Scribd
Upload
65 views15 pages

Computerized Space Management

The document discusses computerized space management solutions for facilities. It describes space management as tracking space inventory and occupancy using tools like CAD and spreadsheets. Computerized solutions like CAFM, IWMS, CMMS and EAM automate space management and provide benefits like improved utilization, cost reductions, and decision making. Key capabilities of space management solutions include managing changes, visualizing space, centralized information, collaboration, and reporting and analysis.

Uploaded by

Mayank Gupta
Copyright
© © All Rights Reserved
We take content rights seriously. If you suspect this is your content, claim it here.
Available Formats
Download as PDF, TXT or read online on Scribd
65 views15 pages

Computerized Space Management

The document discusses computerized space management solutions for facilities. It describes space management as tracking space inventory and occupancy using tools like CAD and spreadsheets. Computerized solutions like CAFM, IWMS, CMMS and EAM automate space management and provide benefits like improved utilization, cost reductions, and decision making. Key capabilities of space management solutions include managing changes, visualizing space, centralized information, collaboration, and reporting and analysis.

Uploaded by

Mayank Gupta
Copyright
© © All Rights Reserved
We take content rights seriously. If you suspect this is your content, claim it here.
Available Formats
Download as PDF, TXT or read online on Scribd
You are on page 1/ 15

Course: Open Elective

Date: 16/11/2020
Subject: Facility Planning & Specialized Building Design
Subject Code: Ar215
Lecture No: 12
By: Kranti Kumar Maurya

Computerized Space management

1
NATIONAL INSTITUTE OF TECHNOLOGY, PATNA
Space Management
– The management of a facility’s physical space
inventory
– automated space management solution
– AutoCAD
– Excel spreadsheets
– floor plans with colored pencils
–includes tracking and maintaining space and
occupancy information
– identifying who sits where
– understanding how much space the facility has
– how it’s being used
– projecting and forecasting how much real estate it
will need in the future
2
Why a space management solution?
• Improved space utilization which reduces excess capacity
and unnecessary overhead.
• Accurate reporting and benchmarking of critical facilities
information.
• Opportunity to cut costs on items such as utilities and
maintenance.
• More robust financial management of leases, projects and
property portfolios.
• Streamlining of processes for space scheduling,
maintenance, and more.
• Better coordination reduces need for moves and relocations.
• Stronger decision making on facility questions.

3
Why a space management solution?
• Improvements in safety and environmental planning, which
can lead to fewer accidents and regulatory compliance
issues.
• Enhanced capability to prepare for disasters and
emergencies.
• Easier tracking and control of assets including costs such as
depreciation and maintenance.
• Reduced equipment downtime.
• A more environmentally friendly footprint.
• Easier and more centralized administration and back office
management with data standardization, paper-free
processes.
• Reduced risk of manual error with automated processes.
• Improved response times with mobile tools and
notifications 4
Space management solution
The purpose of space management solution is to help
the facility manager in ensuring that the
organization's assets are fully utilized at the lowest
possible cost, while providing benefit to every phase
of a building's lifecycle

five must have capabilities:


• Managing change
• Visualizing space
• Having a centralized source for all the facility information
• Collaboration anytime, and anywhere
• Reporting and analysis
5
Space management solutions

– Computer Aided Facility Management (CAFM) solutions


– CAFM evolved in the late 1980s with the purpose of leveraging the
PC to automate the collection and maintenance of facility
management information. CAFM provided facility managers with
the solutions they needed to track and report on their facility and
real estate information

– Integrated Workplace Management System (IWMS)


platforms
– IWMS is an enterprise solution that supports the planning, design
and management of an organization’s physical real estate. An
IWMS allows organizations to optimize the use and administration
of workplace resources and communicates that information
throughout the entire organization

6
Space management solutions

– Computerized Maintenance Management System (CMMS) is a


tool that focuses on managing the maintenance needed for critical
equipment within a facility. It performs functions such as maintenance
scheduling and tracking spare parts.
– Enterprise Asset Management (EAM) encompasses CMMS and
extends it with applications for managing physical assets through their
lifecycle including procurement, commissioning, and replacement.
– Building Management Systems (BMS) monitor and control
building systems - everything from fire detection to temperature
regulation. BMS is a fairly narrow application on its own, so it is often
added as a module within a broader CAFM or IWMS system.
– Environmental Management Systems (EMS) measure and
mitigate a facility’s environmental impact as an adjunct to sustainability
programs and, like BMS, are often implemented as a module in a larger
CAFM effort.

7
Space management solutions

– Building Information Model or Modeling (BIM) refers to the


creation of digital representations for buildings (physical and functional
characteristics) that become a resource for making decisions about the
building from its inception onward, according to the BIM Standards.
Instead of two-dimensional renderings, these are often 3D and are
expanding to cover other dimensions such as time, cost, and
sustainability.
– Integrated Whole Building Management (IWBM) is an extension
of an approach to design known as integrated design or whole building
design, which focuses on different roles such as architects, engineers,
and other specialists working together as a team. A similar collaborative
approach to managing these buildings looks to integrate oversight of all
the functions and services needed to make sure the facility can perform
as intended.

8
Computer Aided Facility Management

• Space planning
• Asset management
• Move management
• Maintenance management
• Room reservations
• Customer service requests
• Facility operations

9
Computer Aided Facility Management

10
Integrated Workplace Management System

• Evolution and expansion of CAFM.


• Add to CAFM features by incorporating CMMS as
well as real estate management functions like lease
management, project management, and
environmental/energy planning

• Real estate management including purchase, lease,


financial management, and sale.
• Capital project management for developing new
facilities or remodeling existing facilities.

11
Integrated Workplace Management System

• Facilities management such as planning, computer-


aided design and BIM integration, space
management, move management, and resource
scheduling.
• Maintenance management covering asset
management, work requests, preventive
maintenance, work order administration, warranty
tracking, and facility condition assessment.
• Environmental management to monitor and reduce
resource consumption and waste production to
support sustainability.

12
Integrated Workplace Management System

13
CAFM vs IWMS
• The main difference between CAFM and an IWMS
is that an IWMS allows key information to be
shared between everyone in the organization
whereas CAFM is limited by its inability to
distribute information to those beyond facility
management
• CAFM is more likely to combine multiple platforms
while IWMS operates from a single platform and
database.
• IWMS applications are expected to have more
robust functionality in real estate, environmental
and project management than CAFM.

14
Benefits of computerized space
management

• Strategic Planning
• Space Inventory and Management
• Operations
• Maintenance and Repairs
• Assessments
• Space Forecasting

15

You might also like