Government of Karnataka

Finance Department

Project: KHAJANE II
Bill Preparation and Submission Manual Part 4

User Manual
Version 1.0

March 2016

Project Monitoring Unit

7th floor, Commercial Taxes Building, Kalidasa Marg, Gandhi Nagar, Bangalore – 560009.

Email: [email protected]/pdkhajane.gov.in

Ph: 080-22354020, Helpdesk No: 080-22342266

 Notice:

This is a controlled document.

Unauthorised access, copying,
replication or usage for purposes other than for
which it is intended are prohibited.
Contents

1 Reports ............................................................................................................................................. 1

1.1 AC - NDC Bills Report ...................................................................................................... 1

1.2 Pending Bills Report ....................................................................................................... 9

1.3 DDO Bill Status Report .................................................................................................. 22
1.4 Schedule of receipts under E.G.I.S. (Insurance and Savings) report ............................... 28
1.5 Purpose of GIA Bills report ........................................................................................... 32
1.6 Service Provider Payment Report ................................................................................. 37
1.7 Permanent Advance Report.......................................................................................... 41
1.8 Top Sheet Generation Report ....................................................................................... 45
1.9 Register of counter signing authority ............................................................................ 49
1.10 Cancelled Bills Reports ................................................................................................. 51
1.11 Rejected Bills Reports ................................................................................................... 54
1.12 Register of DDO's Categorized Treasury wise ................................................................ 57

1.13 Pending physical bill after electronic bill submission reports ....................... 60

1.14 G.I.A Bills Reports .................................................................................................. 67

2. Course Summary ............................................................................................................................... 71

3. Appendix A ………………………………………………………………………………………………………………………………………72
Table of Figures
Figure 1: Navigation to AC-NDC Bill Report .............................................................................................. 1
Figure 2: Apply screen of AC-NDC Bill Report ........................................................................................... 2
Figure 3: Apply screen of AC-NDC Bill Report ........................................................................................... 3
Figure 4: AC-NDC Bill Report .................................................................................................................... 4
Figure 5: Navigation to AC-NDC Bill Report .............................................................................................. 5
Figure 6: Apply screen of AC-NDC Bill Report ........................................................................................... 6
Figure 7: Apply screen of AC-NDC Bill Report ........................................................................................... 7
Figure 8: AC-NDC Bill Report .................................................................................................................... 8
Figure 9: Navigation to Pending Bill Report .............................................................................................. 9
Figure 10: Apply screen of Pending Bill Report ....................................................................................... 10
Figure 11: Apply screen of Pending Bill Report ....................................................................................... 11
Figure 12: Pending Bill Report................................................................................................................ 12
Figure 13: Apply screen for Pending Bill Report ..................................................................................... 13
Figure 14: Apply screen for Pending Bill Report ..................................................................................... 14
Figure 15: Pending Bill Report................................................................................................................ 15
Figure 16: Pending Bills Report .............................................................................................................. 16
Figure 17: Navigation to Pending bills Report......................................................................................... 17
Figure 18: Apply screen for Pending Bill Report ..................................................................................... 18
Figure 19: Apply screen for Pending Bill Report ..................................................................................... 19
Figure 20: Pending Bill Report................................................................................................................ 20
Figure 21: Apply screen for Pending Bill Report ..................................................................................... 21
Figure 22: Navigation to DDO Bill Status Report ..................................................................................... 22
Figure 23: Apply screen for DDO BillStatus Report ................................................................................. 23
Figure 24: DDOBillStatus Report ............................................................................................................ 24
Figure 25: DDOBillStatus Report ............................................................................................................ 25
Figure 26: DDO Bill Status Report .......................................................................................................... 26
Figure 27: DDO Bill Status Report .......................................................................................................... 27
Figure 28: DDO Bill Status Report .......................................................................................................... 28
Figure 29: Navigation to Schedule of receipts under E.G.I.S (Insurance and Savings) Report .................. 29
Figure 30: Apply screen of Schedule of receipts under E.G.I.S (Insurance and Savings) Report ............... 30
Figure 31: Apply screen of Schedule of receipts under E.G.I.S (Insurance and Savings) Report ............... 31
Figure 32: Schedule of receipts under E.G.I.S (Insurance and Savings) Report ........................................ 32
Figure 33: Navigation to Purpose of GIA Bills Report .............................................................................. 33
Figure 34: Apply screen of Purpose of GIA Bills Report........................................................................... 34
Figure 35: Apply screen of Purpose of GIA Bills Report........................................................................... 35
Figure 36: Purpose of GIA Bills Report.................................................................................................... 36
Figure 37: Navigation to Service provider payment Report .................................................................... 37
Figure 38: Apply screen of Service provider payment Report ................................................................. 38
Figure 39: Apply screen of Service provider payment Report ................................................................. 39
Figure 40: Service provider payment Report .......................................................................................... 40
Figure 41: Navigation to Permanent Advance Report............................................................................. 41
Figure 42: Apply screen of Permanent Advance Report.......................................................................... 42
Figure 43: Apply screen of Permanent Advance Report.......................................................................... 43
Figure 44: Permanent Advance Report .................................................................................................. 44
Figure 45: Top Sheet Generation Report ................................................................................................ 45
Figure 46: Search bill screen .................................................................................................................. 46
Figure 47: Search bill Screen .................................................................................................................. 47
Figure 48: Top Sheet Generation Report ................................................................................................ 48
Figure 49: Navigation to register of counter signing Authorities Report ................................................. 49
Figure 50: Register of counter signing Authorities Report ...................................................................... 50
Figure 51: Navigation to Cancelled Bills Report ...................................................................................... 51
Figure 52: Apply screen of Cancelled Bills Report ................................................................................... 52
Figure 53: Cancelled Bills Report............................................................................................................ 53
Figure 54: Navigation to Rejected Bills Report ....................................................................................... 54
Figure 55: Apply screen of Rejected Bills Report .................................................................................... 55
Figure 56: Rejected Bills Report ............................................................................................................. 56
Figure 57: Navigation to Register of DDO’s Categorized Treasury wise ................................................... 57
Figure 58: Apply screen of Register of DDO’s Categorized Treasury wise................................................ 58
Figure 59: Register of DDO’s Categorized Treasury wise ........................................................................ 59
Figure 60: Navigation to Pending Physical bill after electronic bill submission reports ............................ 60
Figure 61: Apply screen of Pending Physical bill after electronic bill submission reports......................... 61
Figure 62: Pending Physical bill after electronic bill submission reports ................................................. 62
Figure 63: Navigation to Pending Physical bill after electronic bill submission reports ............................ 63
Figure 64: Apply screen of Pending Physical bill after electronic bill submission reports......................... 64
Figure 65: Pending Physical bill after electronic bill submission reports ................................................. 65
Figure 66: Pending Physical bill after electronic bill submission reports ................................................. 66
Figure 67: Navigation to G.I.A Bills reports ............................................................................................. 67
Figure 68: Apply screen of G.I.A Bills reports.......................................................................................... 68
Figure 69: Navigation to G.I.A Bills reports ............................................................................................. 69
Figure 70: Apply screen of G.I.A Bills reports.......................................................................................... 70
1 Reports

1.1 AC - NDC Bills Report

CSO:

Step 1: CSO logs into the Khajane II System and navigates to the following path:-
Ø Bill Preparation and Submission > Reports > AC-NDC Bill Report

Figure 1: Navigation to AC-NDC Bill Report

Ø On navigating, user can view the page below :-

Figure 2: Apply screen of AC-NDC Bill Report

2
Step 2: CSO enters Details:

Figure 3: Apply screen of AC-NDC Bill Report

3
Ø User clicks “ Apply” button:
Ø Below Report should display in screen:

Figure 4: AC-NDC Bill Report

4
DDO:

Step 1: DDO logs into the Khajane II System and navigates to the following path:-
Ø Bill Preparation and Submission > Reports > AC-NDC Bill Report

Figure 5: Navigation to AC-NDC Bill Report

5
Ø On navigating, user can view the page below :-

Figure 6: Apply screen of AC-NDC Bill Report

6
Step 2: DDO enters Details:

Figure 7: Apply screen of AC-NDC Bill Report

7
Ø User clicks “ Apply” button:
Ø Below Report should display in screen:

Figure 8: AC-NDC Bill Report

8
1.2 Pending Bills Report

DTO/FD:

Step 1: DTO/FD logs into the Khajane II System and navigates to the following path:-
Ø Bill Preparation and Submission > Reports >Pending Bill Report

Figure 9: Navigation to Pending Bill Report

9
Ø On navigating, user can view the page below :-

Figure 10: Apply screen of Pending Bill Report

10
Step 2: DTO/FD enters Details:

Figure 11: Apply screen of Pending Bill Report

11
Ø User clicks “ Apply” button:
Ø Below Report should display in screen:

Figure 12: Pending Bill Report

12
Ø Clicks on Number of Pending Bills:
Ø Below page should display in screen:

Figure 13: Apply screen for Pending Bill Report

13
Ø User enters details and clicks on Apply:

Figure 14: Apply screen for Pending Bill Report

14
Ø Below Report should display:

Figure 15: Pending Bill Report

15
Ø On click of Number of Pending Bills:

Figure 16: Pending Bills Report

Ø Above Report should display with the below field details:

Ø Serial Number
Ø Token Number
Ø Date
Ø Pending time
Ø DDO code
Ø Bill Type
Ø Pending with
Ø Status

16
HOO/BAO:

Step 1: HOO/BAO logs into the Khajane II System and navigates to the following path:-
Ø Bill Preparation and Submission > Reports >Pending Bill Report

Figure 17: Navigation to Pending bills Report

17
Ø On Navigating user can view the below page:

Figure 18: Apply screen for Pending Bill Report

18
Step 2: User Enters Details”

Figure 19: Apply screen for Pending Bill Report

19
Ø Clicks on “Apply”:
Ø Below Report should display in screen:

Figure 20: Pending Bill Report

20
Ø Clicks on Number of Bills:
Ø Below Report should display in screen:

Figure 21: Apply screen for Pending Bill Report

21
1.3 DDO Bill Status Report

DDO/CSO:

Step 1: DDO/CSO logs into the Khajane II System and navigates to the following path:-
Ø Bill Preparation and Submission > Reports >DDO Bill Status Report

Figure 22: Navigation to DDO Bill Status Report

22
Ø On Navigating user can view the below page:

Figure 23: Apply screen for DDO BillStatusReport

23
Step 2: User Enters Details and clicks on “Apply” button:

Ø Below Report should display in screen:

Figure 24:DDOBillStatusReport

24
Ø Clicks on total number of bills in Bills created
Ø Below Report should display:

Figure 25:DDOBillStatusReport

25
Ø Clicks on total number of bills in Bills Submitted to the Treasury:
Ø Below Report should display:

Figure 26: DDO Bill Status Report

26
Ø Clicks on total number of bills in Bills Approved:
Ø Below Report should display:

Figure 27: DDO Bill Status Report

Ø Clicks on total number of bills in Bills Rejected:

Ø Below Report should display:

27
 Figure 28: DDO Bill Status Report

1.4 Schedule of receipts under E.G.I.S. (Insurance and Savings) report

CSO:

Step 1: CSO logs into the Khajane II System and navigates to the following path:-

Ø Bill Preparation and Submission > Reports >Schedule of Receipts under E.G.I.S(Insurance and
Savings) report

28
 Figure 29: Navigation to Schedule of receipts under E.G.I.S (Insurance and Savings) Report

Ø On Navigating user can view the below page:

29
 Figure 30: Apply screen of Schedule of receipts under E.G.I.S (Insurance and Savings) Report

Step 2: User Enters Details and clicks on “Apply” button:

30
 Figure 31: Apply screen of Schedule of receipts under E.G.I.S (Insurance and Savings) Report

Ø Below Report should display in screen:

31
 Figure 32: Schedule of receipts under E.G.I.S (Insurance and Savings) Report

1.5 Purpose of GIA Bills report

32
HOO/BAO:

Step 1: HOO/BAO logs into the Khajane II System and navigates to the following path:-

Ø Bill Preparation and Submission > Reports >Purpose of GIA Bill Report

Figure 33: Navigation to Purpose of GIA Bills Report

Ø On Navigating user can view the below page:

33
 Figure 34: Apply screen of Purpose of GIA Bills Report

Step 2: User enters Details and clicks on “Apply”:

34
 Figure 35: Apply screen of Purpose of GIA Bills Report

Ø Below Report should get display in screen:

35
 Figure 36: Purpose of GIA Bills Report

Ø Above Report should display with below fields:

Ø Number of Bills(Hyperlink)
Ø Amount
Ø On click of Number of Bills(Hyperlink).Report should display with below field details:
Ø Sl. No.
Ø Token number
Ø Inward Date
Ø Purpose
Ø HOA
Ø DDO Code
Ø Gross Amount
Ø Net Amount
Ø Sanctioning Authority
Ø Sanction Date

36
1.6 Service Provider Payment Report

DDO:

Step 1: DDO logs into the Khajane II System and navigates to the following path:-

Ø Bill Preparation and Submission > Reports >Service Provider Payment Report

Figure 37: Navigation to Service provider payment Report

37
Ø On Navigating user can view the below page:

Figure 38: Apply screen of Service provider payment Report

38
Step 2: User Enters Details:

Figure 39: Apply screen of Service provider payment Report

39
Ø Clicks on “Apply”:
Ø Below Report should display in screen:

Figure 40: Service provider payment Report

40
1.7 Permanent Advance Report

DDO:

Step 1: DDO logs into the Khajane II System and navigates to the following path:-

Ø Bill Preparation and Submission > Reports >Permanent Advance Report

Figure 41: Navigation to Permanent Advance Report

41
Ø On Navigating user can view the below page:

Figure 42: Apply screen of Permanent Advance Report

42
Step 2: User enters details:

Figure 43: Apply screen of Permanent Advance Report

43
Ø Clicks on “Apply”:
Ø Below Report should display in screen:

Figure 44: Permanent Advance Report

Ø Above report should come with the below field details:

Ø Treasury
Ø DDO Code
Ø DDO Designation
Ø Permanent advance amount Rs.
Ø AG Authorization Number
Ø AG Authorization Date
Ø Token Number

44
1.8 Top Sheet Generation Report

Caseworker:

Step 1: Caseworker logs into the Khajane II System and navigates to the following path:-

Ø Bill Preparation and Submission>Process>Print Bill documents>Generate Top sheet

Figure 45: Top Sheet Generation Report

45
Ø On navigation below screen should display:

Figure 46: Search bill screen

46
Step 2: User enters details and click “Search”:
Ø Below details should display in screen:

Figure 47: Search bill Screen

47
Ø Clicks on “Generate Top Sheet”
Ø Below Report should display in screen:

Figure 48: Top Sheet Generation Report

48
1.9 Register of counter signing authority

DDO:

Step 1: DDO logs into the Khajane II System and navigates to the following path:-

Ø Bill Preparation and Submission > Reports >Register of Counter Signing authority

Figure 49: Navigation to register of counter signing Authorities Report

49
Ø On navigation user should able to view the below Report:

Figure 50: Register of counter signing Authorities Report

50
1.10 Cancelled Bills Reports
Step 1: DDO logs into Khajane II system and navigates to the following path:-

Ø Bill Preparation and Submission >Reports>Cancelled Bills Report

Figure 51: Navigation to Cancelled Bills Report

51
On navigating, user can view the page below:-

Figure 52: Apply screen of Cancelled Bills Report

52
User will select values from the selection criteria given and then clicks on “Apply” button.

Figure 53: Cancelled Bills Report

Ø Click on “Number of Cancelled Bills” hyperlink. On clicking, if the number of Cancelled Bills
value is more than 0 then report will be generated with all below details :-
Ø Number of Cancelled Bills
Ø Amount
Ø Token Number
Ø Bill Type
Ø Claim Type
Ø HOA
Ø Gross Amount
Ø Net Amount
Ø Requesting Authority
Ø Cancellation Reasons
Ø Cancellation Date
Ø Status

53
1.11 Rejected Bills Reports

Step 1: DDO logs into Khajane II system and navigates to the following path:-

Bill Preparation and Submission >Reports>Cancelled Bills Report

Figure 54: Navigation to Rejected Bills Report

54
On navigating, user can view the page below:-

Figure 55: Apply screen of Rejected Bills Report

55
User will select values from the selection criteria given and then clicks on “Apply” button.

Figure 56: Rejected Bills Report

Ø Click on “Number of Rejected Bills” hyperlink. On clicking, if the number of Rejected Bills value
is more than 0 then report will be generated with all below details :-
Ø Number of Rejected Bills
Ø Amount
Ø Token Number
Ø Bill Type
Ø Claim Type
Ø HOA
Ø Gross Amount
Ø Net Amount
Ø Instructing Authority
Ø Rejection Reasons
Ø Rejection Date
Ø Status

56
1.12 Register of DDO's Categorized Treasury wise
Step 1: DDO/Co/CCO/AD/DOT/FD/ATO/TO/DD/CSO’s categorized Treasury-wise
Logs into Khajane II system and navigates to the following path:-

Ø Bill Preparation and Submission >Reports>Register of DDO's Categorized Treasury wise

Figure 57: Navigation to Register of DDO’s Categorized Treasury wise

57
On navigating, user can view the page below:-

Figure 58: Apply screen of Register of DDO’s Categorized Treasury wise

58
User will select values from the selection criteria given and then clicks on “Apply” button.

Figure 59: Register of DDO’s Categorized Treasury wise

59
 1.13 Pending physical bill after electronic bill submission reports
DOT:-

Step 1: DoT logs into Khajane II system and navigates to the following path:-

Bill Preparation and Submission >Reports>Pending physical bill after electronic bill submission reports

Figure 60: Navigation to Pending Physical bill after electronic bill submission reports

60
On navigating, user can view the page below:-

Figure 61: Apply screen of Pending Physical bill after electronic bill submission reports

61
User will select values from the selection criteria given and then clicks on “Apply” button.

Figure 62: Pending Physical bill after electronic bill submission reports

BAO/HOO/DDO:-

Step 1: BAO/HOO/DDO logs into Khajane II system and navigates to the following path:-

62
Bill Preparation and Submission >Reports>Pending physical bill after electronic bill submission reports

Figure 63: Navigation to Pending Physical bill after electronic bill submission reports

63
On navigating, user can view the page below:-

Figure 64: Apply screen of Pending Physical bill after electronic bill submission reports

64
User will select values from the selection criteria given and then clicks on “Apply” button.

Figure 65: Pending Physical bill after electronic bill submission reports

65
User clicks on “Total Number of Bills Pending” hyperlink. On clicking, the below page will appear:

Figure 66: Pending Physical bill after electronic bill submission reports

66
 1.14 G.I.A Bills Reports

HOO/BAO:-

Step 1: HOO/BAO logs into Khajane II system and navigates to the following path:-
Bill Preparation and Submission >Reports>G.I.A Bills Report

Figure 67: Navigation to G.I.A Bills reports

67
On navigating, user can view the page below:-

Figure 68: Apply screen of G.I.A Bills reports

Ø On giving the details in search criteria , fields those will populate are Treasury Name
Ø Sub Treasuries Name
Ø Amount
Ø Total Amount
Ø Number of Bills
Ø Then user clicks on the hyperlink provided .On clicking, below fields will populate in the report generated.
Ø Sl. No.
Ø Token number
Ø Inward Date
Ø DDO Code
Ø Gross Amount
Ø Net Amount
Ø Sanctioning Authority
Ø Sanction Date
Ø Purpose HOA

68
DoT/FD:-

Step 1: DOT/FD logs into Khajane II system and navigates to the following path:-
Bill Preparation and Submission >Reports>G.I.A Bills Report

Figure 69: Navigation to G.I.A Bills reports

Ø Step 2:On giving the details in search criteria , fields those will populate are
For each Purpose :-
Ø Number of Bills , Amount
Ø Then user clicks on the hyperlink provided .On clicking, below fields will populate in the report generated.
Ø Sl. No.
Ø Token number
Ø Inward Date
Ø Purpose
Ø HOA
Ø DDO Code
Ø Gross Amount
Ø Net Amount
Ø Sanctioning Authority
Ø Sanction Date
§ ,

69
On navigating, user can view the page below:-

Figure 70: Apply screen of G.I.A Bills reports

Ø Likewise for the user CO/CCO/Administrative Dept. of the DDO .the specified report can be generated.

70
2. Course Summary
This course is designed to give the participants an insight into the Bill preparation and submission
module. The document consists of detailed steps along with screenshots.

Bill Preparation and Submission has 4 versions.

1. Part 1 :
This Part contains the following bill types:
Ø GPF Bill
Ø DC Bill
Ø TA Bill
Ø Miscellaneous Bill
Gazetted/ Non-Gazetted Establishment Pay Bill

2. Part 2:
This Part Contains the GIA bill, Sanction Order and Other processes.
GIA Bill
Sanction Order
Countersigning of the bill
Bill Cancellation
Bill Resubmission
FIFO Exemption Requisition
Bills on Hold
Print Bill Documents
Fund Availability Validation

3. Part 3 :
This Version contains the steps and screenshots for Admin s

4. Part 4 :
This Version contains the steps and screenshots for Reports

71
3Appendix A - Acronyms

Abbreviation Description

AC Bills Abstract Contingency Bills

AFS Annual Financial Statement

AG Accountant General

AIN Account Identification Number

AM Alteration Memo

Asst. Assistant

ATN Action Taken Note

ATO Assistant Treasury Officer

BAO Bill Approving Officer

BDSS Budget Decision Support Systems

BE Budget Estimate

BEO Budget Estimating Officer

BMS Beneficiary Monitoring System

BoA Back Office Assistant

BOI Bank of India

BPL Below Poverty Line

BSA Budget System Administrator

CAAA Controller, Aid, Accounts and Audit Division

CAG Comptroller and Auditor General of India

CAO Chief Accounts Officer

72
Abbreviation Description

CAS Central Accounts Section

CBE Current Budget Estimate

CC Credit Card

CCD Civil Court Deposits

CCO Chief Controlling Officer

CCS Credit Confirmation Slip

CDV Cheque Delivery Voucher

CEO Chief Executive Officer

CFC Citizen Facilitation Centres

CM Clearance Memo

CO Controlling Officer

COPU Committee on Public Undertakings

CPO Chief Planning Officer

CPPC Central Pension Processing Centre

CPPO Central Pension Processing Officer

CPS Central Plan Schemes

CPSMS Central Plan Scheme Monitoring System

CRA Central Record keeping Agency

CRA-FC Central Record keeping Agency Facilitation Centre

CRCD Criminal Court Deposits

CSC Citizen Service Centres

CSF Contribution Submission Form

CSO Counter Signing Officer

73
Abbreviation Description

CSS Centrally Sponsored Schemes

CVP Commuted Value of Pension

DA Dearness Allowance

DAG Deputy Accountant General

DBMS Database Management System

DC Debit Card

DC Bills Detailed Contingency Bills

DCRG Death Cum Retirement Gratuity

DD Demand Draft

DDO Drawing and Disbursement Officer

DDR Debt, Deposit and Remittances

Dept. Department

DIS Daily Input Sheet

DMO Debt and Investment Management Office

DMS Day-wise Monthly Statement

DoT Department of Treasuries

DPI Dots Per Inch

DS Deputy secretary

DSC Digitally Signed Certificate

DSN District Serial Number

DSSP Directorate of Social Security Pension

DTO District Treasury Officer

DWP Destitute Widow Pension

74
Abbreviation Description

EAP Externally Aided Project

EBR Extra Budgetary Resources

ECS Electronic Clearing System

EDMS Electronic Document Management System

EFT Electronic Funds Transfer

EMD Earnest Money Deposit

EMI Equated Monthly Installments

EMO Electronic Money Order

EO Executive Officer

FAQ Frequently Asked Questions

FD Finance Department

FIFO First In First Out

FoA Front Office Assistant

FP Family Pension

FPU File Preparation Utility

FRS Functional Requirement Specification

FTP File Transfer Protocol

FVU File Validity Utility

GDFP General Delegation of Financial Powers

GIA Grant-in-Aid

GIS Bills Group Insurance Scheme Bills

GO Government Order

GOI Government of India

75
Abbreviation Description

GoK Government of Karnataka

GP Gram Panchayat

GPF General Provident Fund

GSDP Gross State Domestic Product

GSTO Gazetted Sub Treasury Officer

GUI Graphical User Interface

HA Head Accountant

HBA House Building Advance

HDFC Housing Development Finance Corporation

HE His Excellency

HoA Head of Account

HoD Head of Department

HoO Head of Office

HRMS Human Resource Management System

HTTPS Secure Hyper Text Transfer Protocol

IEBR Internal Extra Budgetary Resources

IFA Internal Financial Advisor

IFSC Indian Financial System Code

IGNOAP Indira Gandhi National Old Age Pension

INR Indian Rupees

IO Implementing Officer

I-pin Internet Pin

IR Inspection Report

76
Abbreviation Description

IST Indian Standard Time

ITC Input Tax Credit

IVRS Interactive Voice Response System

JD (Admin) Joint Director (Administration)

KB Knowledge Bank

KCSR Karnataka State Civil Services Rules

KFC Karnataka Financial Code

KGID Karnataka Government Insurance Department

KSWAN Karnataka State Wide Area Network

KTC Karnataka Treasury Code

LAR Local Audit Report

LE Latest Estimate

LIC Life Insurance Corporation of India

LOP List of Payments

LoV List of Values

M/O/C Mandatory / Optional / Conditional

MCA Monthly Civil Accounts

MCE Manual of Contingent Expenditure

MICR Magnetic Ink Character Recognition

MIS Management Information System

MO Money Order

MoE Memorandum of Error

MOU Memorandum of Understanding

77
Abbreviation Description

MPAS Model Panchayat Accounting System

MPIC Monthly Program Implementation Calendar

MTFP Medium Term Fiscal Plan

NABARD National Bank for Agricultural and Rural Development

NCDC National Co-operative Development Corporation

NDC Bills Non Detailed Contingency Bills

NEFT National Electronic Fund Transfer

NIC National Informatics Centre

NOC No Objection Certificate

NP Non Plan

NPS New Pension Scheme

NSDL National Securities Depository Limited

NSSF National Small Savings Fund

NWMA Normal Ways and Means Advance

OAP Old Age Pension

OBE Original Budgetary Estimates

OCR Optical Character Recognition

P Plan

PAC Public Accounts Committee

PD Personal Deposits

PF Public Fund

PFM Pension Fund Managers

PFRDA Pension Fund Regulatory and Development Authority

78
Abbreviation Description

PHP Physically Handicapped Pensions

PMU Project Monitoring Unit

POP SP Point of Presence Service Provider

PPAN Permanent Pension Account Number

PPO Pension Payment Order

PPU Payment Processing User

PRAN Permanent Retirement Account Number

PRI Panchayati Raj Institutions

PS Principal Secretary

PSB Public Sector Banks

PSU Public Sector Unit

PwC Price water house Coopers

PWD Public Works Department

RBD Reserve Bank Deposits

RBI Reserve Bank of India

RDPR Rural Development and Panchayati Raj

RE Revised Estimates

RFP Request For Proposal

RO Release Order

ROI Rate of Interest

ROP Recovery of over payment

RTGS Real Time Gross Settlement

RTI Right To Information

79
Abbreviation Description

SBI State Bank of India

SBM State Bank of Mysore

SCF Subscriber Contribution File

SCP Special Component Plan

SE Supplementary Estimates

SHCIL Stock Holding Corporation of India Limited

SI System Integrator

SO Section Officer

SOA Service Oriented Architecture

SOP Schedule of Payments

SOR Schedule of Receipts

SOT Statement of Transaction

SPU Schedule Processing User

SR Service Register

SRS System Requirement Specification

SSP Social Security Pension

SSY SandhyaSurakshaYojana

STO Sub- Treasury Officer

SWMA Special Ways and Means Advances

T Day Transaction Day

TA Travelling Allowance

TAN Tax Deduction and Collection Account Number

TB Trustee Bank

80
Abbreviation Description

T-Bill Treasury Bill

TCS Tata Consultancy Services

TE Transfer Entry

TIN Tax Payer Identification Number

TNMC Treasury Network Management Centre

TO Treasury Officer

TP TalukaPanchayat

T-Pin Telephone Pin

TSP Tribal Sub Plan

TTR Treasury Transfer Receipts

UAT User Acceptance Testing

UC Utilization Certificate

UCI Unique Challan Identity

UID Unique Identification Number

UIDAI Unique Identification Authority of India

ULB Urban and Local Bodies

US Under Secretary

UTI Unit Trust of India

UTR Unique Transaction Reference

VAT Value added Tax

VDMS Verified Day-wise Monthly Statement

VOA Vote on Account

VPN Virtual Private Network

81
Abbreviation Description

VSAT Very Small Aperture Terminal

WDPB Work Done by Public Bodies

WMA Ways and Means Advance

ZP ZillaPanchayat

82
Project Partner