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How To Use Track and Changes

This document discusses how to use Track Changes in Microsoft Word to edit and review documents. It explains how to turn on Track Changes, make comments, show or hide markup, and accept or reject changes. The key points are: - To use Track Changes, turn it on before editing and it will record all deletions, insertions, and formatting changes. - Comments can be added by inserting the cursor and clicking "New Comment". - Markup can be simplified to just show insertions and deletions using "Display for Review" or "Show Markup" options. - Once reviewing is complete, the reviewer can accept or reject individual changes using the Accept/Reject buttons.

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Jun Lumabaeng
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77 views7 pages

How To Use Track and Changes

This document discusses how to use Track Changes in Microsoft Word to edit and review documents. It explains how to turn on Track Changes, make comments, show or hide markup, and accept or reject changes. The key points are: - To use Track Changes, turn it on before editing and it will record all deletions, insertions, and formatting changes. - Comments can be added by inserting the cursor and clicking "New Comment". - Markup can be simplified to just show insertions and deletions using "Display for Review" or "Show Markup" options. - Once reviewing is complete, the reviewer can accept or reject individual changes using the Accept/Reject buttons.

Uploaded by

Jun Lumabaeng
Copyright
© © All Rights Reserved
We take content rights seriously. If you suspect this is your content, claim it here.
Available Formats
Download as DOCX, PDF, TXT or read online on Scribd
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BAGIAN 3 : PENGGUNAAN PERANGKAT LUNAK

Short Cut Key: Ctrl + Shift + E


USING TRACK CHANGES IN MICROSOFT WORD
FOR EDITING AND REVIEW

Did you know that Microsoft Word has built in tools to track your changes, edits, and comments
while you’re reviewing a document? If you want to return an edited document to someone with
your changes highlighted, and so they can accept or reject or your suggested changes, Track
Changes is for you.

HOW TO TURN ON TRACK CHANGES


To use Track Changes, all you need to do is turn it on when you open a Word document and
before you start editing.
1. Go to Review on the Ribbon.
2. In the Tracking group in the middle, click the Track Changes button and from the drop-
down select Track Changes
Now if you make any changes in the document – like deletions, insertions, and formatting –
they will be recorded.

HOW TO MAKE COMMENTS


While Comments are not part of Track Changes, they are essential in reviewing documents, so
we’ll mention them here too.
To leave a comment in a document:
1. Insert your cursor at the place you want to leave a comment, or highlight the text that
you are commenting on.
2. Go to Review on the Ribbon.
3. In the Comments group, click New Comment
SHOWING MARKUP
Sometimes you may need to view only certain types of edits. For example, maybe you’ve made
many formatting changes, like bolding text, but you really only need to see insertions and
deletions. There are ways to reduce the amount of markup you see!

DISPLAY FOR REVIEW

Display for Review is an option that lets you see Simple Markup, All Markup, No Markup, or
Original.

 Simple Markup: Collapses markup and shows changes integrated into the text. The only
indication that a line has been changed is a red bar to the left of the affected lines.

 All Markup: Shows all markup, including balloons for formatting changes.

 No Markup: Shows changes integrated into the text with no indications of where the
changes were made. This and Simple Markup are great if you want to toggle to a “clean”
version of the changed document and read through it without the distraction of the markup.
 Original: Shows the original text before any markup was made. This is a great way to toggle between
your edited and unedited document versions to see how they differ .

SHOW MARKUP
There is a second option for adjusting which types of edits you see markup for. Say, for example, that you
don’t care about seeing formatting changes, but you do want to see insertions and deletions and
comments.
When you click on the Show Markup option, the drop down list has options to turn markup on or off for:
• Comments
• Ink (changes made with the Draw options in Word, such as on a tablet)
• Insertions and Deletions
• Formatting

 You can also use Balloons and Specific People options on the list to change if some markup appears
inline or in balloons out at the sides of the document, and to focus on only certain reviewers if your
document has been marked up by more than on person.

HOW TO ACCEPT & REJECT CHANGES


Once you are done editing, or if you receive an edited document with Track Changes turned on, you can
accept or reject the individual changes.
1. Go to Review on the Ribbon
2. In the Changes group, click the bottom half of the Accept or Reject.
3. In the drop down that appears you can do things like Accept/Reject and Move to Next,
Accept/Reject All Changes (or All Shown), and Accept/Reject All and stop tracking.

4. You can also use the Previous and Next buttons on the Ribbon to move from one change to the
next.
5. To immediately accept or reject the current change, click the top half of the buttons (and no drop-
down options will appear).
6. Remember, you can always turn off Track Changes whenever you don’t need it anymore. Just go
back to the Track Changes button on the Ribbon and click it again so it is no longer selected.

Hopefully this handy tool will help you with your editing and reviewing process!

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