Blood Bank Management System

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INTRODUCTION
Data is the code word of the computer industry. Data refers to a collection of facts
usually collected as a result of observation and experiment or processes within a
computer system. This may consist of numbers, words or images or observations
of a set of variables. Data are often viewed as a lowest level of abstraction from
which information and knowledge are derived.
In this project we have given an insight to the development of a computer

based database titled "BLOOD BANK MANAGEMENT" using Microsoft
Visual Basic 6.0 as a front-end and Microsoft Access as a back-end.
Blood Bank automation or computerization of the blood bank is the

application of computers to perform either in part or as a whole the activities that
are carried out in the blood bank setting.
Blood bank automation requires the use of computers and associated

programs that are suited for the purpose. These associated or group of programs
that are use on the computer system can be describe as Pharmacy Management
System.
Blood Bank management system is used to perform tasks such as

registration of customers, blood and staffs. It helps the customer to purchase the
required blood bases on their needs. Customer can make transaction through cash.
Information related to blood, employees, customers, etc can be easily retrieved.
This software is required to eliminate tedious manual searching,

cataloguing, and loaning out of medicines, Including registration and clearance of
customers.
BCA V SEM-BLOOD BANK MANAGEMENT SYSTEM

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SYNOPSIS
This system is mainly based on collection, storage and usage of blood in needy
situations. City life is turning hectic as we move in 21st century. Day by day all the
newspapers that were filled with motivating articles and some important news is
now filled with either Bollywood stuffs or some kinds of crime, bomb blasts
becoming one of the main events. Hence the need of blood is the crucial subject of
consideration. Also many diseases are seen to be creped in our day to day life. One
of which can be instanced as Thallesmania. One that is affected by this disease also
needs the transmission of the blood week by week. Hence blood bank is the most
suitable option then.
PROJECT
BLOOD BANK MANAGEMENT is a software application to maintain day to day

transactions in a blood bank. This software help to register all the donors, Blood
collection details, blood issued details etc.,
OBJECTIVE
The main objective of this application is to automate the complete operations of the
blood bank. They need maintain hundreds of thousands of records. Also searching
should be very faster so they can find required details instantly.

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SCOPE
This application is built such a way that it should suits for all type of blood banks
in future. So every effort is taken to implement this project in this blood bank, on
successful implementation in this blood bank, we can target other blood banks in
the city.
Main modules of the project:
This project has the following modules, to manage all the requirements of the
blood bank.
1. Blood bank details

2. Donor Details
3. Hospital Details
4. Outsider details
5. Equipment details
6. Blood collection details
7. Blood Issued Details
8. Camp details
9. Stock Details
10. Reports
To manage employees in the blood bank it had the following modules
1. Employee Details
2. Employee Salary Payment
3. Reports

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TOOLS INFORMATION
 Hardware Requirement
Processor : Intel Core Duo 2.0 GHz or more

RAM : 1 GB or More
Hard disk : 80GB or more
Monitor : 15” CRT or LCD monitor
Keyboard : Normal or Multimedia
Mouse : Compatible mouse
 Software Requirement
Operating System : Windows XP, Windows 7

Front End : VISUAL BASIC 6.0
Back End : Microsoft Access 2007

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TOOLS USED
FRONT END: Visual Basic 6.0
VISUAL BASIC is a high level programming language which evolved from the
earlier Dos version called BASIC.BASIC means Beginner’s All – Purpose
Symbolic Instruction Code. It is a very easy Programming language to learn.
The code looks a lot like English Language. Different software companies
produced different versions of BASIC, such as Microsoft QBASIC,
QUICKBASIC, GWBASIC, IBM BASIC and so on. However, people prefer to
use Microsoft Visual Basic today, as it is a well developed programming language
and supporting resources are available anywhere. Now there are many versions of
VB exist in the market, the most popular one and still widely used by many VB
programmers is none other than Visual Basic 6.We also have VB.net, VB2005,
VB2008 and the latest VB2010.Both Vb2008 and VB2010 are fully object oriented
programming (OOP) language.
VISUAL BASIC is a VISUAL and events driven programming Language. These

are the main divergence from the old BASIC. In BASIC, programming is done in a
text-only environment and the program is executed sequentially. In VB,
programming is done in a graphical environment. In the old BASIC, you have to
write program code
For each graphical object you wish to display it on screen, including its position
and its color. However, In VB, you just need to drag and drop any graphical object
anywhere on the form, and you can change its color any time using the properties
window.

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BACK END: Microsoft Access
Microsoft Access is a “Relational Database Management System.” The description

that follows applies to Microsoft Access 2000, Microsoft Access 2002, Microsoft
Access 2007 Microsoft Access 2007 & 2010, even Microsoft Access 97. In fact
what follows applies to just about every Windows database out there regardless of
who makes it.
What it Does
Access can store data in specific format for sorting, querying, and reporting.
Sorting is pretty straightforward; data is simply presented to you in particular
orders. An example might be presenting your customer data (customer number,
name, address, city, state, zip, and total purchases) in last name order.
Querying means that as a user of this database, you can ask Access for a collection
of information relating to location such as state or country, price as it might relate
to how much a customer spent, and date as it might relat4 to when items were
purchased.
Querying can include sorting as well. For example if you wanted to see the top
spending customers in the state of Florida querying would be a way to do that. A
Query on data typically returns a sub-set of the collection of data, but can return all
of it in a different order as well.
Reporting is simply query results in printable or viewable form.

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How the Data Are Stored
In order for Access to perform these functions data has to be stored in the smallest
possible units. These units are called fields. A field might contain a first name, a
last name, a middle name, a street address, and so on. Notice that I do not propose
that the entire name be placed in one field. If that were done sorting one could
perform would end up being presented by the first name. But if a separate field is
used for the last name, another foe first, and so on, much more useful sorting can
be accomplished.
Fields are also defined as a type of data (number, text, date, date-time, dollar, etc.).
By storing data in its own specific field type, Access (or any RDBMS for that
matter) can sort that data in very tightly controlled as long as Access knows what
type of sort to apply to that data.

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SYSTEM ANALYSIS
This project has been developed to automate data handling in Blood Bank
Management. The different forms have been used to input data, make changes to
the existing data, delete some records according to the requirements. The different
reports give the user a Firth and knowledge about various details.
This project opens with a splash screen clicking on which takes the user to the
screen having login form by clicking on it, the respective password entry form
opens. On entering the correct password the main MDI form is invoked, where the
user can select the desired form or report from the menu.
 The Cancel button associated with every form cancels the currently
performed operation and not the form.
 To exit from the form click the “x” button available on the top corner of
every Form.
 It has not been possible to cater to all the possible quires and the project can
be upgraded according to the requirements.
There are some important modules in the purpose system, which are:
 Login for admin: This module will allow the administrator to enter their
respective forms.
 Donor details: This module will enable admin to add new donor and to
change their details.
 Hospital details: This module will enable the Administrator to add new
Hospital details, modify their details. The Hospital ID is generated
automatically. He can also generate Hospital transaction and allows printing.

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 Employee details: This is maintained by the administrator. He can modify

the details of the employee, salary of the employees.
 Outsider details: This module enables the administrator to add new outsider
details, modify their details. The Outsider ID is generated automatically. He
can also generate Outsider transaction and allows printing.
EXISTING SYSTEM
In the manual system, firstly the Blood bank and its staff have to manage
information regarding the donor details of all the donors manually. Doing this
manual transaction was really tedious job. Secondly information regarding
Hospital transactions, employee details was to be maintained. This process is time
consuming and it requires a great manual effort.
Disadvantages:
 More time is consumed.
 More hard work to maintain all records.
 Bulk of paper is to be searched for a single search.
PROPOSED SYSTEM
Today one cannot afford to rely on the fallible human beings to stand against the
Merciless competition where it is not wise to say “to err is human” no longer valid.
It is outdated to rationalize your mistake. So, to keep pace with time, to bring about
The best result without malfunctioning and greater efficiency we have to replace
the unending heaps of files with a much sophisticated hard disk of the computer.
One has to use the data management software. Software has been an ascent in
automation of various organizations. Many software products working are now in

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markets, which have helped in making the organizations work easier and efficient.
Data management initially had to maintain a lot of ledgers and a lot of paperwork
has to be done but now software production, this organization has made their work
faster and easier. Now only this software has to be loaded on the computer and
work can be done. This prevents a time and money. The work becomes fully
automated and any information regarding the organization can be obtained by
clicking the button. Moreover, now it’s age of computers and automating such an
organization gives the better look.
The advantages of the proposed system as follows:

 To reduce the workload.
 To reduce the processing time.
 To view the details of student and staff and to maintain reliable and update
information.
 Easy accessibility to computerized online report.

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FEASIBILITY STUDY
Feasibility is the determination of whether or not a project is worth doing. The

process followed in making this determination is called a feasibility study. Once it
has been determined that the project is feasible keeping the benefit of the
organization in mind, the analyst can go ahead and prepare the project
specification, which finalizes the project requirements. Different tests of feasibility
are studied during the investigation.
The main of them are-
 Technical feasibility
 Economic feasibility
 Operational feasibility
TECHNICAL FEASIBILITY
This is considered with specifying equipment and software that will successfully
satisfy the user requirement. It involves determining whether or not a system can
actually be constructed or upgraded to solve the problem at hand. The technical
needs of a system may vary considerably, but might include and following:
 The necessary technology of both hardware and software existed and also
could be acquired for the new system.
 As the improvement in storage technology has developed over the recent
years, data storage is becoming easier and safer.
 The new system with powerful database technology has the capability to hold
the proposed data.

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 Technically, the system is designed in such a way that is provides accuracy,

reliability, easy access, data security and integrity.
ECONOMICAL FEASIBILITY
Economic feasibility involves estimating benefits and costs. These benefits and
costs may be tangible or intangible. It is seen whether the expenditure incurred for
developing the new system will be cost effective or not. Because of the confusion
between the types of costs, it is sometimes very difficult to decide if the benefits
outweigh the costs. The basically involves top-level management of the company
who are the decision makers. Some key fin dings from the study are listed below.
 There was no extra cost burden to conduct full systems investigations.

 Basic hardware and software would ensure the smooth run of the
application, as the necessary tools were easily available.
 The benefits are in the form of reduced costs with merely any errors, thus
reducing the manual work.
 If the system were used without any major changes to it, no extra costs
would be incurred.
OPERATIONAL FEASIBILITY
Operational feasibility deals with the human aspect of the organization, proposed
projects are beneficial only if they can be turned into information systems that will
meet the organization’s operating requirements. This feasibility test asks whether
the system will work when developed and installed, the users need to be convinced
about the advantages of the new system.

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Unless this done effectively, the system would not be implemented even after its
development and the old system would continue to be used.
PROBLEM SPECIFICATION
For the present fashion in the shopping system premises there is no solution as
such to provide the convenience of supporting multiple platforms and technologies
as there are no three tier based solution. The present solution is using web
technologies for the user. Any changes in the business logic requires lot of system
studies in terms coding and in terms of new hardware and software specifications
and the possibilities of integrating the web services is zero. For any small changes
requires the understanding of the business logic of the entire organization. There is
no job classification such as:
 System analyst and business logic developer

 Hardware programmer
 Application assembler
 Application developer
In the present scenario of the most of the responsibilities like coding and
integration of business logic is done by the software engineers. There is no
segregation of tasks. So it is very difficult to manage the enhancements of the
solutions.

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SYSTEM DESIGN
A computer procedure is a series of operations designed to manipulated data to

produce outputs from a computer system. This procedure may be a single program
or series of program. This details design of the computer procedure allows the
acceptance lower levels of details, which will define the detailed steps to be taken
to produce a specified computer output. When complete, these procedures
definitions together with data specifications are organized by the programmers
for which required programs can be written.
DESIGN TOOLS
Various tools are being used by a system analysis to specify computer procedures.
Not all of them are used here to design this project.
 E-R diagram
 Input design
 Output design

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E-R DIAGRAM
Gender
Donor Name Blood Group
Age
Collection Date
DID
BBID
Expiry Date
Blood Group
Status
Address Donates
Donor Blood
Ph No Address
Ph No
Name
Registers Stored Hospital
Orders
Works
Blood Group
Receptionist Blood Bank
No of Bags
Ph No
Emp ID
Issues
Address
Name
Transaction No Amount
Blood Bag
Registered Donor
Date
Hospital
Outsiders Blood Group No of Bags

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Data Base Design

Login
Field Name Data Type
Username Text
Password Text
Blood Bag Details

BloodBag_ID Text
Donor_ID Text
BloodBank_Name Text
BloodGroup Text
Status Text
Collection_Date Date/Time
Expiry_Date Date/Time
EnteredBy Text
Amount Number
Donor Details
Donor_ID Text
Name Text
Address Text
Gender Text
Age Number
MaritalStatus Text
Phone_No Number
BloodGroup Text
Occupation Text
Email_ID Text
LastDonateDate Date/Time

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Donor Health Information

Donor_ID Text
Body_Weight Number
Temperature Number
Pulse_Rate Number
Blood_Pressure Number
Haemoglobin Number
Bag_Weight Number
TestVDRL Text
TestHBSAG Text
TestMP Text
TestHCV Text
TestHIV Text
Hospital Details
Hospital_ID Text
Hospital_Name Text
Address Text
City Text
Pin_Code Number
Phone_No Number
Other Blood Bank Details

Name Text
Address Text
City Text
PinCode Number
Phone_No Number

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Outsider Details
Outsider_ID Text
Outsider_Name Text
Address Text
Age Number
Gender Text
Phone_No Number
Hospital_Name Text
BloodGroup Text
Camp Schedule
Code Text
Name Text
Address1 Text
Address2 Text
Address3 Text
PinCode Number
Contact_Person Date/Time
Phone_No Number
Scheduled_Date Date/Time
No_Of_Beds Number
Stock Details
BloodGroup Text
NoOfBags_Available Number

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Employee Details

Employee_ID Text
Employee_Name Text
Gender Text
DOB Number
Age Number
Qualification Text
Designation Text
Salary Number
Address1 Text
Address2 Text
Address3 Text
Pincode Number
City Text
Phone_No Number
Blood_Group Text
Email_ID Text
Joining_Date Date/Time
Employee Salary

Salary_Month Date/Time
Employee_ID Text
Employee_Name Text
Attended_Days Number
Basic_Pay Number
DA Number
HRA Number
Deductions Number
Gross_Salary Number
Net_Salary Number
Pay_Date Date/Time
Equipment Details
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Equipment_Code Text
Equipment_Name Text
Model_No Text
Capacity Text
Purchased_On Date/Time
PurchasedFrom Text
Bill_No Text
Cost Number

Transaction_ID Text
Recipient_Type Text
Recipient_ID Text
Recipient_Name Text
Date Date/Time Transaction
BloodGroup Text
Stock Number
NoOfBags Number
BloodBag_ID Text
Rate Number
Amount Number
SCREEN SHOTS
Login Form:

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MDI Form:
Donor Details
Blood Bag from Donor

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Hospital Details
Outsider Information
Equipment Details

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Employee Details
Employee Salary Details

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Camp Details
Blood Bag Search

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Transaction Details
REPORTS
Donor Transaction Report:

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Hospital Transaction Report:

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Outsider Transaction Report:

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Donor Report

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Employee Salary Report

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CODING
Login Form:

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Private Sub cmdlogin_Click()

Dim count
Dim rs As New ADODB.Recordset
Dim sql As String
Dim quit
If txtUsername.Text = "" Then

MsgBox "Fill The User Name!!!", vbInformation, "User Name Missing "
txtUsername.Text = ""
txtUsername.SetFocus
SendKeys "{home}" & "+{end}"
Exit Sub
End If
If txtPassword.Text = "" Then

MsgBox "Please Enter Password!!!", vbInformation, "Password Missing"
txtPassword.Text = ""
txtPassword.SetFocus
Exit Sub
End If
If IsNumeric(Trim(txtUsername.Text)) Then
MsgBox "Please Enter Characters Only", vbInformation
Exit Sub
End If
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If Trim(txtUsername.Text) = "" Then

MsgBox "Please Enter Correct Information", vbInformation + vbOKOnly
End If
On Error GoTo e1
Dim strsql As String

strsql = "select * from Login where Username='" & txtUsername.Text & "' and
Password='" & txtPassword.Text & "'"
If dbrec.State = adStateOpen Then
dbrec.Close
End If
Module1.main
dbrec.Open strsql, dbcon, adOpenDynamic, adLockOptimistic
e1:
If err.Number = 3709 Then
ElseIf Not dbrec.EOF Then
USER_NAME = txtUsername.Text
MsgBox "!!! Login Done Successfully !!! " & vbCrLf & vbCrLf & "User
Name:- " & USER_NAME & vbCrLf & vbCrLf & "Time :-" & Time, vbOKOnly
+ vbInformation, "Login"
MDIForm1.Show
Unload Me
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Else
Call login
End If
dbrec.Close
dbcon.Close
End Sub
Public Function login()

Dim can
can = MsgBox("Wrong Username and Password!!", vbInformation, "login
Failed")
If can = vbOK Then
End If
End Function
Private Sub Form_Load()

Counter = 0
Me.Height = Screen.Height - 400
Me.Width = (Screen.Width)
Randomize
End Sub
Private Sub txtusername_KeyPress(keyascii As Integer)

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Select Case keyascii

Case 8
Case 32, 46
Case 65 To 90
Case 97 To 122
Case Else
keyascii = 0
End Select
End Sub
Private Sub txtpassword_GotFocus()

If txtUsername.Text = "" Then
MsgBox "User Name cannot be Empty", vbOKOnly, "user missing"
End If
End Sub
Private Sub cmdcancel_Click()

Dim can
can = MsgBox("ARE YOU SURE YOU WANT TO CANCEL", vbYesNo +
vbQuestion, "Cancelation")
If can = vbYes Then
Unload Me
End
Else
End If
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End Sub
MDI Form
Private Sub mnubloodbagsearch_Click()

BloodBagSearch.Show
End Sub
Private Sub mnucampschedule_Click()

CampScheduleDetails.Show
End Sub
Private Sub mnuchangepassword_Click()

ChangePassword.Show
End Sub
Private Sub mnuclose_Click()

Unload Me
End Sub
Private Sub mnucontacts_Click()

Contacts.Show
End Sub
Private Sub mnudeleteuser_Click()

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Form1.Show
End Sub
Private Sub mnudonordetails_Click()

donorinformation.Show
End Sub
Private Sub mnudonorreport_Click()

DonorList.Show
End Sub
Private Sub mnudonorsearch_Click()

DonorSearch.Show
End Sub
Private Sub mnudonortransaction_Click()

DonorTrans.Show
End Sub
Private Sub mnuemployeedetails_Click()

EmployeeDetails.Show
End Sub
Private Sub mnuequipmentdetails_Click()
EquipmentDetails.Show
End Sub
Private Sub mnuhospitaldetails_Click()
HospitalInfo.Show
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End Sub
Private Sub mnuhospitalsearch_Click()

HospitalSearch.Show
End Sub
Private Sub mnuhospitaltransaction_Click()

HospitalTransaction.Show
End Sub
Private Sub mnulogout_Click()

login.Show
Unload Me
End Sub
Private Sub mnunewuser_Click()

NewUser.Show
End Sub
Private Sub mnuoutsiderdetails_Click()

OutsiderInfo.Show
End Sub
Private Sub mnuoutsidersearch_Click()
OutsiderSearch.Show
End Sub
Private Sub mnuoutsidertransaction_Click()

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Outsidertransaction.Show
End Sub
Private Sub mnusalarydetails_Click()

EmployeeSalary.Show
End Sub
Private Sub mnustockdetails_Click()

StockDetails.Show
End Sub
Private Sub mnutransactiondetails_Click()

TransactionDetails.Show
End Sub
Private Sub mnutransactionlist_Click()

TransactionList.Show
End Sub
Donor Transaction
Private Sub cmdPrint_Click()

If dtpFrom.Value > dtpTo.Value Then
MsgBox "Please check Selected Dates", vbInformation + vbOKOnly

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Exit Sub
End If
If dtpTo.Value > Date Then
MsgBox "select 2nd Date as Todays Date"
Exit Sub
End If
DonorTransReport
End Sub
Function DonorTransReport()
Module1.Connect
rs.Open "select * from Trans where Recipient_Type=1", cnn, adOpenDynamic,
adLockOptimistic
If rs.RecordCount < 1 Then
MsgBox "Record not present", vbInformation
Exit Function
Else
Set DRDonorTrans.DataSource = rs
With DRDonorTrans
.Sections("Section2").Controls.Item("lblFrom").Caption =
Format(dtpFrom.Value, "dd-MMM-yyyy")
.Sections("section2").Controls.Item("lblTo").Caption = Format(dtpTo.Value,
"dd-MMM-yyyy")
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End With
With DRDonorTrans.Sections("Section1").Controls
.Item("txtDate").DataField = "Date"
.Item("txtTransNo").DataField = "Transaction_ID"
.Item("txtID").DataField = "Recipient_ID"
.Item("txtDonorName").DataField = "Recipient_Name"
.Item("txtBloodGroup").DataField = "BloodGroup"
.Item("txtNOB").DataField = "NoOfBags"
End With
DRDonorTrans.Refresh
DRDonorTrans.Show
End If
rs.Close
End Function

dtpTo.Value = Date
End Sub
Hospital Transaction
Private Sub cmdPrint_Click()

If dtpFrom.Value > dtpTo.Value Then
MsgBox "Please check Selected Dates", vbInformation + vbOKOnly

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Exit Sub
End If
If dtpTo.Value > Date Then
MsgBox "select 2nd Date as Todays Date"
Exit Sub
End If
HospitalTransReport
End Sub
Function HospitalTransReport()
Module1.Connect
rs.Open "select * from Trans where Recipient_Type=2", cnn, adOpenDynamic,
adLockOptimistic
If rs.RecordCount < 1 Then
MsgBox "Record not present", vbInformation
Exit Function
Else
Set DRHospitalTrans.DataSource = rs
With DRHospitalTrans
.Sections("Section2").Controls.Item("lblFrom").Caption =
Format(dtpFrom.Value, "dd-MMM-yyyy")
.Sections("section2").Controls.Item("lblTo").Caption = Format(dtpTo.Value,
"dd-MMM-yyyy")
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End With
With DRHospitalTrans.Sections("Section1").Controls
.Item("txtDate").DataField = "Date"
.Item("txtTransNo").DataField = "Transaction_ID"
.Item("txtID").DataField = "Recipient_ID"
.Item("txtHospitalName").DataField = "Recipient_Name"
.Item("txtBloodGroup").DataField = "BloodGroup"
.Item("txtNOB").DataField = "NoOfBags"
.Item("txtAmount").DataField = "Amount"
End With
DRHospitalTrans.Sections("Section5").Controls.Item("funTotal").DataField =
"Amount"
DRHospitalTrans.Refresh
DRHospitalTrans.Show
rs.Close
End If
End Function

dtpTo.Value = Date
End Sub
Blood bag from Donor
Private Sub cmdClose_Click()

Unload Me
End Sub

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Private Sub cmdSave_Click()

Dim dm As Integer
Dim m As Integer
dm = Format(dtpcollectiondate.Value, "mm")
m = Format(donorinformation.dtplastdate.Value, "mm")
dtpexpirydate.Value = dtpcollectiondate.Value + 43 ' the Expiry date is 43 days
after the Collection date
strsql = "update DonorDetails set LastDonateDate='" & dtpcollectiondate.Value &
"' where Donor_ID='" & txtDID.Text & "'"
cnn.Execute strsql
strsql = "insert into BloodBagDetails
(BloodBag_ID,Donor_ID,BloodGroup,Status,Collection_Date,Expiry_Date,Entere
dBy) values ('" & txtbloodbagid.Text & "','" & txtDID.Text & "','" &
txtbloodgp.Text & "',' Existing ','" & dtpcollectiondate.Value & "','" &
dtpexpirydate.Value & "','" & txtenteredby.Text & "')"
cnn.Execute strsql
MsgBox "Record Saved", vbInformation, "Donor Blood Donation"
strsql = "update StockDetails set NoOfBags_Available=NoOfBags_Available+" &
1 & " where BloodGroup='" & txtbloodgp.Text & "'"
cnn.Execute strsql
Set dbcon = Nothing
flexgrid
End Sub
Private Sub txtDID_KeyPress(keyascii As Integer)

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Case 8
Case 65 To 90
Case 97 To 122
Case 48 To 57
Case Else
keyascii = 0
End Select
End Sub
Private Sub txtEnteredBy_KeyPress(keyascii As Integer)

Case 8
Case 32, 46
Case 65 To 90
Case 97 To 122
Case Else
keyascii = 0
End Select
End Sub
Private Sub flexgrid()

Dim srno As Integer
Module1.Connect
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'Checks for the Blood Bag ID

dbrec.Open "SELECT * FROM BloodBagDetails WHERE Donor_ID='" &
txtDID.Text & "'", cnn, adOpenKeyset, adLockOptimistic
srno = 1
MSFGDonate.Clear
MSFGDonate.FormatString = "SNo | BloodBagId | Donation Date "

MSFGDonate.ColWidth(1) = 2300
MSFGDonate.ColWidth(2) = 2300
'Assigns the values from the database to the corresponding controls.

While Not dbrec.EOF
MSFGDonate.TextMatrix(srno, 0) = srno
MSFGDonate.TextMatrix(srno, 1) = dbrec("BloodBag_ID") & ""
MSFGDonate.TextMatrix(srno, 2) = dbrec("Collection_Date") & ""
dbrec.MoveNext
srno = srno + 1
If MSFGDonate.Rows = srno Then MSFGDonate.Rows =
MSFGDonate.Rows + 1
Wend
dbrec.Close
End Sub
Private Sub cmdcanceldonate_Click()
Call Clear(Me)
End Sub
Camp Schedule
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Private Sub cmdClose_Click()

Dim response As String
response = MsgBox("Do you want to Quit ?", vbQuestion + vbYesNo, "DONOR
DETIALS")
Select Case response ' Provides the MsgBox response as the
expression to match for the Case Structure.
Case vbYes:
Unload Me ' Unload the current form
Case vbNo:
Exit Sub
End Select
End Sub
Private Sub cmdCSearch_Click()

Module1.Connect
If optCode.Value = True Then
If cmbCode.Text = "" Then
MsgBox "Select Camp Code", vbInformation, "Camp Code"
Exit Sub
Else
rs.Open "select * from CampSchedule where Code='" & cmbCode.Text & "'",
cnn, adOpenStatic, adLockOptimistic
End If

P a g e | 47
ElseIf optName.Value = True Then

If cmbName.Text = "" Then
MsgBox "Select Camp Name", vbInformation, "Camp Name"
Exit Sub
Else
rs.Open "select * from CampSchedule where Name='" & cmbName.Text & "'",
cnn, adOpenStatic, adLockOptimistic
End If
End If
If rs.BOF And rs.EOF Then
MsgBox "No Records Found for this Criteria", vbInformation, "Camp Search"
Exit Sub
End If
txtCode.Text = rs("Code")
txtName.Text = rs("Name")
txtAdd1.Text = rs("Address1")
txtPinCode.Text = rs("PinCode")
txtPerson.Text = rs("Contact_Person")
txtPhNo.Text = rs("Phone_No")
dtpDate.Value = rs("Scheduled_Date")
txtBeds.Text = rs("No_Of_Beds")
rs.Close
FrameSearch.Visible = False
End Sub

P a g e | 48
Private Sub cmdDelete_Click()

Dim sql As String
Dim response As String
If txtCode.Text = "" Then
MsgBox "Enter Camp Schedule Code to be Deleted", vbInformation, "Delete
Camp Schedule"
Exit Sub
End If
response = MsgBox("Do you want delete Camp Schehule Code '" & txtCode.Text
& "'", vbQuestion + vbYesNo, "Delete Camp Schedule")
Select Case response
Case vbYes: sql = "delete from CampSchedule where Code='" & txtCode.Text &
"'"
cnn.Execute sql
Call Clear(Me)
ListCampSchedule
MsgBox "Camp Schehule Code '" & txtCode.Text & "' Deleted from
Record", vbInformation, "Delete Camp Schedule"
Case vbNo: Exit Sub
End Select
End Sub
Private Sub cmdModify_Click()

If ValidateIndividual = False Then Exit Sub
Dim sql As String

P a g e | 49
sql = "update CampSchedule set Name='" & txtName.Text & "',Address1='" &
txtAdd1.Text & "',Address2='" & txtAdd2.Text & "',Address3='" & txtAdd3.Text
& "',PinCode='" & txtPinCode.Text _
& "',Contact_Person='" & txtPerson.Text & "',Phone_No='" & txtPhNo.Text &
"',Scheduled_Date='" & dtpDate.Value & "',No_Of_Beds='" & txtBeds.Text & "'
where Code='" & txtCode.Text & "'"
cnn.Execute sql
ListCampSchedule
MsgBox "Camp schedule Record Modified", vbInformation, "Camp Schedule"
End Sub
Private Sub cmdNew_Click()

Call Clear(Me)
Dim n As Integer
Dim nn As String
Module1.Connect
rs.Open "select * from CampSchedule order by Code", cnn, adOpenStatic,
adLockOptimistic
n = rs.RecordCount + 1
nn = "CS500" + Trim(n)
For i = 1 To rs.RecordCount
If rs("Code") <> "CS500" + Trim(i) Then
n=i
nn = "CS500" + Trim(n)
Exit For
End If
P a g e | 50
rs.MoveNext
Next
txtCode.Text = nn
rs.Close
cmdNew.Enabled = False
cmdSave.Enabled = True
cmdScancel.Enabled = True
cmdModify.Enabled = False
cmdSearch.Enabled = False
cmdDelete.Enabled = False
cmdClear.Enabled = False
End Sub
Private Sub cmdSave_Click()

If ValidateIndividual = False Then Exit Sub
Dim sql As String
sql = "insert into
CampSchedule(Code,Name,Address1,Address2,Address3,PinCode,Contact_Perso
n,Phone_No,Scheduled_Date,No_Of_Beds) values ('" & txtCode.Text & "','" &
txtName.Text _
& "','" & txtAdd1.Text & "','" & txtAdd2.Text & "','" & txtAdd3.Text & "','" &
txtPinCode.Text & "','" & txtPerson.Text & "','" & txtPhNo.Text & "','" &
dtpDate.Value & "','" & txtBeds.Text & "')"
cnn.Execute sql
ListCampSchedule
MsgBox "Camp schedule Record Saved", vbInformation, "Camp Schedule"
cmdNew.Enabled = True
P a g e | 51
cmdSave.Enabled = False
cmdScancel.Enabled = False
cmdModify.Enabled = True
cmdSearch.Enabled = True
cmdDelete.Enabled = True
cmdClear.Enabled = True
End Sub
Private Function ListCampSchedule()

Dim slno As Integer
Module1.Connect
rs.Open "select * from CampSchedule", cnn, adOpenStatic, adLockOptimistic
msfCamp.Clear
msfCamp.FormatString = "CampSchedule Code | CampSchedule Name | Address1
| Address2 | Address3 | PinCode | Contact Person | Phone No | Scheduled Date | No
Of Beds"
msfCamp.ColWidth(7) = 1500
slno = 1
msfCamp.TextMatrix(slno, 0) = rs("Code")
msfCamp.TextMatrix(slno, 1) = rs("Name")
msfCamp.TextMatrix(slno, 2) = rs("Address1")
msfCamp.TextMatrix(slno, 5) = rs("PinCode")
msfCamp.TextMatrix(slno, 6) = rs("Contact_Person")
P a g e | 52
msfCamp.TextMatrix(slno, 7) = rs("Phone_No")
msfCamp.TextMatrix(slno, 8) = rs("Scheduled_Date")
msfCamp.TextMatrix(slno, 9) = rs("No_Of_Beds")
slno = slno + 1
If msfCamp.Rows = slno Then
msfCamp.Rows = msfCamp.Rows + 1
End If
rs.MoveNext
Next
rs.Close
End Function
Private Sub cmdScancel_Click()

Call Clear(Me)
cmdNew.Enabled = True
cmdSave.Enabled = False
cmdScancel.Enabled = False
cmdModify.Enabled = True
cmdSearch.Enabled = True
cmdDelete.Enabled = True
cmdClear.Enabled = True
End Sub
Private Sub cmdSearch_Click()

FrameSearch.Visible = True
End Sub
P a g e | 53
Private Sub cmdClear_Click()

Call Clear(Me)
End Sub

Call Clear(Me)
ListCampSchedule
FillCombo
End Sub
Private Sub msfCamp_DblClick()

Module1.Connect
rs.Open "select * from CampSchedule where Code='" &
msfCamp.TextMatrix(msfCamp.Row, 0) & "'", cnn, adOpenStatic,
adLockOptimistic
txtCode.Text = rs("Code")
txtName.Text = rs("Name")
txtPinCode.Text = rs("PinCode")
txtPerson.Text = rs("Contact_Person")
txtPhNo.Text = rs("Phone_No")
dtpDate.Value = rs("Scheduled_Date")
txtBeds.Text = rs("No_Of_Beds")
P a g e | 54
rs.Close
End Sub
Private Sub optCode_Click()

optName.Value = False
cmbCode.Text = ""
cmbName.Text = ""
cmbCode.Enabled = True
cmbName.Enabled = False
End Sub
Private Sub optName_Click()

optCode.Value = False
cmbCode.Text = ""
cmbName.Text = ""
cmbCode.Enabled = False
cmbName.Enabled = True
End Sub
Private Function FillCombo()

Module1.Connect
rs.Open "select * from CampSchedule", cnn, adOpenStatic, adLockOptimistic
cmbCode.AddItem rs("Code")
cmbName.AddItem rs("Name")
rs.MoveNext
P a g e | 55
Next
rs.Close
End Function
Private Function ValidateIndividual() As Boolean

If txtCode.Text = "" Then
MsgBox "Enter Camp Schedule Code", vbInformation, "Camp Schedule Code"
txtCode.SetFocus
ValidateIndividual = False
Exit Function
End If
If txtName.Text = "" Then
MsgBox "Enter Camp Schedule Name", vbInformation, "Camp Schedule Name"
txtName.SetFocus
Exit Function
End If
If txtAdd1.Text = "" Then

MsgBox "Enter Adress", vbInformation, "Address"
txtAdd1.SetFocus
Exit Function
End If
If txtPinCode.Text = "" Then
MsgBox "Enter PinCode", vbInformation, "PinCode"
txtPinCode.SetFocus
P a g e | 56
Exit Function
End If
If txtPerson.Text = "" Then

MsgBox "Enter Contact Person Name", vbInformation, "Contact Person"
txtPerson.SetFocus
Exit Function
End If
If txtPhNo.Text = "" Then

MsgBox "Enter Phone Number", vbInformation, "Phone Number"
txtPhNo.SetFocus
Exit Function
End If
If txtBeds.Text = "" Then

MsgBox "Enter No of Beds Required", vbInformation, "No Of Beds"
txtBeds.SetFocus
Exit Function
End If
ValidateIndividual = True
End Function

P a g e | 57
Private Sub txtAdd1_KeyPress(keyascii As Integer)

Case 8
Case 32
Case 65 To 90, 97 To 122, 44 To 57
Case Else
keyascii = 0
End Select
End Sub
Private Sub txtAdd2_KeyPress(keyascii As Integer)

Case 8
Case 32
Case 65 To 90, 97 To 122, 44 To 57
Case Else
keyascii = 0
End Select
End Sub
SOFTWARE TESTING

P a g e | 58
As the coding is completed according to the requirements we have to test the

quality of the software. Software testing is a critical element of the software quality
assurance and represents the ultimate review of specification, design and coding.
Although testing is to uncover the errors in the software but is also demonstrates
the software functions appear to be working as per the specifications, those
performance requirements appear to have been met, in addition, data collected as
testing is conducted provide a good indication of software reliability and some
indications of software quality as a whole. To assure the software quality we
conduct both white box testing and black box testing.
White box Testing:
White box testing is a test case design method that uses the control structure of the
procedural designs to derive test cases. As we are using a non procedural language,
there is very small scope for the white box testing. Whenever it is necessary, there
the control structures are tested and successfully passed all the control structures
with a very minimum error.
Black Box Testing:
Black box testing focuses on the functional requirements of the software. It enables
to derive sets of input conditions that will fully exercise all functional requirements
for a program. The black box testing finds almost all errors, if finds some interface
errors and errors in accessing the database and some performance errors in b lack
box testing we use mainly two techniques: equivalence partitioning the boundary
volume analysis technique.

P a g e | 59
 Equivalence partitioning:
In this method we divide input domain of program into classes of data from
which test cases are derived. An Equivalence class represents a set of valid or
invalid or a set of related values or a Boolean conditions. The equivalence for
these is:
Input condition requires specific, value-specific or non-specific two classes.
 Input condition requires a range – in the range or out of range two classes
 Input condition specifies a member of set-belongs to a set or not belongs to
the set of two classes.
 Input condition id Boolean- valid or invalid Boolean condition two classes.
By these types of equivalent classes, we can test for many cases.
 Boundary Values Analysis:

Number of errors usually occurs at the boundaries of the input domain
generally. In this technique a selection of test cases is exercised using
boundary values i.e. around boundaries.
In our project Blood bank Management System, by the above two

techniques, we eliminated almost all errors from the software and checked for
numerous test values for each and every input value. The results were satisfactory.

P a g e | 60
System Testing:
System testing is designated to uncover weakness that was not detected in
the earlier tests. The total system is tested for recovery and fallback after various
major failures to ensure that no data are lost. An acceptance test is done for the
validity and reliability of the system. The philosophy behind the testing is to find
error in project. There are many test cases designed with this in mind.
In our project BLOOD BANK MANAGEMENT SYSTEM, we have tested in

many ways possible. The whole system has been tested according to different
types of testing such as unit testing, combined module testing, stress testing,
volume testing, user acceptance test, integration testing.
The flow of testing is as follows:
Code Testing:
Specification testing is done to check if the program does with it should

do and how it should behave under various conditions or combinations and
submitted for processing in the system and it is checked if any overlaps occur
during the processing.
This strategy examines the logic of the program. Here only syntax of the code
is tested. In code testing syntax error are corrected, to ensure that the code is
perfect.

P a g e | 61
In our project, logic is complex but a very interesting one. The syntax and the
statements are all tested line by line by line for error correction. During
compilation each line has to be checked for errors. This is done by code testing.
Unit Testing:
The first level of testing is called unit testing. Here different modules are
tested against the specifications produced during the design of the modules. Unit
testing is done to test the working of individual modules with test oracles.
Unit testing comprises a set of tests performed by an individual programmer

prior to integration of the units into a large system. A system unit is usually small
enough that the programmer who developed it can test it in a great detail. Unit
testing focuses first the modules to locate errors. These errors are verified and
corrected so that the unit perfectly fits to the project.
In our project BLOOD BANK MANAGEMENT SYSTEM, the code is divided

into many units. We have used divide and conquer technique. Each unit is
separated and tested according to the user comfort. There is a line separating after
each part of the coding. It is easier to correct the errors.

P a g e | 62
System Testing:
The next level of testing is system testing and acceptance testing. This
testing is done to check if the system has met its requirements and to find the
external behavior of the system.
System testing involves two kinds of activities:
 Integration testing
 Acceptance testing
Integration Testing:
The next level of testing is called the Integration Testing. In this many
tested modules are combined into subsystems, which were then tested.
Test case data is prepared to check the control flow of all the modules and to
exhaust all possible inputs to the program. Situations like treating the modules
when there is no data entered in the test box is also tested.
This testing strategy dictates the order in which modules must be

available, and exerts strong influence on the order in which the modules must be
written. Debugged and unit tested. In Integration testing, all the modules/units on
which unit testing is performed are integrated together and tested.
In any project, there are different modules or subsystems. These subsystems

P a g e | 63
are tested and combined together or integrated together to form a bigger module or
sometimes a whole system. This is done by integration testing.
In our project, even though the coding is divided into many parts. At the
end, it is all integrated into one big module and tested.
Acceptance Testing:
This testing is performed finally by user to demonstrate that the
implemented system satisfies its requirements. The user gives various inputs to get
required outputs.
In our project, we have designed it in a way where any form of people can
understand and use it.
 It is user friendly
 It can be implemented everywhere
 It can hold any number of records
 The flow of the project is easy and understanding
Specification Testing:
Specification testing is done to check if the program does what it should do
and how it should behave under various conditions or combination and submitted
for processing in the system and it is checked if any overlaps occur during the
processing.

P a g e | 64
In our project, the main aim is to specify the needs of maintaining the data base
correctly and efficiently. This specification is done by testing it according to
various conditions.
Performance Time Testing:
Performance time testing is done to determine how long it takes to

accept and respond i.e., the total time of processing when it has to handle quite a
large number of records. It is essential to check the exception speed of the system,
which runs well with only a handful of test transactions. Such system might be
slow when a fully loaded. So testing is done by providing large number of data for
processing. A system testing is designed to uncover weakness that was not
detected in the earlier tests.
The total system is tested for recovery and fallback after various major failures
to ensure that no data are lost during an emergency. An acceptance test is done to
the user about the validity and reliability of the system.
In our project, we have assigned specific time limit to certain parts, which is
very much important. The time taken to load and unload the forms and progress
bar and time interval everything must be fast and within the time limit.
Performance time testing takes care of all this.

P a g e | 65
IMPLEMENTATION
The final and important phase in system life cycle is the installation of the new
system. The term installation has different meaning, ranging from the conversion
of basic application a complete replacement of a computer system. The procedure,
however are virtually the same. Installation is the process of converting a new
system into an operational one. It involves user training and successful running of
the developed system.
In the installation phase the user and the system manuals are prepared handed over
to the user to operate the developed system. The objective of each manual is the
same but the target customers may be different.
The user manual is aimed at those who would be using the system but not
interested in technical information about the insides of the system, or
implementation of login within the system.
The information that they are interested are-

 Scope of the system
 Flow and links across the programs and modules
 Validation done within the program
 The actual usage of the system
The contents of the user manual are the following:

 Menu map and Disk usage
 Usage description
 Back up procedures

P a g e | 66
 Security measures
 Input’s and output’s formats
 Do’s and don’ts
The system manual is aimed at those persons who would ne maintain, changing
and enhancing system and also the people who are interested in the implementation
of the logic within the system.
FUTURE ENHANCEMENTS
The system has been developed under the given conditions and is found to
work effectively and efficiently. We should make the possible use of the
techniques. The basic purpose of all the innovations in the technology is for our
betterment.
The system has been tested with sample covering .All possible options and
their performances are good. Since this system is flexible and modular, further
modifications of this package can be easily incorporated. The system can be easily
placed on the office so that best work efficiently.

P a g e | 67
CONCLUSION
In this project, “BLOOD BANK MANAGEMENT SYSTEM” we have tried to

computerize various processes of Blood Bank.
Blood Bank Management System is very flexible software and can be used in any
branch of BLOOD BANK for keeping record. In this software we have tried to
provide all the Blood bank management system related record keeping facilities
which helps to keep record and employees who belongs to it.
The main focus of this project is to less in human efforts. The maintenance of the
record is made efficient, as all the records are stored in the SQL database.
It is user interactive and effective than the existing system. The flexibility of visual
basic helps to maintain the “BLOOD BANK MANAGEMENT SYSTEM” more
efficiently.
Finally, we are thankful to all the people who have given us their hearty support in
this endeavour.

P a g e | 68
BIBILOGRAPHY
The following are the books that have been referred for the successful completion
of our project work:
Complete Reference – 5th Edition by Herbert Schildt, published by

McGraw-Hill Publishing Company Limited.
Software Engineering – A Practitioner’s Approach, Fifth Edition by

Roger S Pressman, Published by McGraw – Hill International Edition.
Visual Basic 6 Programming – By Steven Holzner, published by dream tech

press.
Database – By Elmasri Navathe

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Page |1

In this project we have given an insight to the development of a computer

Blood Bank automation or computerization of the blood bank is the

Blood bank automation requires the use of computers and associated

Blood Bank management system is used to perform tasks such as

This software is required to eliminate tedious manual searching,

BCA V SEM-BLOOD BANK MANAGEMENT SYSTEM

BLOOD BANK MANAGEMENT is a software application to maintain day to day

BCA V SEM-BLOOD BANK MANAGEMENT SYSTEM

Main modules of the project:

1. Blood bank details

To manage employees in the blood bank it had the following modules

BCA V SEM-BLOOD BANK MANAGEMENT SYSTEM

Processor : Intel Core Duo 2.0 GHz or more

Operating System : Windows XP, Windows 7

BCA V SEM-BLOOD BANK MANAGEMENT SYSTEM

FRONT END: Visual Basic 6.0

VISUAL BASIC is a VISUAL and events driven programming Language. These

BCA V SEM-BLOOD BANK MANAGEMENT SYSTEM

BACK END: Microsoft Access

Microsoft Access is a “Relational Database Management System.” The description

BCA V SEM-BLOOD BANK MANAGEMENT SYSTEM

How the Data Are Stored

BCA V SEM-BLOOD BANK MANAGEMENT SYSTEM

BCA V SEM-BLOOD BANK MANAGEMENT SYSTEM

 Employee details: This is maintained by the administrator. He can modify

BCA V SEM-BLOOD BANK MANAGEMENT SYSTEM

The advantages of the proposed system as follows:

BCA V SEM-BLOOD BANK MANAGEMENT SYSTEM

Feasibility is the determination of whether or not a project is worth doing. The

BCA V SEM-BLOOD BANK MANAGEMENT SYSTEM

 Technically, the system is designed in such a way that is provides accuracy,

 There was no extra cost burden to conduct full systems investigations.

BCA V SEM-BLOOD BANK MANAGEMENT SYSTEM

 System analyst and business logic developer

BCA V SEM-BLOOD BANK MANAGEMENT SYSTEM

A computer procedure is a series of operations designed to manipulated data to

BCA V SEM-BLOOD BANK MANAGEMENT SYSTEM

Registers Stored Hospital

BCA V SEM-BLOOD BANK MANAGEMENT SYSTEM

Data Base Design

Blood Bag Details

BCA V SEM-BLOOD BANK MANAGEMENT SYSTEM

Donor Health Information

Other Blood Bank Details

Field Name Data Type

BCA V SEM-BLOOD BANK MANAGEMENT SYSTEM

BCA V SEM-BLOOD BANK MANAGEMENT SYSTEM

Field Name Data Type

Field Name Data Type

Field Name Data Type

Field Name Data Type

BCA V SEM-BLOOD BANK MANAGEMENT SYSTEM

Blood Bag from Donor

BCA V SEM-BLOOD BANK MANAGEMENT SYSTEM

BCA V SEM-BLOOD BANK MANAGEMENT SYSTEM

Employee Salary Details

BCA V SEM-BLOOD BANK MANAGEMENT SYSTEM

Blood Bag Search

BCA V SEM-BLOOD BANK MANAGEMENT SYSTEM