Volume 6, Issue 5, May – 2021 International Journal of Innovative Science and Research Technology

ISSN No:-2456-2165

Development and Implementation of Student

Registration Portal
(Case Study of Information Technology Department)

*1 Anameje Chinwe A ; *2 Okeke, Ogochukwu C.

*1 Department of Computer Science, Chukwuemeka Odumegwu Ojukwu University, Uli, Anambra State.
*2 Department of Computer Science, Chukwuemeka Odumegwu Ojukwu University, Uli, Anambra State.

Abstract:- In this century, course development is Western-style education came to Nigeria with the
springing. So, there is need to provide and maintain high missionaries in the mid-nineteenth century. Although the
quality of teaching and learning services. This paper is first mission school was founded in 1843 by Methodists, it
about developing and implementing of student was the Anglican Church Missionary Society that pushed
registration portal which aim at creating a system forward in the early 1850s to found a chain of missions and
whereby common educational challenges can be schools, followed quickly in the late 1850s by the Roman
undertaken without much pressure for the students or Catholics. In 1887 in what is now southern Nigeria, an
staff. PHP and MySQL were used in the development of education department was founded that began setting
the portal. This Portal is web-based designed systems curricula requirements and administered grants to the
that takes care of student registration, produces mission societies. By 1914, when north and south were
students’ blacklist, quick report of students’ result, united into one colony, there were fifty-nine government
provision for uploading and downloading course and ninety-one mission primary schools in the south; all
materials and departmental course allocation. It gives eleven secondary schools, except for King's College in
the department more value on admission, online result, Lagos, were run by the missions.
students and staff inquiries. This system maintains all
necessary information of the department using a Usage of new technologies in schools is very limited.
centralized database which allow each staff to view Most of them have dozens of computers but they are only
significant information from anywhere outside the used for teaching the computer subject and nobody uses
school premises. them for administration purposes. There are some limited
numbers of schools that use a computer instead of a
Keywords:- Module, Portal, Database, Synchronous, typewriter by using Microsoft Word or for saving some data
Asynchronous, Stud Id, Black List, LMS, VLS, and DFD. in Microsoft Excel. There are however numerous tasks that
can be done by computers if they are programmed to do,
I. INTRODUCTION such as managing students’ grades. Students' grade
management is one of the most tedious duty of
We can’t over-emphasize the role of education as a administration staff and teachers of schools, which they
tool for encouraging the socio-economic, political and have to perform manually at the school. Managing students'
cultural development of any nation. grades is a task of administration staff and lecturers of the
department, which is very time consuming and error prone.
According to Abdulkareem (2001), a nation’s growth
and development is determined by its human resources. The STATEMENT OF THE PROBLEM
main relevance of education in Nigeria has been said to be Student’s information is manually recorded in different
the provision of much-needed manpower to accelerate the files by different admission staff in the department. This
growth and development of economy (Ibukun, 2017). causes a lot of problems for the students in getting accurate
information from the department. It is also a problem to the
Days are gone when education are meant for only staff each time they want to update or record student
learned families, most people do not have the privilege of information. This issue of so many staff handling of students
going to school when less people have the privilege of being information causes a lot of inconsistency in delivering
in school most especially in the rural areas where we have student information.
less civilization In the rural areas where the majority lived,
children learned the skills of farming and other work, as AIM AND OBJECTIVE OF THE STUDY
well as the duties of adulthood, from participation in the The Aim of this paper is to create a system whereby
community. This process was often supplemented by age- common educational challenge can be undertaken without
based schools in which groups of young boys were much pressure from the students or staff.
instructed in community responsibilities by mature men. By
the 1970s, education experts were asking how the system
could be integrated into the more formal schooling of the
young, but the question remained unresolved by 1990.

IJISRT21MAY104 www.ijisrt.com 218

Volume 6, Issue 5, May – 2021 International Journal of Innovative Science and Research Technology
ISSN No:-2456-2165
Objectives of the paper include: students by giving them the ability to choose time and
a. Creating a system whereby students can copy and submit location of taking the exam according to Patterson. Patterson
their assignments online. (2006) also acknowledged that the “challenges to test items
b. Gets information about their academic history without security and the creation of procedures to minimize the
going through the course lecturer. possibility of collaboration and cheating on this type of
c. Keep records of all Students in all levels. "high-stakes" examination remains to be fully met.
d. Generates quick Result of each and every student.
e. Automatic Generate student registration number which According to Sara Bennet (2009), Learning
differs from the matriculation numbers. Management Systems are referred to by several names,
f. Generate black list for Students. including course management systems, virtual learning
g. The system can allow the administrator to select the environments (VLE), and e-learning courseware. The term
unnecessary information and delete them from the database. LMS is more frequently used in the majority of US based
h. Administrators have total control on Site; he can delete or publications and VLE is more frequently used in Europe and
edit information. Asia (Weller, 2007). For the purposes of this report, the term
i. Provide the facility like send mail for recover password. LMS is used synonymously with VLE. A University LMS
j. Upload course details. consists of many interlinked components, as illustrated
below (Wise and Quealy 2006): LMSs resemble other
II. REVIEW OF RELATED WORKS systems designed for e-commerce, human resources and
student records, but what makes an LMS unique is its
In 1997 Graziadei, W.D., et al., published an article functionality and instructional nature. Ellis describes a
entitled "Building Asynchronous and Synchronous ‘robust’ LMS as a system which has the ability to:
Teaching-Learning Environments: Exploring a 1. Centralise and automate administration
Course/Classroom Management System Solution". They 2. Use self-service and self-guided services
described a process at the State University of New York 3. Assemble and deliver learning content rapidly
(SUNY) of evaluating products and developing an overall 4. Consolidate training initiatives on a scalable web-based
strategy for technology-based course development and platform
management in teaching-learning. The product(s) had to be 5. Support portability and standards
easy to use and maintain, portable, replicable, scalable, and 6. Personalize content and enable knowledge re-use (Ellis
immediately affordable, and they had to have a high 2009:1)
probability of success with long-term cost-effectiveness.
Steinman (2007) also found that “many students
Serdiukov (2001), therefore suggested three new choose to enroll in online courses and the demand for online
models of online web-based college management system, courses is high. Taking an online course can provide
which are: educational experiences that would otherwise be
unavailable, especially for students who live in rural areas
Teacher-students: This is the traditional model for and do not have convenient access to schools.” Rowh (2007)
education with a face between the teacher and the students. also found that “online courses offer convenient learning
and those students who take online classes are working hard.
Teacher-computer-students: The teacher–student’s model They're just doing it at their own pace, on a schedule and in
has been transformed into the Teacher-Computer–Student a setting that works for them.” Walker (2007) indicates that
model, which has more advantages because it gives the “widespread availability of computers and the Internet
accommodation for Student- computer, Student- Teacher provide considerable enrichment in terms of variety of
and Teacher–Computer interaction. material and formats for presentation over what was
possible with the old correspondence courses”. The
Computer–Student: This model terminates live human Chronicle for Higher Education (2007) reported that a
presence, which means there is no Teacher–Student contact university stated that they “use electronic education to add
time. There is an interaction of teaching, learning and on to their curriculum, not as the main basis.” This lends to
enabling elements on the World Wide Web that facilitate the implementation of an online exam into a traditional
cognitive change in learners (Rogers, 2001). classroom where students still get the face-to-face
interaction with the instructor and classmates but the control
Patterson (2006) conducted a post-examination survey of time and location to take their exams.
of students completing an online exam. The study “found a
large majority of students were able to easily access the A recent meta-analysis of student educational
online exam, found the testing tool easy to use, and were outcomes from online learning found that, on average,
able to complete the comprehensive exam with little students in online learning conditions performed modestly
difficulty. The future use of online assessment for the better than those receiving face-to-face instruction (US
comprehensive exam was supported by 87% of Department of Education Office of Planning Evaluation and
respondents.” Furthermore, Patterson found that the “Web- Policy Development. 2010). The difference between student
based comprehensive exam procedures employed made it outcomes for online and face-to-face classes was larger in
possible for students to take the exam at the time and place those studies contrasting conditions that blended elements of
of their choosing”. The exam was able to reduce stress for online and face-to-face instruction with conditions taught

IJISRT21MAY104 www.ijisrt.com 219

Volume 6, Issue 5, May – 2021 International Journal of Innovative Science and Research Technology
ISSN No:-2456-2165
entirely face-to-face. The authors noted that these blended III. METHODOLOGY
conditions often included additional learning time and
instructional elements not received by students in control In achieving our proposed system, we made use of the
conditions. This finding suggests that the positive effects internationally accepted software engineering model, the
associated with blended learning should not be attributed to Structured System Analysis and Design Methodology
the media per se, and that engagement with instructors is (SSADM). Structured System Analysis and Design
important (US Department of Education Office of Planning Methodology (SSADM) is a systematic approach to the
Evaluation and Policy Development. 2010). Similarly, analysis and design of information systems. SSADM
Mersham (2009) comments that to be effective, e-learning method involves the application of a sequence of analysis,
must put into practice an e-pedagogy that relates to social documentation and design concerned with analysis of the
interaction and collaboration. However, communication current system, the logical data design, logical process
opportunities in e-learning are under-used and ineffective design etc. The steps involved are; the use of the Use Case
when they are grafted onto courses that are rooted in Diagrams, UML Activity Diagram, Sequence Diagrams and
pedagogic models and practices with which they are Class Diagrams which makes the presentation of data
incompatible. This project examines and discusses the logical and easily understandable by even novice to get the
problems, challenges and Benefits of implementing web- desirable message. Based on the above reasons, Structured
based college management system in the country, by System Analysis and Design Methodology was adopted for
reviewing the consciousness and willingness of the selected this project work.
Colleges. This study also identifies the enabling factors, the
traffic-jam and, forecasts the future growth of web-based Method of Data Collection
college management system in Nigeria colleges. Survey Data collection is the process whereby the researcher
research method was adopted for the study, and gathers information related to his problem from different
questionnaire was the only instrument used for the data sources. In any research work, the method of data collection
collection. should be in conformity with the nature of the research work
itself. The two types of data being carried out in this project
The findings of the study show that out of the 18 are as follows:
colleges selected from different specialization areas, i.e i. Primary method of collection
three colleges from each Geopolitical zone, only 12 ii. Secondary method of collection
responded with usable answers. The response rate was 67%,
which is an expected rate for such surveys. Awareness of i. Primary Method of Collection: these consist of data that
web-based college management system among the colleges were collected through observation and research (Old
in Nigeria is very high but investment and commitment to Departmental portal) with the help of some administrative
develop a web-based college application is very poor and staffs in the department.
below expectation according to the study. Most of the staff ii. Secondary Method of Collection: These constitute the use
and students in the colleges only use Internet related college of the library and internet to check for new and improved
information site just for the sake of finding related system for departmental management. All these, form the
information for their researches, since their libraries cannot bedrock for the view of related literature of the research
afford to provide them with adequate and current materials, within the era of Information Technology age.
but not for the sake of real online college management
system. The study also found out that some of the colleges Description and Analysis of the Existing System
have web pages and others are in the trend of creating a web The Existing system is a manual process that has all its
page, which is usually for advertisement of the colleges but processes revolving round the departmental office. The
not for the entire web-based college management system departmental officer stands as the middle man between the
activities. Furthermore, the findings also reveal that staff students, lecturers and the archives. All information pass
and the students have also been using e-mail and Internet in through the departmental officer and he is responsible for
addition to developing web pages for transaction of students. the safe keeping of the information in the department.
Web-based college management system comprises all forms
of electronically supported college system and information. Components of the Existing System
The information and communication systems, whether The manual system has three components:
networked college system or not, serve as specific media to 1. The student/lecturer takes his/her records and details and
implement the college information process. The term will submits to the administration office that verifies the details.
still most likely be utilized to reference out-of-classroom 2. The administration Officer collects details form the
and in-classroom educational experiences via technology, students/lecturers and keeps the collected information in
even as advances continue in regard to devices and their corresponding files.
curriculum. 3. Archive is where all the information at the end of an
academic year is kept for the purpose of record keeping. The
information are not kept in the same file, thus making it very
hard and nearly impossible to retrieve necessary information
from.

IJISRT21MAY104 www.ijisrt.com 220

Volume 6, Issue 5, May – 2021 International Journal of Innovative Science and Research Technology
ISSN No:-2456-2165
Analysis of the Existing System v. Students can make change to their information at any
time.
How the Existing System Works
The manual system of departmental management is Disadvantages of the Existing System
mainly overseen by the administration office of the i. It is very slow and tends to take long time for processing.
department. The departmental administration office is in- ii. It gives room for manipulation of student information.
charge of the registration, result printing, news, events and iii. Students can influence the administrator.
course registration of the students amongst others. iv. It gives room for continuous error.

Once a new student has been admitted into the Description and Analysis of the Proposed System
department by the Registry department, she/he is expected The proposed system is intended to provide the facility
to register with the department or be ready to forfeit the of automating the administrative tasks such as student grade
admission. She/he is expected to approach the and information management, creating a general database
departmentaladministration office with copies of her/his for the safe keeping of the departmental information
credentials alongside a registration offee which varies in amongst others. This system will be a web server system,
amount. The credentials to be submitted includes: Birth meaning that all the transactionswould be carried out
Certificate, Certificate of Origin, Hardcopy of O’level through the help of the internet the entire database used
Results Printouts, Copy of School Fees Teller, would be an online database. People who would access the
Testimonial/First School Leaving Certificate system would include the administrator who is in charge of
anddepartmental registration form. After their credentials maintaining the system, the lecturers or staffs and most
have been verified by the department, their details are now importantly the students at all levels. The administrative
been entered manually into a list that contains the name of office of the department is responsible for managing details
all the students admitted in that academic year that belongs on the system including course,lecturers and student’s
to the same level. After which it is moved to an archive file information.
that contains information of previous years. Hence, there is
no database for all the record as they are all kept in different Data Flow Diagram of the Proposed System
files. This refers to pattern at which informationare been
related within the student, lecturer and the proposed system
Overall data flow diagram of the proposed system (departmental system).

Data Flow Diagram of the Existing System

The data flow of the existing system refers to
movement on information and howthe information relates
within the student, lecturer, administration officer andthe
information bank (usually the file cabinet).

Figure 2: Level 0 DFD of the proposed System

Fig 1: DFD of the Existing System

Advantages of the Existing System

i. It gives room for students with special cases (i.e:
handicapped)
ii. It creates a student-administration relationship.
iii. It makes sure that the right information is submitted. Figure 3: Level 1 DFD of the Existing System
iv. It gives the administrator a chance to help the student
with informationthey are not cleared with.

IJISRT21MAY104 www.ijisrt.com 221

Volume 6, Issue 5, May – 2021 International Journal of Innovative Science and Research Technology
ISSN No:-2456-2165
IV. IMPLEMENTATION

Program Main Menu

The Main Menu is a page through which all other page
can be accessed from, it contains all the navigation links that
would enable the user to navigate to any page of his/her
choice. This system has two main menus: the student main
menu and the administrator main menu from which the
student and administrator can access the content of the
system respectively.

Figure 6: System Flowchart

Figure 4: Student Main Page

Figure 5: Admin Main Menu

System and Program Flowchart

A flowchart is a graphical or symbolic representation
of a process. Each step in the process is represented by
different symbol and contains a short description of the
process step. The flowchart symbols are linked together with
arrows showing the process flow direction. In other words, a
flowchart is a diagrammatic representation of the logic flow
of a program.

Figure 7: Program Flowchart

IJISRT21MAY104 www.ijisrt.com 222

Volume 6, Issue 5, May – 2021 International Journal of Innovative Science and Research Technology
ISSN No:-2456-2165
V. SUMMARY [6]. George Siemens,(2004) “Learning Management
Systems: The wrong place to start learning”.
This system has automated the existing manual [7]. Hale, S. (2007). Being Online. Academe, 93.
system. It can be monitored and controlled remotely; it [8]. Hay, I. & Bull, J. (2002). Passing Online Exams.
reduces the man power required. It provides accurate Journal of Geography in Higher Education,26, 239-
information always. Manipulations of records can be 244.
reduced. All gathered information can be saved and can be [9]. Hazem, M. E. & Nikos, M.(2009). “Realization of
accessed at any time. EUniversity for Distance Learning”, Wseas
Transactions on Computers, ISSN: 1109-2750 50 Issue
The system be can accessed by every students/staff of 1, Volume 8, January.
the department through internet connected computers with [10]. Trenches, T. (2007).How Professors Are Using
the aid of his/her login details. Every user will have a home Technology: A Report From the Chronicle of Higher
page with his/her profile management facilities. Through Education, 54, pB21-B23.
links that displays in the home page the user can access [11]. AjayiI. A. &Haastrup T. E. (2008). The Deregulation
different options of the website assigned to him. of University Education in Nigeria.Journal of the
National Academy of Engineering 2002
System is so much flexible so in future it can be [12]. Kumar, R. 2005, Research Methodology-A Step-by-
increased easily and new modules can be added easily. Step Guide forBeginners,(2nd.ed.),Singapore, Pearson
Addition of online student admission, online feespayment, Education.
computerized result processing, online hostel allocation and [13]. Lien W. Y. (2011). Course Information and
e-learning modules should be added. In future you can add Management System
new module like library management system, it can also [14]. Luecht, R. M. (2001). Challenges of web-based
include online accounting system. assessment. American Educational Research
Association Proceedings.
Based on the research work carried out and on the [15]. Patterson, D. (2006). A large-scale, Asynchronous,
experience gotten during this research work the following Web-basedMSW Comprehensive Exam.
are recommended that; Existing student should visit the site [16]. Stacy M.P. S, et al (2009).Journal of College Teaching
for necessary information, that the department should try to &Learning.
implement the new system, since it has a lot of advantage [17]. RajasekarS. et al (2013).Research Methodology.
than the manual system so as to promote advancement in the [18]. Universityof Bradford,School of Management:
technology of the department, that student should look into Introduction to Research.
this research work and carryout further research on it, and [19]. IbukunW. O &AboluwodiA., (2010). Journal of
the system should be constantly updated. Education and Practice.

VI. CONCLUSION

The implementation of Departmental portal has been

successfully created and the web interfaces have been
successfully designed. The system designer has successfully
achieved all the planned objectives. The administrators are
expected to maintain the reliability and accuracy of database
while inserting, editing and deleting of each
student’sregistration entries. The implementation of the
system would help tackle some of the problems associated
with manual systems for keeping of information as well as
minimize processing time and accessing time of data.

REFERENCES

[1]. Anigbogu,S.O. (2000). Computer Application and

Operation First Edition. Optimum Press Publisher.
[2]. Adeyemi, B.A.,Oribabor, O.A.,& Adeyemi, B.B.
(2012). AnOverview of Educational Issues in Nigeria.
[3]. Biondo, J. (1990).Fundamental of Expert Systems
Technology: Principles and Concepts.
Norwood:Ablex,New Jersey.
[4]. Bugeja, M. (2007). Distractions in the Wireless
Classroom.
[5]. Connors, S. (2007).Chronicle of Higher Education, 53:
21st Century Tools, Phi Delta Kappan, 89, 320.

IJISRT21MAY104 www.ijisrt.com 223