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Project 03 - Importing Data - Millionaires (LP)

This document provides instructions for a database project that involves importing data from an Excel file. The key steps are to ensure the field names in the Access database match exactly those in Excel in terms of order and spelling, and then to import the data by selecting the Excel file as the data source from the External Data tab. If done correctly, over 1,200 records should be imported from Excel to the Access table. The goal is for students to learn how to import data from Excel to a database.

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甄帅
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33 views5 pages

Project 03 - Importing Data - Millionaires (LP)

This document provides instructions for a database project that involves importing data from an Excel file. The key steps are to ensure the field names in the Access database match exactly those in Excel in terms of order and spelling, and then to import the data by selecting the Excel file as the data source from the External Data tab. If done correctly, over 1,200 records should be imported from Excel to the Access table. The goal is for students to learn how to import data from Excel to a database.

Uploaded by

甄帅
Copyright
© © All Rights Reserved
We take content rights seriously. If you suspect this is your content, claim it here.
Available Formats
Download as PDF, TXT or read online on Scribd
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Database

AS 91892 4 credits

Project 3 –
Importing
Data

By J Murfitt
AS 91892 Database 4 credits

Project 3 –Importing Data


Project 3 –Importing Data
Database

Learning Intentions (Project Overview)


In this project you will learn:
• How to import data from Excel.

This project should take you 10 to 15 minutes to complete.

Quick Summary
Here is a quick summary of the tasks in this project. If you know what to do, just get on with it.
Otherwise, you will need to read the instructions on the following pages.

• Make sure your field names are identical to the ones in Excel (same order, same spelling). (pg 2)
• Import data from Excel into Access. (pg 3)

By J Murfitt Page 1 of 4
AS 91892 Database 4 credits
Project 3 –Importing Data

Preparing to Importing Data


If you know how to do the task(s) below go to the next heading (page 3), otherwise read the instructions below.
▪ Make sure your field names are identical to the ones in Excel (same order, same spelling).

1. Open your database from the previous project.

2. We need to add some data to our database. One way is to type it all in, but that will take time.
The other way is to import the data.

3. It should be easy to import the data, but you need to make sure that your field names are exactly the
same as the ones in Excel (where we will get the data from). This includes:
a. being in the same order
b. and with exactly the same spelling (including not having spaces).

4. Compare your fields with those in Excel, and when you believe they are the same, go to the next
step to do the import.

Fields in same order?


Fast Track –Do this

(ignore ID field)

Same spelling?

By J Murfitt Page 2 of 4
AS 91892 Database 4 credits
Project 3 –Importing Data

Importing the Data


If you know how to do the task(s) below go to the next heading (page 4), otherwise read the instructions below.
▪ Import data from Excel into Access.

5. To import the data from Excel, click on the “External Data” tab at the top.

Then click on “New Data Source” and select “From File”, then “Excel”.

6. Select the excel file from the student resource folder.


(it you get errors try copying the excel spreadsheet to your own folder and then importing)
7. Select “Append”.
8. Click on “OK”.

By J Murfitt Page 3 of 4
AS 91892 Database 4 credits
Project 3 –Importing Data

9. You should now see the following. Click on “Finish”.

10. You can ignore this, so just click on “Close”.

11. If all went well you should data in your table – about 1294 records. The first 10 people are real
billionaires, the other 1284 people are made up.
12. If all didn’t go well check that your field names are in the same order, with exactly the same spelling.
Fix any errors and reimport the data again, but if it still doesn’t work you might have to type it in
manually.

Learning Outcomes (What You Should Have Learnt)


• How to import data from Excel.

By J Murfitt Page 4 of 4

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