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MS Excel For Begineers

This document provides an introduction to using Microsoft Excel. It discusses the Excel workspace including cells, columns, rows, and worksheets. It also covers entering and formatting text and numbers, auto fill functions, formatting cells, and adjusting column and row sizes. The document provides instructions for freezing panes, splitting screens, and lists additional resources for learning Excel.

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Israel
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66 views13 pages

MS Excel For Begineers

This document provides an introduction to using Microsoft Excel. It discusses the Excel workspace including cells, columns, rows, and worksheets. It also covers entering and formatting text and numbers, auto fill functions, formatting cells, and adjusting column and row sizes. The document provides instructions for freezing panes, splitting screens, and lists additional resources for learning Excel.

Uploaded by

Israel
Copyright
© © All Rights Reserved
We take content rights seriously. If you suspect this is your content, claim it here.
Available Formats
Download as PDF, TXT or read online on Scribd
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THE PAPUA NEW GUINEA

UNIVERSITY OF TECHNOLOGY
CIVIL ENGINEERING DEPARTMENT

CE 202 – ENGINEERING
MS Excel for
SYSTEMS II Beginners
Ms. Grace Wantepe
Lecturer

Week 2 L1, Sem 2, 2019


Familiarization with the
Excel workspace.
 Spreadsheets are displayed in a grid layout.
 Column headings =letters
 To highlight an entire Column, click on any of
the letters.
 Numbers = rows
 The exact number of rows and columns are
1,048,576 rows and 16,384 columns.
 A Cell is a letter combined with a number. So
if you combine the B column with Row 5, you
get Cell B5.
Workbooks and worksheets
 Workbook: A workbook is another word for
your Excel file. Excel automatically creates a
blank workbook when you open it.
 A worksheet is a collection of cells where you
keep and manipulate the data. By default,
each Excel workbook contains
three worksheets.
 When you open Excel, Excel automatically
selects Sheet1 for you. The name of the
worksheet appears on its sheet tab at the
bottom of the document window.
Managing worksheets
 Rename a Worksheet
 By default, the worksheets are named Sheet1,
Sheet2 and Sheet3. To give a worksheet a more
specific name, execute the following steps.
 1. Right click on the sheet tab of Sheet1.
 2. Choose Rename.
 Insert
 Move
 Rename
 Delete
How to Enter Text and
Numbers in a Cell
 Tomake a start, we'll create this really
simple spreadsheet:
 Type the word: Numbers
 Hit the Enter key on your
keyboard
 The active cell will move
down one, to cell A2
 Type the number 3, and
again hit the Enter key on
your keyboard
Data types
 Text
 Numbers
 Apply a number format
 To distinguish between different types of
numbers, add a format, like currency,
percentages, or dates.
 Select the cells that have numbers you want to
format.
 Click the Home tab, and then click the arrow in
the General box.
 Pick a number format.
Auto complete, auto fill and
auto correct
 When you can see the AutoFill cursor, hold down your
left mouse button and drag to the right
 Drag your mouse all the way to cell H3, as in the
following image:
 When your cursor is in the H3 cell, let go of the left
mouse button
 Excel will now complete the days of the week:
Text Alignment
 Onthe Home tab, in the Alignment group, center the
number.
Text editing
 On the Home tab, in the Font group, change
the Font color.
Formatting
 cell merging: Home - Alignment -
Merge and Center
 Orientation - Alignment
 Top Align
 Align Text Left
 Orientation then select the rotation
option that you want.
 To wrap the text in a cell, click Wrap
Text.
 Justify the text in a cell, on
the Alignment tab, click the drop-
down box under Horizontal, and
then click Justify.
Column and row fitting.
 Home - Cells group, click Format
 Cell Size, click AutoFit Column Width
 Select the row or rows that you want to
change.
 On the Home tab, in the Cells group,
click Format.
 Under Cell Size, click AutoFit Row Height.
Freeze, hide and split
columns/rows (the Window
menu)
 Freeze Top Row: View -Freeze
Panes, Freeze Top Row.
 Split
Sources
 Free Computer Tutorials:
http://www.homeandlearn.co.uk/word20
07_2010/Word-2007-2010.html
 Microsoft Official Page:
https://support.office.com/
 Excel Easy#1 Excel tutorial on the net
 http://www.excel-easy.com/basics.html

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