain
and deliver needed resources to the operation.
Crowd Control Committee – Manage the attendance of the participants by
monitoring the number of attendees throughout the conduct of the activity;
provide and submit the list of participants to the Certificate and
Documentation Committee for appropriate recognition, proper documentation
and standard auditing protocol.

Prepared by:

MARDIE BONGCAYAO
 GPTA Secretary

DAISY M. JUMAWAN CARLENE JANE T. DECENA

GPTA President TEA President

Noted:

PATRICK T. COQUILLA
Officer-in-Charge

Recommending Approval:

GINA B. DULCE
Senior Education Program Specialist-HRD

DIANA P. TOPACIO ELPIDIA B. BERGADO, Ed.D.

Chief Chief
Schools Governance and Operations Division Curriculum Implementation Division

Approved by:

DR. ROMMEL C. BAUTISTA, CESO V

Schools Division Superintendent