Journal of Science & Technology JSET Vol: 01 No: 02

Paper Title* (Times New Roman, Size 20, Bold)

First Author1,a, Second Author2,b, Third Author3,c (Size 14)

1(First Affiliation Address) (Size10 Italic)
2(Second Affiliation Address) (Size 10 Italic)
3(Third Affiliation Address) (Size 10 Italic)
a
1st author’s email address, b2nd author’s email address, c3rd author’s email address (Size 10 Italic)

Abstract—This electronic document is a “live” template and that anticipate your paper as one part of the entire proceedings,
already defines the components of your paper [title, text, heads, and not as an independent document. Please do not revise any
etc.] in its style sheet. *CRITICAL: Do Not Use Symbols, Special of the current designations.
Characters, or Math in Paper Title or Abstract. (Size 9)

Keywords—component; formatting; style; styling; insert (key III. PREPARE YOUR PAPER BEFORE STYLING
words) Before you begin to format your paper, first write and save
the content as a separate text file. Keep your text and graphic
I. INTRODUCTION (SIZE 10) files separate until after the text has been formatted and styled.
Do not use hard tabs, and limit use of hard returns to only one
This template, modified in MS Word 2007 and saved as a return at the end of a paragraph. Do not add any kind of
“Word 97-2003 Document” for the PC, provides authors with pagination anywhere in the paper. Do not number text heads-
most of the formatting specifications needed for preparing the template will do that for you.
electronic versions of their papers. All standard paper
components have been specified for three reasons: (1) ease of Finally, complete content and organizational editing before
use when formatting individual papers, (2) automatic formatting. Please take note of the following items when
compliance to electronic requirements that facilitate the proofreading spelling and grammar:
concurrent or later production of electronic products, and (3)
conformity of style throughout a conference proceedings. A. Abbreviations and Acronyms
Margins, column widths, line spacing, and type styles are built- Define abbreviations and acronyms the first time they are
in; examples of the type styles are provided throughout this used in the text, even after they have been defined in the
document and are identified in italic type, within parentheses, abstract. Abbreviations such as IEEE, SI, MKS, CGS, sc, dc,
following the example. Some components, such as multi- and rms do not have to be defined. Do not use abbreviations in
leveled equations, graphics, and tables are not prescribed, the title or heads unless they are unavoidable.
although the various table text styles are provided. The
formatter will need to create these components, incorporating
B. Units
the applicable criteria that follow (Size 10).
 Use either SI (MKS) or CGS as primary units. (SI units
are encouraged.) English units may be used as
II. EASE OF USE
secondary units (in parentheses). An exception would
A. Selecting a Template (Heading 2) be the use of English units as identifiers in trade, such
as “3.5-inch disk drive.”
First, confirm that you have the correct template for your
paper size. This template has been tailored for output on the A4  Avoid combining SI and CGS units, such as current in
paper size. If you are using US letter-sized paper, please close amperes and magnetic field in oersteds. This often leads
this file and download the file “MSW_USltr_format”. to confusion because equations do not balance
dimensionally. If you must use mixed units, clearly
B. Maintaining the Integrity of the Specifications state the units for each quantity that you use in an
equation.
The template is used to format your paper and style the text.
All margins, column widths, line spaces, and text fonts are  Do not mix complete spellings and abbreviations of
prescribed; please do not alter them. You may note units: “Wb/m2” or “webers per square meter,” not
peculiarities. For example, the head margin in this template “webers/m2.” Spell units when they appear in text: “...a
measures proportionately more than is customary. This few henries,” not “...a few H.”
measurement and others are deliberate, using specifications
 Journal of Science & Technology JSET Vol: 01 No: 02

 Use a zero before decimal points: “0.25,” not “.25.”  In your paper title, if the words “that uses” can
Use “cm3,” not “cc.” (bullet list) accurately replace the word using, capitalize the “u”; if
not, keep using lower-cased.
C. Equations  Be aware of the different meanings of the homophones
The equations are an exception to the prescribed “affect” and “effect,” “complement” and “compliment,”
specifications of this template. You will need to determine “discreet” and “discrete,” “principal” and “principle.”
whether or not your equation should be typed using either the
Times New Roman or the Symbol font (please no other font).  Do not confuse “imply” and “infer.”
To create multileveled equations, it may be necessary to treat  The prefix “non” is not a word; it should be joined to
the equation as a graphic and insert it into the text after your the word it modifies, usually without a hyphen.
paper is styled.
 There is no period after the “et” in the Latin
Number equations consecutively. Equation numbers, within abbreviation “et al.”
parentheses, are to position flush right, as in (1), using a right
tab stop. To make your equations more compact, you may use  The abbreviation “i.e.” means “that is,” and the
the solidus ( / ), the exp function, or appropriate exponents. abbreviation “e.g.” means “for example.”
Italicize Roman symbols for quantities and variables, but not
Greek symbols. Use a long dash rather than a hyphen for a An excellent style manual for science writers is [7].
minus sign. Punctuate equations with commas or periods when
they are part of a sentence, as in IV. USING THE TEMPLATE
After the text edit has been completed, the paper is ready
ab  for the template. Duplicate the template file by using the Save
 As command, and use the naming convention prescribed by
  your conference for the name of your paper. In this newly
created file, highlight all of the contents and import your
Note that the equation is centered using a center tab stop. prepared text file. You are now ready to style your paper; use
Be sure that the symbols in your equation have been defined the scroll down window on the left of the MS Word Formatting
before or immediately following the equation. Use “(1),” not toolbar.
“Eq. (1)” or “equation (1),” except at the beginning of a
sentence: “Equation (1) is ...” A. Authors and Affiliations
The template is designed so that author affiliations are not
D. Some Common Mistakes repeated each time for multiple authors of the same affiliation.
Please keep your affiliations as succinct as possible (for
 The word “data” is plural, not singular.
example, do not differentiate among departments of the same
 The subscript for the permeability of vacuum 0, and organization). This template was designed for two affiliations.
other common scientific constants, is zero with
1) For author/s of only one affiliation (Heading 3): To
subscript formatting, not a lowercase letter “o.”
change the default, adjust the template as follows.
 In American English, commas, semi-/colons, periods, a) Selection (Heading 4): Highlight all author and
question and exclamation marks are located within affiliation lines.
quotation marks only when a complete thought or name
is cited, such as a title or full quotation. When quotation b) Change number of columns: Select the Columns icon
marks are used, instead of a bold or italic typeface, to from the MS Word Standard toolbar and then select “1
highlight a word or phrase, punctuation should appear Column” from the selection palette.
outside of the quotation marks. A parenthetical phrase c) Deletion: Delete the author and affiliation lines for
or statement at the end of a sentence is punctuated the second affiliation.
outside of the closing parenthesis (like this). (A
parenthetical sentence is punctuated within the 2) For author/s of more than two affiliations: To change
parentheses.) the default, adjust the template as follows.
a) Selection: Highlight all author and affiliation lines.
 A graph within a graph is an “inset,” not an “insert.”
The word alternatively is preferred to the word b) Change number of columns: Select the “Columns”
“alternately” (unless you really mean something that icon from the MS Word Standard toolbar and then select “1
alternates). Column” from the selection palette.
 Do not use the word “essentially” to mean c) Highlight author and affiliation lines of affiliation 1
“approximately” or “effectively.” and copy this selection.

Identify applicable sponsor/s here. If no sponsors, delete this text box (sponsors).
 Journal of Science & Technology JSET Vol: 01 No: 02

d) Formatting: Insert one hard return immediately after Figure Labels: Use 8 point Times New Roman for Figure
the last character of the last affiliation line. Then paste down labels. Use words rather than symbols or abbreviations when
the copy of affiliation 1. Repeat as necessary for each writing Figure axis labels to avoid confusing the reader. As an
additional affiliation. example, write the quantity “Magnetization,” or
“Magnetization, M,” not just “M.” If including units in the
e) Reassign number of columns: Place your cursor to label, present them within parentheses. Do not label axes only
the right of the last character of the last affiliation line of an with units. In the example, write “Magnetization (A/m)” or
even numbered affiliation (e.g., if there are five affiliations, “Magnetization (A ( m(1),” not just “A/m.” Do not label axes
place your cursor at end of fourth affiliation). Drag the cursor with a ratio of quantities and units. For example, write
up to highlight all of the above author and affiliation lines. Go “Temperature (K),” not “Temperature/K.”
to Column icon and select “2 Columns”. If you have an odd
number of affiliations, the final affiliation will be centered on ACKNOWLEDGMENT (Heading 5)
the page; all previous will be in two columns.
The preferred spelling of the word “acknowledgment” in
B. Identify the Headings America is without an “e” after the “g.” Avoid the stilted
Headings, or heads, are organizational devices that guide expression “one of us (R. B. G.) thanks ...”. Instead, try “R. B.
the reader through your paper. There are two types: component G. thanks...”. Put sponsor acknowledgments in the unnumbered
heads and text heads. footnote on the first page.

Component heads identify the different components of your

paper and are not topically subordinate to each other. Examples REFERENCES
include ACKNOWLEDGMENTS and REFERENCES, and for
these, the correct style to use is “Heading 5.” Use “figure The template will number citations consecutively within
caption” for your Figure captions, and “table head” for your brackets [1]. The sentence punctuation follows the bracket [2].
table title. Run-in heads, such as “Abstract,” will require you to Refer simply to the reference number, as in [3]—do not use
apply a style (in this case, italic) in addition to the style “Ref. [3]” or “reference [3]” except at the beginning of a
provided by the drop down menu to differentiate the head from sentence: “Reference [3] was the first ...”
the text. Number footnotes separately in superscripts. Place the
Text heads organize the topics on a relational, hierarchical actual footnote at the bottom of the column in which it was
basis. For example, the paper title is the primary text head cited. Do not put footnotes in the reference list. Use letters for
because all subsequent material relates and elaborates on this table footnotes.
one topic. If there are two or more sub-topics, the next level Unless there are six authors or more give all authors’
head (uppercase Roman numerals) should be used and, names; do not use “et al.”. Papers that have not been published,
conversely, if there are not at least two sub-topics, then no even if they have been submitted for publication, should be
subheads should be introduced. Styles named “Heading 1,” cited as “unpublished” [4]. Papers that have been accepted for
“Heading 2,” “Heading 3,” and “Heading 4” are prescribed. publication should be cited as “in press” [5]. Capitalize only
the first word in a paper title, except for proper nouns and
C. Figures and Tables element symbols.
1) Positioning Figures and Tables: Place figures and For papers published in translation journals, please give the
tables at the top and bottom of columns. Avoid placing them English citation first, followed by the original foreign-language
in the middle of columns. Large figures and tables may span citation [6].
across both columns. Figure captions should be below the
figures; table heads should appear above the tables. Insert
[1] G. Eason, B. Noble, and I.N. Sneddon, “On certain integrals of
figures and tables after they are cited in the text. Use the Lipschitz-Hankel type involving products of Bessel functions,” Phil.
abbreviation “Fig. 1,” even at the beginning of a sentence. Trans. Roy. Soc. London, vol. A247, pp. 529-551, April 1955.
(references)
TABLE I. TABLE STYLES [2] J. Clerk Maxwell, A Treatise on Electricity and Magnetism, 3rd ed., vol.
2. Oxford: Clarendon, 1892, pp.68-73.
Table Table Column Head [3] I.S. Jacobs and C.P. Bean, “Fine particles, thin films and exchange
Head Table column subhead Subhead Subhead anisotropy,” in Magnetism, vol. III, G.T. Rado and H. Suhl, Eds. New
York: Academic, 1963, pp. 271-350.
copy More table copya
[4] K. Elissa, “Title of paper if known,” unpublished.
a.
Sample of a Table footnote. (Table footnote) [5] R. Nicole, “Title of paper with only first word capitalized,” J. Name
b. Stand. Abbrev., in press.
[6] Y. Yorozu, M. Hirano, K. Oka, and Y. Tagawa, “Electron spectroscopy
Fig. 1. Example of a figure caption. (figure caption) studies on magneto-optical media and plastic substrate interface,” IEEE
Transl. J. Magn. Japan, vol. 2, pp. 740-741, August 1987 [Digests 9th
Annual Conf. Magnetics Japan, p. 301, 1982].
We suggest that you use a text box to insert a graphic
(which is ideally a 300 dpi resolution TIFF or EPS file with
all fonts embedded) because this method is somewhat more
stable than directly inserting a picture.
To have non-visible rules on your frame, use the
MSWord “Format” pull-down menu, select Text Box >
Colors and Lines to choose No Fill and No Line.
 Journal of Science & Technology JSET Vol: 01 No: 02

[7] M. Young, The Technical Writer’s Handbook. Mill Valley, CA:

University Science, 1989.