Report writing

DELL skills

Assignment no :01

Submitted by :Nimra Zaigham.

Date:29 oct,2020
 1

Assignment: 01

Question no. 1

How is a technical report different from a news report? Mention their

differences.
News/General Report Technical Report
 News reports are found in  A technical report is a document
newspapers and their purpose is to that contains information on the
inform readers of what is process, progress, results,
happening in the world around recommendations and conclusions
them. of the technical research.
 It also should be clear and easy-to-
 It is written for a broad audience by interpret. A reader should not need
means of plain language. to ask for further information.

 It is also supposed to include facts  It should cover ALL information,

but they should not be technical. especially technical facts on a
subject.
 The targeted audience is much
l larger as compared to technical  Audience centered for this is very
report. small as compared to news report.

 Basically news report should be  Basically a technical report should

factual and easy to understand. be factual and technical.

QUESTION 2:
Download a research paper of your choice; read its Executive Summary/Abstract thoroughly and
attempt the questions given below.

a) Identify different parts of the Executive summary as discussed in Lecture 03.

b) Make a Title Page of the research paper that you downloaded including all these
components: Title of the report, Date of submission, Addresser’s name, and Addressee’s
name.
c) Share the link (URL) of the research paper that you used for this assignment.
 2

ANSWER:
a) Identify different parts of the Executive summary

ABSTRACT:
The aim of this report was to investigate Uni-Lab staff attitudes to personal mobile phone use in
staff and team meetings. A staff survey on attitudes towards the use of mobile phones in the staff
/ team meetings was conducted. The results indicate that the majority of staff find mobile phone
use a major issue in staff meetings. The report concludes that personal mobile phones are
disruptive and should be turned off in meetings. It is recommended that Uni-Lab develops a
company policy banning the use of mobile phones except in exceptional circumstances.

INTRODUCTION:
There has been a massive increase in the use of personal mobile phones over the past five years
and there is every indication that this will continue. According to Black (2002) by 2008 almost
100% of working people in Australia will carry personal mobile phones. Black describes this
phenomenon as ‘serious in the extreme, potentially undermining the foundations of
communication in our society’ (2002, p 167). Currently at Uni-Lab 89% of staff have personal
mobile phones.

Recently a number of staff have complained about the use of personal mobile phones in meetings
and asked what the official company policy is. At present there is no official company policy
regarding phone use. This report examines the issue of mobile phone usage in staff meetings and
small team meetings. It does not seek to examine the use of mobile phones in the workplace at
other times, although some concerns were raised.

For the purposes of this report a personal mobile phone is a personally funded phone for private
calls as opposed to an employer funded phone that directly relates to carrying out a particular
job.

AIM/PURPOSE:
The aim of this report is to investigate Uni-Lab staff attitudes to personal mobile phone use in
staff and team meetings.

METHODS AND ANALYSIS:

There was an 85% response rate to the questionnaire. A breakdown of the responses is listed
below in Table 1. It can be clearly seen from the results that mobile phones are considered to be
disruptive and should be turned off in meetings.
 3

ANSWER:
a) Identify different parts of the Executive summary

ABSTRACT:
The aim of this report was to investigate Uni-Lab staff attitudes to personal mobile phone use in
staff and team meetings. A staff survey on attitudes towards the use of mobile phones in the staff
/ team meetings was conducted. The results indicate that the majority of staff find mobile phone
use a major issue in staff meetings. The report concludes that personal mobile phones are
disruptive and should be turned off in meetings. It is recommended that Uni-Lab develops a
company policy banning the use of mobile phones except in exceptional circumstances.

INTRODUCTION:
There has been a massive increase in the use of personal mobile phones over the past five years
and there is every indication that this will continue. According to Black (2002) by 2008 almost
100% of working people in Australia will carry personal mobile phones. Black describes this
phenomenon as ‘serious in the extreme, potentially undermining the foundations of
communication in our society’ (2002, p 167). Currently at Uni-Lab 89% of staff have personal
mobile phones.

Recently a number of staff have complained about the use of personal mobile phones in meetings
and asked what the official company policy is. At present there is no official company policy
regarding phone use. This report examines the issue of mobile phone usage in staff meetings and
small team meetings. It does not seek to examine the use of mobile phones in the workplace at
other times, although some concerns were raised.

For the purposes of this report a personal mobile phone is a personally funded phone for private
calls as opposed to an employer funded phone that directly relates to carrying out a particular
job.

AIM/PURPOSE:
The aim of this report is to investigate Uni-Lab staff attitudes to personal mobile phone use in
staff and team meetings.

METHODS AND ANALYSIS:

There was an 85% response rate to the questionnaire. A breakdown of the responses is listed
below in Table 1. It can be clearly seen from the results that mobile phones are considered to be
disruptive and should be turned off in meetings.
 4

Table 1 breakdown of the responses

Personal mobile phone usage in Strongly Agree % Disagree % Strongly

staff and team meetings is… agree % disagree %

Not a problem 05 07 65 23

An issue 40 45 10 05

Disruptive 80 10 07 03

Phones should be permissible 06 16 56 22

Phones should be turned off 85 10 03 02

Allowed in some circumstances 10 52 24 14

The survey also allowed participants to identify any circumstances where mobile phones should
be allowed in meetings and also assessed staff attitudes towards receiving personal phone calls in
staff meetings in open ended questions. These results showed that staff thought that in some
circumstances, e.g. medical or emergencies, receiving personal phone calls was acceptable, but
generally receiving personal phone calls was not necessary.

DISCUSSION:
It can be seen from the results in Table 1 that personal mobile phone use is considered to a
problem; however it was acknowledged that in some situations it should be permissible. 80% of
recipients considered mobile phones to be highly disruptive and there was strong support for
phones being turned off in meetings (85%). Only 12% thought that mobile phone usage in staff
and team meetings was not a problem, whereas 85% felt it was an issue. The results are
consistent throughout the survey. Many of the respondents (62%) felt that in exceptional
circumstances mobile phones should be allowed, e.g. medical, but there should be protocols
regarding this. These findings are consistent with other studies. According to Smith (2005) many
companies have identified mobile phones as disruptive and have banned the use of mobile
phones in meetings. Havir (2004) claims that 29% of staff meeting time is wasted through
unnecessary mobile phone interruptions. This affects time management, productivity and team
focus.
 5

CONCLUSION:
The use of mobile phones in staff meetings is clearly disruptive and they should be switched off.
Most staff felt it is not necessary to receive personal phone calls in staff meetings except under
certain circumstances, but permission should first be sought from the team leader, manager or
chair

RECOMMENDATIONS:
It is recommended that Unversity-Lab develops an official policy regarding the use of mobile
phones in staff meetings. The policy should recommend:

 Mobile phones are banned in staff meetings.

 Mobiles phone may be used in exceptional circumstances but only with the permission of
the appropriate manager or chair.

Finally, the policy needs to apply to all staff in the company.

 6

PART (b):
Make a Title Page of the research paper that you downloaded including all these
components: Title of the report, Date of submission, Addresser’s name, and Addressee’s
name.

ANSWER:

THE EFFECTS OF PERSONAL MOBILE PHONE USAGE IN STAFF AND

MEETINGS AND EMPLOYEES PERFORMANCE

Prepared For:

Mam Mehreen Fatima

Prepared By:

Nimra Zaigham

SP20-BSE-077

BSSE-2A-E

Date:

29oct,2020
 7

PART (c):
Share the link (URL) of the research paper that you used for this assignment

ANSWER:
https://www.dlsweb.rmit.edu.au/lsu/content/2_AssessmentTasks/assess_tuts/reports_LL/re
port.pdf