Figure 1: On the Ferry to Fir Island

ECO-RESERVE CONFERENCE
PROPOSAL
SUBMITTED BY FIR ISLAND NATURE CLUB
LAIBA FAISAL
Table of Contents
Introduction...................................................................................................... 1

Facilities........................................................................................................... 1

Accommodations.......................................................................................... 1

Additional Accommodations...................................................................... 2

Catering/Dining Facilities................................................................................. 2

Meeting Venues............................................................................................... 3

Audio/Visual Equipment and Internet...............................................................3

Access and Travel............................................................................................ 3

Special Events................................................................................................. 4

Opening Reception.......................................................................................... 4

Activities........................................................................................................... 4

Conclusion....................................................................................................... 4

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Introduction 
The Fir Island Nature Club Would Be Delighted To Host
The Eco-Reserve Conference On Beautiful Fir Island,
Just A Twenty Minute Ferry Ride From Brentwood Bay,
Just Outside Of Victoria, Bc. Fir Island Is Well Known
For Its World Class Nature Preserve (The Fir Island Figure 2(:) View
Reserve), Glorious Beaches, Forest Trails, And Friendly from Fir Island
Community. The Fir Island Nature Club Believes That Fir Lodge
Island Would Be A Magical Place For The Eco-Reserve
Conference. 

Fir Island Offers A Unique Experience To Delegates That Is Very Much In

Keeping With Eco-Reserve’s Mandate Of Promoting And Celebrating The
Natural Environment In British Columbia. The Principal Venue We Propose—
The Fir Island Lodge—Is A Rustic Getaway Right On The Waterfront. The
Lodge Has Recently Been Renovated To A High Standard Of Comfort While
Still Retaining A Lovely “Summer Camp” Feel. Delegates Can Stroll To The
Beach, Soak In The Hot Tub, Take A Walk Into Quaint Welcome Cove Where
The Ferry Docks, And Hike The Numerous Woodland Trails.  

Following Are Details Related To The Fir Island Nature Club’s Bid To Host
The Eco-Reserve Conference. 

Facilities 
Accommodations 

Fir Island Lodge would be the principal venue for the conference with
additional venues used as needed to accommodate delegates. The Fir Island
Lodge accommodates up to 50 people in 25 guest rooms. All the guest rooms
can accommodate up to two people. Costs are as follows: 

22 rooms with twin or double beds$129 

1 Junior Suite with one queen bed$159 
1 Superior Suite with 1 queen bed$189 
1 Cottage with 1 king bed and kitchen$209 

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When a majority of the rooms in the Fir Island Lodge are booked, the meeting
rooms and other facilities are included at no extra cost. The Lodge contains
the following venues for meetings: 

 One very large room that can accommodate up to 140 people and can
be divided into two rooms for breakout sessions 

 One suite that can accommodate 20 people  

 One board room that can accommodate 20 people 

ADDITIONAL ACCOMMODATIONS 

In addition to the accommodation offered at Fir Island Lodge, delegates can

choose from the bed and breakfast establishments listed below, each of which
is within walking distance of the Fir Island Lodge. 

Accommodation Seaview Bed Evergreen Bed Pacific Sands

RoomsCost and Breakfast3 and Breakfast5 Bed and
Contact  $125250-555- $125 - $235250- Breakfast4$135
7899  555-1266  250-555-3466 
Sunset Bed and Lighthouse Point Seastrand House Laurel Hideaway
Breakfast4$125 Bed and 4$125250-555- 4$150250-555-
- $165250-555- Breakfast4$210 - 9340  8823 
1800  $340250-555-
1276 
Heron Point Waves Hideaway
Guest House4 4$190250-555-
$145-$235250- 8723
555-5789 

Catering/Dining Facilities 

The Fir Island Lodge can provide catering for the entire conference—up to
140 people seated at tables. We anticipate the following schedule for food
service: 

 Friday Reception: Reception hosted by the Fir Island Nature Club held at
the Fir Island Community Hall—a stunning venue overlooking the Pacific

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Ocean. The reception will include a cash bar, hors d’oeuvres, and musical
entertainment. Following the reception, delegates who are staying on Fir
Island can either go to one of the five restaurants on the Island or
arrangements can be made for a buffet dinner at Fir Island Lodge.  

 Saturday Breakfast: Buffet breakfast at the Lodge 

 Saturday Lunch: Buffet lunch at the Lodge 

 Saturday Banquet: Banquet at the Lodge 

Meeting Venues 

In addition, the Lodge can provide snacks during breaks. Delegates who go to
other venues for breakout sessions will also be provided with snacks arranged
through one of the local cafes. 

As noted above, the principal meeting venue would be at the Fir Island Lodge
which can accommodate up to four breakout sessions—large room divided
into two that can accommodate up to 70 people each and two rooms that can
accommodate 20 people each. In addition, Seastrand House (five minute
walk) can accommodate a meeting of up to 30 people and the Fir Island
Community Hall (a 15 minute walk or short bus ride from the Lodge) can
accommodate up to 75 people.  

The venues available on Fir Island are not conventional hotel meeting rooms.
Delegates may need to move around to different locations. However, we feel
this activity is part of the charm of coming to Fir Island for the Eco-Reserve
conference. A shuttle bus will be available as needed. 

Audio/Visual Equipment and Internet 

The Fir Island Lodge has free Wi-Fi throughout the facility. In addition, the
Lodge has two 50″ TV screens, a large pull down screen and a sound system.
The Fir Island Nature Club can provide two projectors at a nominal additional
charge.  

Access and Travel 

Getting to Fir Island is half the attraction of any visit to the Island. The Queen
of Georgia from Brentwood Bay outside Victoria runs almost hourly beginning
at 5:00 am with the last ferry leaving Fir Island at 10 pm. The ride is just

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twenty minutes past some of the most breathtaking marine scenery in western
Canada. Delegates who live in Victoria can easily commute to Fir Island for
the conference events. A walk-on passenger pays $9.10 and a passenger with
a vehicle pays $32.65. We recommend that delegates walk onto the ferry
instead of bringing cars. Parking is limited near the Lodge and in Welcome
Cove. The Fir Island Nature Club can arrange to pick up people who need
assistance. The Lodge also provides a shuttle service. 

Special Events 

Opening Reception 

The Fir Island Nature Club proposes a cocktail reception with cash bar and
hors d’ouevres at the stunning new Fir Island Community Hall. The Hall
overlooks a stunning view of the southern Gulf Islands and the Olympic
Mountains in Washington State. The Hall can accommodate up to 110 people
for a reception. A local band will perform. 

Activities 

The Fir Island Nature Club will also organize additional activities, depending
on the preferences of the delegates. 

Storm
Surfing
Watching

Nature
Walks
Concl
usion 

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Fir Island is a special place. The people who live here love to share the island
with visitors. Every weekend, notices for nature walks, concerts, art openings,
garden walks, plant sales, and other community events crowd the bulletin
boards. At the same time, Fir Island is a great place to just relax and enjoy the
view. Delegates looking for a lively night life won’t find it on Fir Island. What
they will find is a level of tranquility and quiet that has become all too rare in
our modern lives.  

The Fir Island Nature Club welcomes the opportunity to host delegates from
all over British Columbia. Delegates will experience the unique charm that has
made Fir Island a magnet for environmentalists and nature lovers from all over
the world while also enjoying the opportunity to network with fellow delegates
in surroundings that are truly spectacular – rain or shine! 

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