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    Format and Layout of Business Documents Multiple Choice

    Uploaded by

    Abdul Hannan
    The document provides information on proper formatting and layout for various business documents, including letters, memos, reports, and envelopes. It covers topics such as standard parts of a letter and their proper sequence, salutation formats, reference initial styles, letter and memo heading elements, paper sizes, margins for reports, and postal guidelines for addressing envelopes. Multiple choice questions test the reader's understanding of these document formatting best practices.

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    © All Rights Reserved
    Download as DOC, PDF, TXT or read online from Scribd

    Format and Layout of Business Documents Multiple Choice

    Uploaded by

    Abdul Hannan
    33 views3 pages
    The document provides information on proper formatting and layout for various business documents, including letters, memos, reports, and envelopes. It covers topics such as standard parts of a letter and their proper sequence, salutation formats, reference initial styles, letter and memo heading elements, paper sizes, margins for reports, and postal guidelines for addressing envelopes. Multiple choice questions test the reader's understanding of these document formatting best practices.

    Original Title

    F20 Ws Documents

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    The document provides information on proper formatting and layout for various business documents, including letters, memos, reports, and envelopes. It covers topics such as standard parts of a letter and their proper sequence, salutation formats, reference initial styles, letter and memo heading elements, paper sizes, margins for reports, and postal guidelines for addressing envelopes. Multiple choice questions test the reader's understanding of these document formatting best practices.

    Copyright:

    © All Rights Reserved
    Download as DOC, PDF, TXT or read online from Scribd
    Download as doc, pdf, or txt
    33 views3 pages

    Format and Layout of Business Documents Multiple Choice

    Uploaded by

    Abdul Hannan
    The document provides information on proper formatting and layout for various business documents, including letters, memos, reports, and envelopes. It covers topics such as standard parts of a letter and their proper sequence, salutation formats, reference initial styles, letter and memo heading elements, paper sizes, margins for reports, and postal guidelines for addressing envelopes. Multiple choice questions test the reader's understanding of these document formatting best practices.

    Copyright:

    © All Rights Reserved
    Download as DOC, PDF, TXT or read online from Scribd
    Download as doc, pdf, or txt
    of 3

    FORMAT AND LAYOUT OF BUSINESS DOCUMENTS

    Multiple Choice

    1. The quality of paper is measured by


    a. length and width.
    b. weight and cotton content.
    c. color and texture.
    d. whether or not it is imprinted with the name and address of the
    company

    2. The proper sequence for the standard parts of a letter is


    a. heading, date, inside address, salutation, body, complimentary close,
    signature block.
    b. date, heading, inside address, salutation, body, typewritten name,
    complimentary close.
    c. salutation, date, heading, inside address, body, complimentary close,
    signature block.
    d. inside address, heading, date, salutation, body, complimentary close,
    typewritten name.

    3. Which of the following is a salute opening?


    a. Dear Professor Milford:
    b. Dear Esteemed Professor Milford,
    c. Thank you, Professor Milford,
    d. Attention: Professor J. J. Milford

    4. If you include an attention line in a business letter, you should place it


    a. at the top of the page, centered under the letterhead.
    b. below the salutation.
    c. two lines below the complimentary close.
    d. on the first line after the inside address.

    5. What is the correct format for reference initials?


    a. RSR/sm
    b. RSR:sm
    c. RSR:SM
    d. all of the above

    320
    6. The letter format in which all parts begin at the left margin is called
    a. block.
    b. modified block.
    c. simplified.
    d. mixed.

    7. To meet the needs of U.S. Postal Service equipment, envelopes


    a. are never made of colored paper.
    b. are addressed in capital letters, with no punctuation.
    c. include all mailing instructions below the address area.
    d. adhere to all of the above guidelines.

    8. The top of a memo usually includes headings for


    a. to, from, date, subject.
    b. department, date, subject.
    c. attention, to, from, date.
    d. subject, to, date.

    9. When preparing a memo that deals with money or confidential matters, it is


    often a good idea to
    a. leave the subject line blank.
    b. include a complimentary close.
    c. use high-quality paper.
    d. sign it at the bottom.

    10. When preparing a formal report, leave at least a


    a. uniform 2-inch margin on all sides.
    b. 2-inch margin at the top and bottom and a 1-inch margin on the

    sides.
    c. 1-inch margin on three sides and a 1-1/2-inch margin on the

    bound side.
    d. uniform 1-1/2-inch margin on all sides.

    True or False

    11. The design for letterhead stationery should be as simple as possible.

    12. In business documents, abbreviations such as U.S.A. and M.B.A. must


    always contain periods. -> False

    321
    13. “Sept. 10th, 2008” is the correct way to type the date in a letter. -> False

    14. If you are writing a business letter to someone you know well, it is acceptable
    to use his or her first name in the salutation. -> true

    15. Three blank lines are left between the complimentary close and the sender's
    typed name. -> True

    16. The second page of a letter includes a heading containing the name of the
    person or organization receiving the letter, the page number, and the date. -> False

    17. In the simplified letter format, commas follow both the salutation and the
    complimentary close. -> True

    18. Most envelopes used in U.S. business are No. 10 (9 1/2 inches long). -> True

    19. A memo should always contain a complimentary close and a signature.


    (False)

    20. E-mail messages can act as memos but not as letters. -> False

    322

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