2021

Bahan Ajar

ANNOUNCEMENT
TEXT

ANDI DEWI VIVIANA

 ANNOUNCEMENT TEXT

A. INTRODUCTION

In everyday life, we often find short functional text such as announcement, advertisement,
letter or others. Do you know what is announcement..?? Announcement is something that is
written, printed, or spoken verbally so that other people know that there’s something happening
or about to happen. We can hear or read announcements anywhere, for example oral
announcements at school or in public places, while written announcements can be read on
bulletin boards, in magazines, and in newspapers. Announcement text must be written concisely,
clearly and easily understood. Have you ever seen announcement around you?

Watch this video below!!

Adapted from https://www.youtube.com/watch?v=rjc2Fs5R_2E

 1. Short description

Announcement is a kind of spoken or written text that tells certain information for
people, or it is a short functional text that shows an official / informal notification in oral /
written form that contains a message for everyone to know.

2. Relevance

The students are able to identify kinds of short functional text such as the announcement
and also understand the contextual meaning related to social functions, generic structure,
language features of the text, and the example of announcement text. Besides that, they
also understand how to give and ask information relates to the something happening or
about to happen. They also can improve their comprehension and their English skill and
competence toward these materials.

3. Learning guide
In this learning activity, the students are expected to understand social functions, the
examples of announcement, and language features of the text by giving and requesting
information related to the event that will be held. You will also learn how to write a good
announcement. For the first, you are supposed to see some examples of announcement
text. You have to analyze the parts of announcement text to meet their language purposes.

B. MAIN SECTION

1. Learning outcomes
In these learning activities you will learn the following competencies:
a. Attitudes
Regarding attitudes, students are expected to be able to show seriousness in learning
English about the announcement text, and show the honest, confident, and responsible
behavior in carrying out communications about the announcement text
 b. Knowledge
To understand and analyze the social functions, generic structures of the text and
language features of announcement text in regard to the something happening or
about to happen.
c. Skill
1. To identify and explore the generic structure of the announcement text
2. To identify and explore the language features of the announcement text.
3. To write an announcement based on the generic structure and language features.
4. To respond the meaning of the announcement text

2. Learning Materials and learning activities

a. Definition
Announcement is important information that is announced either orally or in writing
addressed to people. They are usually found in public places, such as supermarket,
gas station, school, etc. or Announcement is something that is written, printed, or
spoken verbally so that other people know that there’s something happening or about
to happen

The example of announcement text

Adapted from https://ahzaa.net.com/

 Here are some tips on how to make an announcement text:
1. Announcement Text must be written concisely, clearly and easily understood.
2. Consider the main purpose of making an announcement, because it is not just a
statement, but an announcement can also increase people’s level of trust in what
you are conveying, especially if you are about to announce a new product to
potential buyers.
3. Give facts in the content of your announcement as needed and there is no need to
overdo it so as not to change the purpose of the announcement.
4. Write announcements with short words and avoid repeating unnecessary words,
because that will disturb those who listen or read the text of your announcement.
5. If you have finished writing the announcement text, don’t forget to check it by
proofreading to avoid misspellings, incorrect phrases, ineffective sentences, etc.

b. Social function
Social function of announcement is giving certain people some information of what
has happened or what will happen.

c. Generic Structure
The generic structure of announcement text can be seen below.

Adapted from https://www.youtube.com/watch?v=GB4aGi-bdSA

 1. Opening/ tittle
Containing what event will be held and who’s addressed to.
2. Body/ Content
- Stating Day and Date and time   : Day and Date realization. The text that contains
when the event will be held
- Stating Place : The text that contains where the event will be held
3. Closing
- Informing Sender : The text that contains name of the person who will be
contacted

d. Types of announcement text

1. Job vacancy
2. Events
3. New products
4. Sad news
5. Winner of competition
6. Missing person/ animals/ items.

e. Language features

ANNOUNEMENT
To : Primagama Students

Primagama opens a trial class for English conversation for three meetings.
We only open 5 classes with ten students for each class. It is free charge.
Please register to Mr. Vandra, the customer service. The class will start next
week.
Thanks you for your attention.

The Management of Primagama

1. Use imperative sentence.
- Please register to Mr. Vandra ….
2. Use passive voice
- Smoking is prohibited in this room….
3. Use simple present tense
- Primagama opens a trial class for English conversation for three meetings.
4. Present future tense
- The class will start next week.
C. CLOSING

1. Summary
An announcement is a written or spoken statement in public or formal words containing
information about an event that has happened or is going to happen so publicly people
know what, when, and where it is about.
An announcement is used for giving people some information of what has happened or
what will happen.

Generic Structure of Announcement

1. Opening; what event will be held Stating day and date
2. Content; Stating purpose
- what event will be held Stating day and date
- when the event will be held Stating place
- where the event will be held -
3. Informing sender; name of the person who will be contacted.

Language Features of Announcement

1. Use imperative sentence.
2. Use passive voice
3. Use simple present tense
4. Present future tense
2. Reflection

REFLECTION

In this activity, I have learned ….…………………….

…………………………………………………………………………………
…………………………………………………………………………………
…………………………………………………………………………………
…………………………………………………………………………………
…………………………………………………………………………………
…………….

The key features of announcement text include

……………………………………………….

…………………………………………………………………………………
…………………………………………………………………………………
…………………………………………………………………………………
………………………………………………………………………….

What I like most about this activity is/ are………………………

…………………………………………………………………………………
…………………………………………………………………………………
…………………………………………………………………………………
……………………………….

What I need to improve is/are ……………………………………………..

…………………………………………………………………………………
…………………………………………………………………………………
…………………………………………………………………………………
………………………………………………………………………….
 Activity 1

Read the announcement below and answer the text!!

WE CAN HELP

To: All 9th graders

We are approaching the end of our days at SMP Mazaya Islamic Boarding School.
Soon we will leave the school we love very much. Let's leave something memorable
for the school and for students in need. Do not ruin your uniforms by spraying them
with paint. Do not throw away your books.

Donate your books and uniforms to the seventh and eighth graders. You might never
know that your books and uniforms are badly needed by some of them. Give these to
Mrs. Heni at the staff office. The school is going to distribute them to the needy
students. Come on pals, let's do something useful.

Avatar Choir
Chief of Student Organization

1. Who is the announcement for?

2. Why did Avatar write the announcement?
3. What should students do if they want to donate their uniforms?
4. From the text, we can conclude that the 9th  graders are going to . . .
5. "Do not ruin your uniforms by spraying them with paint." The underlined word has a
similar meaning to . . .
 Activity 2

Text 1 Text 2

Please read the text above, and analyze each part of the announcement to fill the table. Then, you
respond the following questions.

For all junior high school teachers

ANNOUNCEMENT
POSTER COMPETITION The students of Grade VII are allowed to
Friday, 21st March 2021 wear their elementary school uniforms

1328 Scot hall, 11 a.m. – 1 p.m. while the new school uniforms are on the
sing process. They should wear the new
Your poster must be:
school uniforms, white and blue, on
Original Monday, 1st March 2021. For those whose
Colorful Themes: uniforms have not available yet on the
date should get the homeroom teachers’
Say No to Drug Live in Healthy Living
permission letter before Saturday, 6th
Judges
March 2021
Mr. Thomas Waldschmidt Thanks you for your attention.

Ms. Sylvia Hanson

Futu Hatur Robbaniyah

Headmaster
Table 1

Text 1 Text 2

The purpose of the announcement

Detailed information

Day

Date

Time

Place

Receiver

Sender

Table 2

No Text 1 Text 2

1 Name of events

2 Addressed to target

3 People who might be interest to joint

Activity 3

Answer these questions below based on the text 1 and text 2

1. Where do you think the announcements are commonly found?

2. Do you think text 1 and text 2 have different generic structure?

3. What is the social function both of the announcement text above (text 1 and text 2).
 FORMATIVE TEST

Read the following text for questions number 1 to 3

To all the teachers and staff of SMP Nusantara

A one-day meeting will be held this week:
When : Tuesday, 9th February 2021 at 10 a.m. to 3 p.m.
Where : room 109
Topic : national examination preparation

Due to the importance of the meeting, please be punctual. Bring your ideas; bring
your suggestions to make our students successful in the examination!

The head of the national examination committee

Mr. Adnan Nasution
1. What is the meeting for?
a. To talk about the preparation for national examination?
b. To give solution to the examination problem
c. To discuss about the national examination items
d. To ask teachers to face the national examination
2. From the text above we can conclude that. . . .
a. The national examination has already been done
b. All students are successful in the examination
c. The meeting is done before the national examination
d. The teacher must be pleased with the result of the national examination
3. When will the meeting be held?
a. Tuesday, 9th February 2013 at 10 a.m. to 3 p.m.
b. Tuesday, 8th February 2013 at 11 a.m. to 3 p.m.
c. Tuesday, 9th January 2013 at 10 a.m. to 3 p.m.
d. Tuesday, 9th January 2013 at 10 a.m. to 3 p.m.

Read the following text and answer the questions number 4 to 5

ANNOUNCEMENT

Join the extracurricular programs at school. Feel free to choose your favorite program. Don’t
miss out. Enjoy yourself.

Head of OSIS
4. Where do you possibly find this kind of text? It is . . .
a. In the garage
b. In the headmaster’s room
c. In the teacher’s room
d. In the school canteen
5. What does the writer expect to the student?
a. To join the programs
b. To enjoy the programs
c. To be free in joining the program
d. To announce the extracurricular program

THE ANSWER KEY.

1. A

2. C

3. A

4. C

5. A
 REFERENCES

Callaghan,M, Emilia. 2019. Teaching Factual Writing. Bandung: Rizki Press, Indonesia.

Halliday, M.A.K.&Hassan. 20015. Spoken and written language. London: Edward Arnold.

Kern, R. 2000. Literacy and Language Teaching. Oxford: Oxford University Press.

Kementerian Pendidikan dan Kebudayaan. 2018.Think Globally Act Locally. Jakarta: Grafindo
Media Utama.

Kementerian Pendidikan dan Kebudayaan. 2017.When English Rings a Bell. Jakarta Timur:
Gunung Sahari.

Adapted from https://www.youtube.com/watch?v=GB4aGi-bdSA, 26 April 2021.

Adapted from https://www.youtube.com/watch?v=rjc2Fs5R_2E, 26 April 2021.