Specification 103 Rev. 8 - Supplier Document Requirements
Specification 103 Rev. 8 - Supplier Document Requirements
Specification 103 Rev. 8 - Supplier Document Requirements
1.1 All documents shall show as minimum the following project information:
Project name
Company’s name
Buyer’s Purchase Order number
Equipment/ tag number (for drawings in the title block at the right hand side bottom corner).
The SDR Code System shall be used by Supplier to identify information requested by Buyer. Strict
compliance with the SDR Code System is required. Non-conformance may lead to a delayed review
cycle.
All drawings shall be provided with the following review block on the right hand side bottom corner
above the drawing title block (see attachment A).
All documents shall also be provided with the review block on the front page (see attachment A).
The use of the standard front sheet is only allowed for documents which can be adjusted to
Suppliers’ catalogue, certificates and calculations.
1.2 For identical equipment/material, Supplier shall provide typical drawings/documents applicable to
each separate equipment/material.
The correlation between tag number, line number etc. and an equipment/material item number
shall be specified by an index on the drawing/document.
2.0 LANGUAGE
All drawings and documents shall be written in the ENGLISH language.
3.0 FORMATS
Size of drawings shall not exceed A-1 size.
Nominal pipe/fitting/valve sizes in inches and pressure rating in lbs in accordance with ASME
pressure classes
Pressure in bar
Liquid flow in m3/h
Gas flow in Nm3/h (0C, 1.01325 bara).
5.1 Review by Buyer shall mean that Buyer will retrieve data for its design and will check the document
for interface data. Supplier shall not start fabrication until Buyer has acknowledged such review
[hold point] and possible comments have been incorporated.
5.2 Documents submitted "For Review" will be returned within three (3) calendar weeks.
5.3 Any document returned to Supplier for revision shall be re-submitted within two (2) calendar weeks
complete with revisions clouded and clearly flagged by a triangle showing the latest
revisions.
7.1 Supplier shall ensure that the formats of the Supplier Data Books, i.e.
1. Installation, Maintenance & Operating Manual (IMO)
2. Manufacturing Data Record (MDR)
are in accordance with paragraph 9.0 and 10.0. The requirements as described in latter paragraphs
are minimum requirements, which shall be supplemented as necessary to fulfil the requirements
and to allow professional operation and use of the subject equipment. In case of doubt Supplier
shall contact Buyer for final advice. In all cases Supplier to complete the attached SDR.
7.2 All hard copies of Supplier Data Books shall be bound in A-4 heavy-duty binders with transparent
pockets on the cover and spine and 4 hole ring binder mechanisms. Maximum spine width to be
60 mm.
7.4 All electronic copies of Supplier Data Books shall be on CD/DVD and the digital version of IMO/
MDR shall be bookmarked, including search function.
7.5 IMO and MDR shall be submitted within two (2) weeks after delivery of the equipment/materials.
Required number and type of documents for Buyer shall be as defined hereafter:
"With Bid" documents : 2 prints
"For Review" documents : upload as per SDR system
"For Final" documents : upload as per SDR system
"Certified as-built" drawings : on disk in AutoCAD version 2004.
Installation, Maintenance & : as per Purchase Order requirement
Operating Manual (IMO)
Manufacturing Data Record : as per Purchase Order requirement
(MDR)/Certificates
IMO formats shall be compiled according to following format and contents (in so far as appropriate
for the ordered equipment) and shall be applicable for the complete package including deliveries
from sub-suppliers:
- Contents/index sheet
- Section 1 * Introduction
- Scope of supply - manufacturer.
- Sub-Supplier contact list and scope of supply.
- Section 3 * Installation
- Equipment installation, alignment and replacement
procedures.
- Commissioning procedures and checklists.
- Access and lifting.
- Section 4 * Operation
- Operation instructions.
- Functional descriptions.
- Operation and control procedures.
- Instrument set point list.
- Valve numbering drawings.
- Section 5 * Maintenance
- Preventative maintenance schedules/details.
- Routine maintenance.
- Condition monitoring including lube oil analysis/
condemning limits.
- Routine test procedures.
- Trouble shooting procedures including diagnostic
charts.
- Section 7 * Drawings
- For type of supply list of applicable drawings including,
but not limited to:
General arrangement drawings and weights
Process and instrumentation diagrams
Cause and Effect diagrams
Piping/Electrical and Instrumentation/Structural
Parts drawings.
- "Certified as-built" drawings.
- Material lists.
MDR formats shall be compiled according to following format and contents (in so far as
appropriate for the ordered equipment):
- Section 1 * General
- Summary of sub-ordered equipment/material/services
with sub-Supplier details and scope descriptions.
- Section 6 * Procedure
- Manufacturing, fabrication, examination and repair
procedures.
- Welding procedures WPS.
- Welder qualification records plus welder list with names,
stamp, qualification and WPS.
- NDT operator qualifications and certificates.
- Performance/string test procedures.
- Dimensional control procedure.
- Section 9 * Drawings
- Index.
- Fabrication and design drawings.
- Weld and NDE identification drawings.
- "Certified as-built" drawings.
DOCUMENTS SHOWN BELOW SHALL BE LISTED ON THE SUPPLIER DOCUMENT REGISTER (SDR CODE PJ-01).
ABBREVIATIONS ARE SHOWN BELOW.
Abbreviations Key: P-Purchase Order placement, D-delivery, '-'-before, '+'-after, blank - no requirement, R-review by
inspector. Example: +4A = four weeks after award, -2D = two weeks, before delivery.
PROCUREMENT
PC-01 START-UP AND COMMISSIONING SPARE PARTS LIST
X X
- Itemized and priced.
PC-02 OPERATIONAL SPARE PARTS LIST
Completed/priced spare parts list for 2 years normal operation X X
complete with drawings, views for identification of spares
GENERAL
GE-09 CERTIFICATES
X
Certificates in accordance with the relevant Specifications.
DOCUMENTS SHOWN BELOW SHALL BE LISTED ON THE SUPPLIER DOCUMENT REGISTER (SDR CODE PJ-01).
ABBREVIATIONS ARE SHOWN BELOW.
Abbreviations Key: P-Purchase Order placement, D-delivery, '-'-before, '+'-after, blank - no requirement, R-review by
inspector. Example: +4A = four weeks after award, -2D = two weeks, before delivery.
CIVIL/MARINE
MECHANICAL
DOCUMENTS SHOWN BELOW SHALL BE LISTED ON THE SUPPLIER DOCUMENT REGISTER (SDR CODE PJ-01).
ABBREVIATIONS ARE SHOWN BELOW.
Abbreviations Key: P-Purchase Order placement, D-delivery, '-'-before, '+'-after, blank - no requirement, R-review by
inspector. Example: +4A = four weeks after award, -2D = two weeks, before delivery.
ELECTRICAL
DOCUMENTS SHOWN BELOW SHALL BE LISTED ON THE SUPPLIER DOCUMENT REGISTER (SDR CODE PJ-01).
ABBREVIATIONS ARE SHOWN BELOW.
Abbreviations Key: P-Purchase Order placement, D-delivery, '-'-before, '+'-after, blank - no requirement, R-review by
inspector. Example: +4A = four weeks after award, -2D = two weeks, before delivery.
INSTRUMENTATION
DOCUMENTS SHOWN BELOW SHALL BE LISTED ON THE SUPPLIER DOCUMENT REGISTER (SDR CODE PJ-01).
ABBREVIATIONS ARE SHOWN BELOW.
Abbreviations Key: P-Purchase Order placement, D-delivery, '-'-before, '+'-after, blank - no requirement, R-review by
inspector. Example: +4A = four weeks after award, -2D = two weeks, before delivery.
IN-21 PARTS LIST – Identify all materials, make, type, material and quantity X
PROCESS
PROCESS FLOW DIAGRAM
PS-01 X
Including heat and mass balance.
PIPING
PI-02 PARTS LIST - Identify all materials, make, type, material, quantity. X
DOCUMENTS SHOWN BELOW SHALL BE LISTED ON THE SUPPLIER DOCUMENT REGISTER (SDR CODE PJ-01).
ABBREVIATIONS ARE SHOWN BELOW.
Abbreviations Key: P-Purchase Order placement, D-delivery, '-'-before, '+'-after, blank - no requirement, R-review by
inspector. Example: +4A = four weeks after award, -2D = two weeks, before delivery.