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Managing Data Analysis Using Excel I

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61 views

Managing Data Analysis Using Excel I

Uploaded by

lanre adigun
Copyright
© © All Rights Reserved
Available Formats
Download as PDF, TXT or read online on Scribd
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Lagos state government

Lagos state cooperative college


Training theme “Digital Transformation Strategy”

Topic

Managing and Analyzing Data in Excel sheet


Introduction

• In this introductory course to Excel, participants will explore basic Excel


activities . After successful completion of this session, participants can expect
to have the skills required to work efficiently in an existing worksheet and to
also create new worksheets from a template and from scratch.
• Topics Include
• Create a basic worksheet by entering text, values, and formulas.
• Change the appearance of worksheet data by using a variety of formatting
techniques.
• Create formulas by using some of Excel's built-in functions.
• Filter and sort Excel data.
• Plan, create and modify charts.
• Prepare a document for printing by using a variety of printing options.
• The Workbook Window
cont.
Microsoft Excel Definition. Excel is: a software program created by Microsoft
that uses spreadsheets to organize numbers and data with formulas and
functions. Excel analysis is ubiquitous around the world and used by businesses of all sizes
to perform financial analysis.
The Workbook Window
• In Excel 2013, when you open up a new workbook it now contains only 1 worksheet
There can be a max of 1,048,576 rows and 16,384 columns in an excel work sheet.
• The Worksheet
• Excel files are called workbooks. Each workbook holds one or more worksheets (also
known as "spreadsheets").
• spreadsheet is a file that exists of cells in rows and columns and can help arrange,
calculate and sort data. Data in a spreadsheet can be numeric values, as well as text,
formulas, references and functions.
Cont.
To set up Excel so it automatically opens a new workbook
• 1. Click File then Options.
• 2. On the General tab, under Start up options, uncheck the Show the
Start screen when this application starts box.
• 3. The next time you start Excel, it opens a blank workbook
automatically similar to older versions of Excel.
Enter text or a number in a cell
• On the worksheet, click a cell.
• Type the numbers or text that you want to enter, and then press
ENTER or TAB.
Cont.
• Formatting refers to the appearance or presentation of your essay. Another word
for formatting is layout. Formatting text or numbers can make them appear more visible
especially when you have a large worksheet. Changing default formats includes things
like changing the font color, style, size, text alignment in a cell, or
apply formatting effects.
• A quick way to change the appearance of your spreadsheet is to change the font of
the text.
...
Format Part of a Cell
• Select the cell you want to format.
• In the formula bar, select the text you want to format.
• Select the text formatting you want to use.
• Press Enter.
• To convert the text to lowercase, type =LOWER(A2) instead. Use =UPPER(A2) in cases
where you need to convert text to uppercase, replacing A2 with the appropriate cell
reference.
Cont.
• A function is a predefined formula that performs calculations using specific values
in a particular order. Functions can be used to create formulas that manipulate
data and calculate strings and numbers.
• Functions are always three main parts:
• The input.
• The relationship.
• The output.
• Formula is an expression that calculates values in a cell or in a range of
cells. For example, =A2+A2+A3+A4 is a formula that adds up the values in cells A2
through A4. Function is a predefined formula already available in Excel.
Cont.
• A formula is an expression which calculates the value of a cell. Functions are
predefined formulas and are already available in Excel. ... For example, cell A3
below contains the SUM function which calculates the sum of the range A1:A2.
• The Excel AND function is a logical function used to require more than one
condition at the same time. AND returns either TRUE or FALSE. To test if a
number in A1 is greater than zero and less than 10, use =AND(A1>0,A1<10).
• Create a simple formula in Excel
• On the worksheet, click the cell in which you want to enter the formula.
• Type the = (equal sign) followed by the constants and operators (up to 8192
characters) that you want to use in the calculation. For our example, type =1+1.
Notes: ...
• Press Enter (Windows) or Return (Mac).
Cont.
• Type the = (equal sign) followed by the constants and operators (up to 8192
characters) that you want to use in the calculation. For our example, type =1+1.
Notes: ...
• Press Enter (Windows) or Return (Mac).

• Print On the worksheet, click and drag to select the cells you want to print.
Click File > Print > Print. To print only the selected area, in Print Options, click
Current Selection. If the print preview shows what you want printed, click Print.
• Shrink a worksheet to fit on one page
• Click Page Layout. ...
• Select the Page tab in the Page Setup dialog box.
• Select Fit to under Scaling.
• To fit your document to print on one page, choose 1 page(s) wide by 1 tall in the
Fit to boxes. ...
• Press OK at the bottom of the Page Setup dialog box.

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