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How To Create A Variant and Layout in SAP

This document provides steps for creating a variant and customizing a layout in SAP. It explains that a variant saves selection parameters to minimize re-entering them, and a layout allows customizing the output display. The steps are to select a transaction code, enter selection criteria, save it as a variant, execute the report, customize the displayed columns using the layout tools, and save the layout to associate it with the variant.

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shishir174
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© © All Rights Reserved
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538 views12 pages

How To Create A Variant and Layout in SAP

This document provides steps for creating a variant and customizing a layout in SAP. It explains that a variant saves selection parameters to minimize re-entering them, and a layout allows customizing the output display. The steps are to select a transaction code, enter selection criteria, save it as a variant, execute the report, customize the displayed columns using the layout tools, and save the layout to associate it with the variant.

Uploaded by

shishir174
Copyright
© © All Rights Reserved
We take content rights seriously. If you suspect this is your content, claim it here.
Available Formats
Download as PDF, TXT or read online on Scribd
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Quick Reference Card – How to Create a Variant and Layout

How to Create a Variant and Layout in SAP


Purpose: A variant allows you to save your selection parameters on your input
screen. This will minimize the need to enter selection parameters each time you run
a SAP report. When a SAP report is processed, the standard layout is used for that
particular T-code. By setting up a layout, you can personalize the data output on
the report.

Procedures
Select the t-code
of that you would
like to setup a
variant in any SAP
report screen.
Example is of T-
code
(S_ALN_01000079
– Master Data
Index for Grant)

Enter the values


for selection
criteria for the
variant. (Example
is any grants in
award status for a
particular
department)

The multiple
selection
was
used to select only
the grants in
award status.

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Quick Reference Card – How to Create a Variant and Layout
If you were to
execute the report
as is, it would pull
up all the grants in
award status for all
departments. By
using the dynamic
selections button,

you can add


another selection
criteria to your
variant. (Example
is for a specific
department
number)
Double click on
department.

Enter the
department(s) or
department range
and hit Save.

2
Quick Reference Card – How to Create a Variant and Layout
Once all
selection
criteria are
populated,
Click the Save
Button.

When naming
your variant,
you can
select the
protect
variant option
so no other
user can
override the
variant that
you created.
Click the save
button to
create
variant.

3
Quick Reference Card – How to Create a Variant and Layout
To retrieve
your variant,
click on the
Get Variant
button.

Click Execute
to pull up the
variants
created by
your user id.

Remove the
created by
user id and
enter the
variant name
in variant
field to find
someone
else’s variant.
Highlight the
variant name

and click .

4
Quick Reference Card – How to Create a Variant and Layout
The selection
criteria for
your variant
is populated.

Creating a layout.

Click on
execute to
pull up the
results from
your variant.

The layout
defaults to
the global
settings for
that particular
T-code.

The three
icons used for
Change, Select, and Save.
managing
report layouts
To start
creating a
layout for
your user id,
5
Quick Reference Card – How to Create a Variant and Layout
click on the
change layout
button.

The displayed
columns are
the current
layout and
the column
set are the
columns that
can be added
to the layout.

6
Quick Reference Card – How to Create a Variant and Layout
The green
arrows are
used to add
and remove
items to the
displayed
columns to
the layout.

Tip: Clicking
on Column
name will
alphabetize
the search of
the column
set.

The arrows
above
Displayed
Columns can
be used to
move an item
up or down
the layout.

7
Quick Reference Card – How to Create a Variant and Layout

Click to
pull up new
layout.

Click on Save
Layout.

Enter the
Save Layout
field (Short
Name) and
Name (Layout
Description)

8
Quick Reference Card – How to Create a Variant and Layout
To find your
variant after
pulling up the
screen, you
will click on
Select Layout.

Click on
Layout or
Layout
Description to
pull up
layout.

9
Quick Reference Card – How to Create a Variant and Layout
To save the
layout to the
variant. Find
the layout on
the screen
that the
variant was
setup.

Click on the
multiple
selection

button to
pull up list of
layouts.

Find the
saved layout
and double
click on it to
select that
layout.

The layout
has been
changed.
10
Quick Reference Card – How to Create a Variant and Layout
To have this
layout be the
default layout
for the
variant, the
variant would
need to be
saved again.
Click on the
save button
twice. The
warning
message will
appear since
the variant is
protected.

Click yes to
save the
variant.
When the
variant is now
selected, the
layout is
saved.

11
Quick Reference Card – How to Create a Variant and Layout
Helpful Hints  Any variant or layout may not be protected. If any change is made to either, the
recommendation is to save as a new variant or layout. If the variant or layout is
over written, the original variant or layout cannot be recreated.
 Most reports can be uploaded to excel for users to be able to create templates for
reporting.

12

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