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Fusion Assets Physical Inventory Comparison Process ADFDI

This document outlines the process for comparing physical inventory counts to asset records in Fusion Assets. There are two methods for loading inventory data: using the Manage Physical Inventory spreadsheet or Physical Inventory Interface Import spreadsheet. The procedure walks through using the Manage Physical Inventory spreadsheet to record physical counts, load the data, review differences, make adjustments if needed, and verify that the records are fully matched. Status descriptions provide information on the comparison results.

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Syed Mustafa
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170 views4 pages

Fusion Assets Physical Inventory Comparison Process ADFDI

This document outlines the process for comparing physical inventory counts to asset records in Fusion Assets. There are two methods for loading inventory data: using the Manage Physical Inventory spreadsheet or Physical Inventory Interface Import spreadsheet. The procedure walks through using the Manage Physical Inventory spreadsheet to record physical counts, load the data, review differences, make adjustments if needed, and verify that the records are fully matched. Status descriptions provide information on the comparison results.

Uploaded by

Syed Mustafa
Copyright
© © All Rights Reserved
We take content rights seriously. If you suspect this is your content, claim it here.
Available Formats
Download as DOCX, PDF, TXT or read online on Scribd
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Fusion Assets Physical Inventory Comparison Process

Release 11
Modified Date: 3/29/2017

Prerequisites
a) Enable Allow physical inventory option for your asset book
b) Ensure that In Physical Inventory check box is checked for all assets in Asset Book for assets included in physical
inventory comparison

There are two methods to load data for the Asset Physical Inventory Comparison process
 Manage Physical Inventory (AdFDI) spreadsheet
 Physical Inventory Interface Import (FBDI) spreadsheet

Procedure using Manage Physical Inventory (AdFDI) spreadsheet


1. Take physical inventory of your assets by noting the location, number of units, employee, and a unique identifier
(Asset number, Tag number, or Serial number)
2. Navigate to Assets landing page
3. Select task Manage Physical Inventory

4. Click the Enter button.

5. In the pop up select Asset Book and enter an unique Physical Inventory Name

6. Click Go button
7. Login and download the PhysicalInventoryInterface.xlsm (AdFDI) Excel spreadsheet
8. Enter physical inventory data in spreadsheet

9. Click Submit button. This will submit the Physical Inventory Comparison process. Click OK and OK when
prompted.
10. View the comparison status in the Manage Physical Inventory page.

11. Select a row and click Review button export to AdFDI spreadsheet.

12. Analyze the results and determine the action for each record.
Change Status: Rectify Difference – When changing the record to this status, the status will change to
Transaction pending and then create a Transfer event where users will have to Prepare and Post in the Transfers
Infotile.

Click Submit button


The batch status changes to ‘Transaction Pending’

A Transfer transaction is created in the Transfers infotile waiting to Prepare and Post.

13. Once the transactions are complete within the Transfers infotile, navigate back to Manage Physical Inventory
page. Select record with Transaction Pending and click Review button.
14. Change the Status from ‘Transaction Pending’ to ‘New’ and click Submit button. This will run the Asset Physical
Comparison process again to verify that the changes are Fully Matched. If the status continues to remain
‘Difference’, repeat steps to 12 – 14 until the status reflects ‘Fully Matched’.
15. The Inventory Taken Date is recorded once the status is ‘Fully Matched’.

Other Status descriptions:


 Asset not in book – asset number does not exist in the Asset book selected.
 Delete – reflects a status for users to ignore the Batch.
 Multiple matches – reflects that there are multiple asset numbers loaded in the same batch
 Noninventory asset – the asset was not flagged as In Physical Inventory in the Descriptive Details
 Difference – status reflected if there is a difference in location, unit or employee.

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