Text Basics It's important to know how to perform basic tasks with text when

working in a word processing application. In this lesson, you'll learn the basics
of working with text, including how to insert, delete, select, copy, cut, paste,
and drag and drop text. Working with text If you're new to Microsoft Word, you'll
need to learn the basics of working with text so you can type, reorganize, and edit
text. You'll need to know how to insert, delete, and move text, as well as how to
find and replace specific words or phrases. To insert text: 1.Move your mouse to
the location where you want text to appear in the document. 2.Click the mouse. The
insertion point appears. 3.Type the text you want to appear.
2 To delete text: 1.Place the insertion point next to the text you want to delete.
2.Press the Backspace key on your keyboard to delete text to the left of the
insertion point. 3.Press the Delete key on your keyboard to delete text to the
right of the insertion point. To select text: 1.Place the insertion point next to
the text you want to select. 2.Click the mouse. While holding it down, drag your
mouse over the text to select it. 3.Release the mouse button. You have selected the
text. A highlighted box will appear over the selected text.
3 When you select text or images in Word, a hover toolbar with formatting options
appears. This makes formatting commands easily accessible, which can save you time.
If the toolbar does not appear at first, try moving the mouse over the selection.
To copy and paste text: 1.Select the text you want to copy. 2.Click the Copy
command on the Home tab. You can also right-click your document and select Copy.
4 3.Place your insertion point where you want the text to appear. 4.Click the Paste
command on the Home tab. The text will appear. To cut and paste text: 1.Select the
text you want to copy. 2.Click the Cut command on the Home tab. You can also right-
click the document and select Cut. 3.Place your insertion point where you want the
text to appear. 4.Click the Paste command on the Home tab. The text will appear.
5 You can also cut, copy, and paste by right-clicking the document and choosing the
desired action from the drop-down menu. When you use this method to paste, you can
choose from three options that determine how text will be formatted: Keep Source
Formatting, Merge Formatting, and Keep Text Only. You can hover the mouse over each
icon to see what it will look like before clicking it. To drag and drop text:
1.Select the text you want to copy. 2.Click and drag the text to the location where
you want it to appear. The cursor will have a rectangle under it to indicate that
you are moving text.
6 3.Release the mouse button, and the text will appear. If text does not appear in
the exact location you want, you can click the Enter key on your keyboard to move
the text to a new line. Finding and replacing text When you're working with longer
documents, it can be difficult and time consuming to locate a specific word or
phrase. Word can automatically search your document using the Find feature, and it
even allows you to change words or phrases using Replace.
7 To find text: 1.From the Home tab, click the Find (Ctrl+F) command. The
navigation pane will appear on the left side of the screen. 2.Type the text you
want to find in the field at the top of the navigation pane. 3.If the text is found
in the document, it will be highlighted in yellow, and a preview will appear in the
navigation pane. 4.If the text appears more than once, you can click the arrows on
the navigation pane to step through the results. You can also click the result
previews on the navigation pane to jump to the location of a result in your
document.
8 5.When you close the navigation pane, the highlighting will disappear.
9 To replace text: 1.From the Home tab, click the Replace (Ctrl+H) command. The
Find and Replace dialog box will appear. 2.Type the text you want to find in the
Find what field. 3.Type the text you want to replace it with in the Replace with
field. 4.Click Find Next and then Replace to replace text. You can also click
Replace All to replace all instances within the document.
10 It's important to know how to save the documents you are working with.
Frequently saving your documents prevents you from losing your work, and using Save
Asallows you to edit a document while leaving the original copy unchanged. There
are several ways to share and receive documents, which will affect how you need to
save the file. Are you downloading the document? Saving it for the first time?
Saving it as another name? Sharing it with someone who doesn't have Word 2010? All
of these factors will affect how you save your Word documents. In this lesson,
you'll learn how to use the Save and Save As commands, how to save as a Word 97-
2003 compatible document, and how to save as a PDF.
11 How to save documents When you create a new document in Word, you'll need to
know how to save it in order to access and edit it later. Word allows you to save
your documents in several ways. To use the Save As command: Save As allows you to
choose a name and location for your document. It's useful if you've first created a
document or if you want to save a different version of a document while keeping the
original. 1.Click the File tab. 2.Select Save As. 3.The Save As dialog box will
appear. Select the location where you want to save the document. 4.Enter a name for
the document, then click Save.
13 To use the Save command: 1.Click the Save command on the Quick Access toolbar.
2.The document will be saved in its current location with the same file name. If
you are saving for the first time and select Save, the Save As dialog box will
appear. AutoRecover Word automatically saves your documents to a temporary folder
while you're working on them. If you forget to save your changes or if Word
crashes, you can recover the autosaved file.
14 1.Open a document that was previously closed without saving. 2.In Backstage
view, click Info. 3.If there are autosaved versions of your file, they will appear
under Versions. Click on the file to open it. 4.To save changes, click Restore,
then click OK.
15 By default, Word autosaves every 10 minutes. If you are editing a document for
less than 10 minutes, Word may not create an autosaved version. Other file formats
You can share your documents with anyone using Word 2010 or 2007 because they use
the same file format. However, earlier versions of Word use a different file
format, so if you want to share your document with someone using an earlier version
of Word you'll need to save it as a Word 97-2003 document.
16 To save as a Word 97-2003 document: 1.Click the File tab. 2.Select Save As. 3.In
the Save as type drop-down menu, select Word 97-2003 Document. 4.Select the
location where you want to save the document. 5.Enter a name for the document, then
click Save.
17 To save as a PDF: 1.Click the File tab. 2.Select Save As. 3.In the Save as type
drop-down menu, select PDF. 4.Select the location where you want to save the
document. 5.Enter a name for the document. 6.Click the Save button