Project Management

Methodology Overview

Mohammed S. Al-Taee
M.Sc., PMP, MCSE,
ITIL Foundation

Business Development
Manager, IBCCI

[email protected]
[email protected]
+962 799816xxx
 Presentation Outline
 What is a project?
 What is project management?
 What is PM methodology? And why we need it?
 Project management processes
 Sample project
 Lessons learned
 Prince2

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 Project
 A Project is a temporary endeavor undertaken to create a
unique product, service or result. ALL Projects have
three ingredients:
 Specific Outcomes: Ex: Product such as car.
 Definite Start and End Dates (Schedule): Dates
when project work begins and when it ends.
 Resources: Required amount of people, funds,
equipments, facilities and information.

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 Project Management
 Project Management is the application of knowledge,
skills, tools and techniques to project activities in order
to meet or exceed stakeholders’ needs and expectations
from a project.
 Project management is the discipline of organizing and
managing resources in such a way that the project is
completed within defined scope, quality, time and cost
constraints.
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Scope
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 Project Management (cont’d)
 Project management is quite often the province and
responsibility of an individual Project Manager.
 Project management is the ability to define, schedule
and assign project activities; record project issues;
monitor progress and report changes in activity
accomplishment and issue resolution; and maintain and
control changes to designs, plans and issue lists.
 Project management techniques CAN be applied to
ongoing operations.

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 What is Project Management
Methodology?
 A Methodology tells you what you have to do, to
manage your projects from start to finish. It describes
every step in the project life cycle in depth, so you
know exactly which tasks to complete, when and how.
Whether you're an expert or a novice, it helps you
complete tasks faster than before.
 A Methodology is a body of practices, procedures,
methods and phases used by those who work in a
discipline. A methodology for a project is about
managing the project activities.

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 Why do you need one?
 As a Project Manager, you need a Project Management
Methodology to steer your projects in the right
direction and keep them on track. You also need it to
help you manage your projects in a structured,
repeatable fashion. That way, you can apply the same
approach to every project you undertake. It provides
high-level PM framework.
 PMI
 Prince2
 MPMM
 TenStep
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Project Management Processes
 Initiation
Planning

}

 Executing Based on
 Monitoring & Controlling PMBOK
 Closing

 “The PMBOK® Guide is not a methodology, a how-to

or a specific set of procedures.” It provides a basic
foundation of the knowledge areas required for a project
manager to be successful, but is not a methodology that
you can utilize to manage a project directly.
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 Sample Project – Texas Food
 Texas food is a name for project I worked in with
Emirates Computers Co. in Dubai – UAE.
 My role was a project manager and technically system
and network engineer.
 The project goal was to install and configure Cisco
devices, dell servers with all required software,
migrating windows 2000 servers, database servers with
VPN capability and many other requirements.

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 Sample Project
 Initiation Process
 What is it and why are we doing it?
 What will the project create/implement?
 How will the success of the project be measured?
 Keep in mind that the measure of success here is not how
many people use Illinois in a Box, but rather does the
project meet the objectives and did it come in on time and
on budget.
 What are the risks and issues?

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 Sample Project
 Planning Process
 What are the tasks that need to be completed?
 How long will they take?
 How will change requests be handled?
 How will communications be managed? Risks? Issues?
 What is the budget?
 Any quality plan?

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Sample Work Breakdown Structure
Rack hardware
equipments

Prepare cables,
software, manuals

Contact Etisalat to
Migrating 2k Configure Cisco active leased line &
servers at Etisalat devices at Texas get IP address

Install & configure Backup old

Servers & devices database

Test VPN
connectivity 12
 Sample Project
 Executing
 Begin the work to setup the network.
 Ensure common understanding of the work
 Follow communications management plan for
communicating project status.
 Manage changes.
 Monitors and reports project progress.
 Obtain needed training for team members.

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 Sample Project
 Monitoring & Controlling
 Measure project performance according to PM plan.
 Determine variances and take corrective actions.
 Approve changes, defect repair, preventive and
corrective actions.
 Report on project performance to all stakeholders.
 Manage time and cost reserve.
 Obtain formal acceptance of deliverables.

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 Sample Project
 Closing
 Complete all activities.
 Document Lessons Learned (LL).
 Turn finished product over to area that will have
ultimate responsibility for it.
 Measure customer satisfaction.
 Release resources.
 Celebrate with the team!

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 Part of LL
 Status report is valuable tool to keep everyone
on track.
 Keep customer update with key activities by all
ways of communication.
 Study briefly the elements of the signed project
so no simple part make big delay & confusion.
 Commitment and advance preparation to
project team assigned activities is so important.
(COMMUNCATIONS)

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 Prince2
 PRINCE2 is the UK de-facto standard for project
management developed by the government and used in
both the public and private sectors.
 PRINCE2, Projects IN Controlled Environments.
 Project stages and gates a feature.
 Improved responsibility, authority and accountability
reducing confusion.
 Divide the project into manageable stages for more
accurate planning.

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 Prince2 (cont’d)
 It’s a project management methodology: "The planning, monitoring
and control of all aspects of the project and the motivation of all those
involved in it to achieve the project objectives on time and to the
specified cost, quality and performance”.

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 Project Management
Methodology Flow

Initial Definition Development

Startup Investigation & Implementation Close
5% Confirmation 30% Validation 57% 5%

Startup Initial Investigation Define & Confirm D/I/V Post Implement

Gate Gate Gate Gate Review

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 Thank you

Any question ?

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