Diploma In Information

Technology And Management College MCS

INTRODUCTION

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Diploma In Information
Technology And Management College MCS
1.1 INTRODUCTION ABOUT THE SYSTEM THAT NEED
TO DEVELOP

Library Management System Online

“Library Management System” is a windows application written for 32-bit Windows operating
systems, designed to help users maintain and organize library. Our software is easy to use for
both beginners and advanced users. It features a familiar and well thought-out, an attractive user
interface, combined with strong searching Insertion and reporting capabilities. The report
generation facility of library system helps to get a good idea of which are the books borrowed
by the members, makes users possible to generate reports’ hard copy. “Library Search Engine”
provides your personal account through which you can search books absolutely free and save
your time to search book manually in library.

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1.2 PROBLEM STATEMENT

Why we develop this system because has we see, traditional use like manual has many
disadvantages and not efficient. The problem of current manual is:

 Slow retrieval of information.

 Repetition of same information.

 Inaccurate or inconsistent information.

 Concurrent access cannot be performed.

 Security and integrity problem.

 Backup and recovery problem.

 Large human resources are required.

 Reduce the paperwork and storage area.

 Improve the output of operators.

 Improve accuracy in result.

 Time consuming.

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1.2.1 FISHBONE / ISHIKAWA DIAGRAM

DOCUMENTATION MUST FILL UP

PROBLEM MORE FORM

ANY OWN MUST FILL UP FORM TO

COMPILATED TO CHECK PURPOSE BOOK
BACK THE BOOK ORDER
BACKUP AND RECOVERY
PROBLEM
COMPLICATED
TO CREAT THE SLOW PROCESS TO
BOOKING BOOK

NEED MORE FILE FOR

DOCUMENTATION
PROBLEM WITH
MANUAL
SYSTEM SLOW BECAUSE
SYSTEM
MUSH FILL UP FROM
SECURITY AND
INTEGRITY MUST DIRECT TO THE
PROBLEM. COUNTER ONLY

SLOW RETRIEVAL OF NEEDED BOOK.

SYSTEM TRADITIONAL
MUST FILL FORM
SECURITY WAIT FOR
PROBLEM QUEUE

TAKE TIME

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1.3 PROJECT OBJECTIVE

The objectives for Library Management System are:

 Easy procedure to use for any customer.

 Make it easy for people to check the ticket status or make changes to their book booking.
 The user invokes “booking book” feature from the LMS user interface.
 Provide flexible access modes to users from internet or telephone directly.
 Do the transactions for related easy to making book reservations, which includes blockin
g, reserving, and canceling or rescheduling purpose book.

1.4 SCOPE

The scope library management system to focus on the online only, because with the new system
can make easy to customer used, get the discount when their make purpose and make a customer
interesting with this system.

Actually this new library system is best and easy to use at any level because customers can
borrow book earlier so that they can save their time and know if the book they looking for exist
or not.

With this new system we hope many customers like to use it.

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1.5 SYSTEM DEVELOPMENT METHOD

Structure analysis uses a concept called the systems development life cycle (SDLC) to
plan and manage the system development process. The SDLC model includes the following
steps:

1. System Planning.
2. System Analysis.
3. System Design.
4. System Implementation.
5. System Operation, Support, and Security.

Requirements

Analysis

Design

Cording

Testing

Acceptance

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SYSTEM PLANNING

The system planning phase usually begins with formal request to the IT department,
called a system request, which describes problems or desired changes in an information system
or a business process.

The purpose of this phase is to perform a preliminary investigation to identify the nature
and scope of the business opportunity or problem. The preliminary investigation is a critical step
because the outcome will affect the entire development process.

A key part of the preliminary investigation is a feasibility study that reviews anticipated
costs and benefit and recommends a course of action based on operational, technical, economic,
and time factors.

SYSTEM ANALYSIS

The purpose of the system analysis phase is to build a logical model of the new system.
The first step is requirement modeling, where you investigate business processes and document
what the new system must do.

Requirement modeling continues the investigation that began during the system planning
phase. To understand the system, you perform fact-finding using techniques such as interview,
surveys, document review, data and process models, and object models.

SYSTEM DESIGN

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The purpose of the system design phase is to create a blueprint that will satisfy all
documented requirement for the system. At this stage, you design the user interface and identify
all necessary output, input, and processes.

During the systems design phase, you also determine the application architecture, which
shows programmers how to transform the logical design into program modules and code.

The result of this is documented in the system design specification and presented to
management and users for review and approval. Management and user involvement is critical to
avoid any misunderstanding about what the new system will do, how it will do it, and what it
will cost.

SYSTEM IMPLEMENTAION

During the system implementation phase, the new system is constructed-programs are
written, tested, and documented, and the system is installed. The objective of the system
implementation phase is to deliver a completely functioning and documented information
system.

At the conclusion of this phase, the system is ready for use. The system implementation
phase also includes an assessment, called a system evaluation, to determine whether the system
operates properly and if costs and benefits are within expectations.

SYSTEM OPERATION, SUPPORT, AND SECURITY

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During the system operation, support, and security phase, the IT staff maintains,
enhances, and protects the system. The objective during this phase is to maximize return on the
IT investment.

A well-designed system will be secure, reliable, maintainable, and scalable. Information

system need to be updated significantly or replaced after several years of operation.

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Technology And Management College MCS

SYSTEM PLANNING

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2.1 INTRODUCTION

In the new system, we hope that in the system to allow people to get the books they want. Our
planning system is targeted for the specific needs of library users.

If the user successful search book, users will be taken to a page form to register or log
in to their existing account. Users who already register can check out their book orders and
waiting process is completed and approved by the admin library.

This transaction number is what will be used to authenticate any transaction per time.
Library system is built on the three tier architecture of web applications. In this planning process
we hope all part of system will be finished to identify

2.2 EXAMPLE OF SYSTEM REQUEST FORM

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Example:

SYSTEM REQUEST FORM

Date: Department:
Submitted by: Position:
Title: Email:
REQUEST FOR: URGENCY:
( ) New system ( ) Depend when the system
develop
( ) System need improvement ( ) Handle normally
( ) Correction of service error ( ) Immediate to repair the
system
DISCREPTION OF REQUESTED SERVICES (Attach additional document, if necessary):

(To be completed by the information technology department)

( ) Approved Assigned to IT contact person:
( ) Modified (see attached notes) User:
( ) Rejected (see attached notes) Action:

Date:

2.3 EVALUATING FEASIBILITY

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2.3.1 OPERATIONAL FEASIBILITY

a. Can change the booking book every time in the system.

 For the book booking, the user can change in the information for each time.
 User changes the list for each time or when the they want to do it if they the book is
available

b. When other’s people used this system, they can reduce the time for booking the ticket.
 We can help customer to reduces time because there are can book at home.
 Library Management System can make customer user so faster because the
system easy to use.

c. Reduce redundancy in the information required from the customers in order for them to
find book, create user accounts.

2.3.2 TECHNICAL FEASIBILITY

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We can strongly says that it is technically feasible, since there will not be much difficulty in
getting required resources for the development and maintaining the system as well. All the
resources needed for the development of the software as well as the maintenance of the same is
available in the organization here we are utilizing the resources which are available already.

Hardware configuration

Processor : Pentium III 630MHz

RAM : 128 MB

Hard Disk : 20GB

Monitor : 15” Color monitor

Key Board : 122 Keys

Software configuration:

Operating System : Windows NT,

Windows 98,

Windows XP.

Language : Java 2 Runtime Environment

Database : MS Access2007.

2.3.3 ECONOMIC FEASIBILITY

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Development of this application is highly economically feasible .The organization needed not
spend much one for the development of the system already available. The only thing is to be
done is making an environment for the development with an effective supervision. If we are
doing so, we can attain the maximum usability of the corresponding resources. Even after the
development, the organization will not be in a condition to invest more in the organization. This
table shows the budget for over whole our project:

NO. ITEM QUANTITY TOTAL

1. Special software for the System 1 Unit RM 200,000.00
Booking
2. New web site for Library 1 Unit RM 20,000.00
Management System
3. A few computer units. 21 unit x RM 2500.00 RM 52,500.00
4. Printer for checkout booking order 21 unit x RM 500.00 RM 10,500.00
5. Thumb print to staff does booking 21 unit x RM RM 25,200.00
backup 1,200.00
TOTAL AMOUNT RM 308,200.00

2.3.4 SCHEDULE FEASIBILITY

TASK DURATION
Week Wee Week Week Week Week Week Week Week Week Week Week
1 k2 3 4 5 6 7 8 9 10 11 12

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1.0 Initiating
1.1 kick off meeting
2.0 Planning
2.1 Suggest what
system to
develop.
3.0 Analysis
3.1 Analysis Design
4.0 Design
4.1 Develop system
4.2 Determine
Application
5.0 Implementation
5.1 Implementation
the new system

2.4 PROJECT ROLES

Organization chart for Library Management System:

DIRECTOR
INFORMATION TECHNOLOGY

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MANAGER SYSTEM SYSTEM ANALYSIS MANAGER WEB

SUPPORT & SECURITY SUPPORT

DATABASE PROGRAMMER WEB SUPPORT

ADMINISTRATOR SPECIALIST

NETWORK
ADMINISTRATOR

DESCRIPTION OF ORGANIZATION CHART

1. Director information system

 Manage information about System and describe what the process to do for develop
this system.
 Plan how to do this system successful running.

2. Manager system support & security

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 For support the Library System and create security for safety the system from other
people.
 Do security which only opening by manager only not all of the staff.

a) Database administrator
 To save the system to develop for Library System.
 Support data Library System because cannot give data missing and brooked.

3. System analysis
 Analysis the system for Library Management System is the good or not for long
time and what the benefit for system when to use it.

a) Programmer
 Cording the software for Management System.
 Develop their system to be running successful for their Library Management
System.

4. Manager web support

 To support web site for system because to protect when have a problem.
 Backup Library Management System because same time forget something so have
documentation to see back.

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SYSTEM ANALYSIS

3.1 INTRODUCTION

The goal of systems analysis is to determine where the problem is in an attempt to fix the

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system. This step involves breaking down the system in different pieces and drawing diagrams to
analyze the situation.

Analyses project goals, break down functions that need to be created, and attempt to
engage users so that definite requirements can be defined. Requirement Gathering sometimes
require individual/team from client as well as service provider side to get a detailed and accurate
requirements.

3.2 SYSTEM REQUIREMENT CHECKLIST

This management system can be used in windows 98, Windows2000, Windows XP and
Windows NT, supported for other platform such as Applet, Macintosh and UNIX.

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The system must be running Windows 98, Windows 98 or Windows NT4.0 operating system and
must meet the following hardware requirements.

 For Windows 95 based computers , a 486 / 66 MHz or higher

processor with 8MB
 For Windows 98 based computers , a 500/88MHz or higher
processor with 32 Mb of RAM
 For Windows NT based computers , a 488 / 66 MHz or higher
processor with 16 MB of RAM
 For Windows 200 based computers , a 700/850 MHz or higher
processor with 512 MB of Ram

OUTPUT

 Produces form of book booking in online.

 The system shall now display if the book if exist or not and show where position of
book in library.
 The system shall require a user to register, in order to carry out any transactions with

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it except for checking the availability of book.
 Ask the user to enter the following for staff information.

INPUT

 Detail list about the booking book, date and number of booking.
 Insert the user information such as id, a password, first name, last name, address, ph
one number, email address, sex, age, preferred credit card number.
 Logging in a userrigin city and destination city.

PROCESSES

 Do the calculation the total for how many user booking.

 Calculation for the number of the book.
 Calculation the total among the book already to inform for the customer.

PERFORMANCE

 How much the data can keep in the system library.

 The program can handles multiple users, if more than one person attempts to same date to
the files stored in the data base
 Response time of the Library Management System should be less than 5 second most of t
he time.

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 Library Management System shall be able to handle at least 500 transactions/inquiries per
second.
 At any instant, a maximum of four nodes or users will be given access simultaneously.

CONTROLS

 Do the password for the account booking and password to control.

 If the user has been a guest, he will have to first register and become a registered use
r and then log onto the system.
 If the user is already a registered user, and if he has logged on already, he can block
or buy the ticket, but if he has been acting as a guest, he will have to log on.

3.3 FACT-FINDING

3.3.1 INTERVIEW

Interview Person:
Dato’ Idris bin Jalal (Chef Executive Offices (C.E.O) of Library

1. What your advice when we need develop new system for Library Reservation for our

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company?
2. When we develop this system, it is this system can support for long term?
3. Who the people we must focus it for system Library Reservation?
4. Where we can get other information to create the Library Reservation System?
5. What you fill about this system and it is this system we produce is easy to use?
6. When you use the system, it is you fill can make you use faster find the book?
7. Where you can use the Library Management System to find book?
8. When the time this system can to use for booking?
9. How to use this system and it is the expert IT only can use this system?

3.3.2 QUESTIONNAIRES

Questionnaires person:
Focus on customers.

Very Poor Poor Good Very Good Excellence

1 2 3 4 5

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1 2 3 4 5
Evaluation of Library Management System Online
1. It is the system very clear to use? 1 2 3 4 5
2. It is the system running so faster? 1 2 3 4 5
3. The services for this system are very good? 1 2 3 4 5
4. How about the prices this system promotes to customer? 1 2 3 4 5
5. It is this system can save the time to use? 1 2 3 4 5
6. Are you like for the free side we promote for the certain time? 1 2 3 4 5
7. It is the system is very interesting or user friendly? 1 2 3 4 5
8. The system Airline Reservation can help you to do very easy? 1 2 3 4 5
9. It is the system is stable for the future? 1 2 3 4 5
10. The system can give you advantages when you use it? 1 2 3 4 5

Commend:
____________________________________________________________________
___________________________________________________________________
_
___________________________________________________________________
___

3.4 DATA AND PROCESS MODELING

3.4.1 DATA FLOW DIAGRAM

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DFD
Context Diagram
User System Report

Login

Library Search Engine

User

Register

Level 0

USER SIGNUP
HOME LOGOUT

USER LOGIN

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LEVEL 1

SEARCH BOOKS BOOK LOCATION

LOGOUT

HOME CHANGE IMAGE

LOGOUT

NEWS LOGOUT

LEVEL 2

Activity Diagram

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3.4.2 Data Dictionary

System : Library Search Online Date : October

Label : Social Security Number Order : Online Booking Book
Type and Length : 9N Default Value : None
Source : Employee Acceptable Value : Any Positive Number

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Security : IT Department User Responsibility : IT Department

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SYSTEM DESIGN

4.1 OUTPUT AND USER INTERFACE DESIGN

Output

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Outputs from computer systems are required primarily to communicate the results of
processing to users. They are also used to provide a permanent copy of these result for latter
consultation .Computer output is the most important and direct source of information to the
users. Designing computer output should proceed in an organized well through out the manner.
The right output must be available for the people who find the system easy o use. The outputs
have been defined during the logical design stage. If not, they should defined at the beginning
of the output designing terms of types of output connect, format, response etc,

Various types of outputs are

 External outputs
 Internal outputs
 Operational outputs
 Interactive outputs
 Turn around outputs

All screens are informative and interactive in such a way that the user can full fill his
requirements through asking queries.

USER INTERFACE DESIGN

INDEX MODULE

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REGISTER MODULE

MEMBER HOME MODULE

SEARCH
PAGE
MODULE

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NEWS MODULE

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ADMIN HOME PAGE

4.2 DATA DESIGN

4.2.1 ERD DIAGRAM

ER Diagram Symbols:
Rectangle. It represents the entities, the things about which we
seek information.

Week Entity. It depends on another entity to exist.

Ellipse. It shows attributes that are properties of the entity.

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Primary Key / Attribute. It is the unique, distinguishing property
of the entity.

Multivalued Attribute. It can have more than one value.

Derived Attribute. It is based on another attribute to exist.

Diamond. It shows relationships that provide the structure which

draws information from multiple entities.

E-R DIAGRAM OF PROJECT

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CONCLUSION

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5.1 ADVANTAGES OF NEW SYSTEM

 The work can be easy to use when a new system has.

 The customer can search online the book they want and booking it vary faster and can
reduce the time, cost and energy.
 Less staff needed for working, when use the system online because all the work can do
with system only.
 Can give advantages for our company such as reduce bills for rent of office, reduce staff,
and reduce budget to buy paper for documentation.
 Less personal touch and harder to sell for company.
 Customer don't neet to leave home and they can book ticket find it easier in the system
online.
 Its make costumer make they wok easy with new system.

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DISADVANTAGES OF THE NEW SYSTEM

 The server library online must up to date for the new arrival book and it make system
always in maintenance.
 Any staff must have inters access and computer skills to use and programming library
system server.
 When the system have are problem like so many user, maybe system must stop or system
run slowly.
 The customer doesn’t know how to use this system to search and booking book.

SUMMARY

Our project is only a humble venture to satisfy the needs in a library. Several user friendly
coding have also adopted. This new system shall prove to be a powerful package in satisfying all
the requirements of the organization.

The objective of software planning is to provide a frame work that enables the manger to make
reasonable estimates made within a limited time frame at the beginning of the software project
and should be updated regularly as the project progresses. Last but not least it is no the work that
played the ways to success but almighty.

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REFERENCE

http://www.scribd.com/

http://en.wikipedia.org/wiki/Integrated_library_system

http://wiki.answers.com/Q/Advantages_and_disadvantages_of_using_library

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