WELCOME TO KGP DIVISION/S.E.

RAILWAY

CONGRATULATIONS FOR JOINING IN THE MOST PRESTIGIOUS

FAMILY OF INDIAN RAILWAY.

This booklet is the out come of an attempt to present a compilation in a

nutshell of benefits/ facilities available in Railway to the new entrants in Railway
service. This will be specially benefited the staff at their early stage in Railway
service. This booklet is designed to give a bird’s eye-view of the Leave Rules,
Pass/PTO Rules, Medical facilities, Education facilities, Railway Accommodation
facilities, Transfer policy, training facilities, Redresal of grievances, Railway services
conduct rules, Retirement facilities and career advancement.

However, if any doubt arise, for details concerned Serial/Rules to be referred

to. The staff are requested to look for further guidance in to the various codes,
manuals, circulars and other references as issued from time to time.

Sr. DPO/KGP
 A DIGEST ON LEAVE RULES

Railway Servants are entitled to various kind of leave but the leave cannot be
claimed as a matter of right. In the exigency of service, it may be refused.

(1) LAP: It is accountable recorded leave with full pay. This leave will be
credited with 30 days leave in a year, once on 1st January and again on 1st July
@ 15 days on each occasion. Credit of LAP will be made @ 2 ½ days per
month. Maximum accumulation at a time is 300+15 days. Encashment of
unutilized leave is permissible on retirement/death of an employee maximum
300 days and on resignation maximum 150 days. LAP can be granted
maximum 180 days at a time.
(2) LHAP: It is accountable recorded leave with half pay credited to each
employee after completion of each calendar year @ 20 days for each calendar
year, having no maximum limit. LHAP can be corrected into full pay on
medical grounds and also for approved course of study. The leave so
converted is called “Commuted Leave”. In case of grant of ‘Commuted
Leave’, twice the amount of such leave is debited against the half pay leave
due. LHAP/commuted leave is not admissible to school teaching staff.
(3) MATERNITY LEAVE: It is applicable to female employee haring less than
two surviving children. It is granted for a period of 135 days on full pay not
debitable to leave account, from the date of its commencement and can be
combined with any other leave. This is also admissible in the case of
abortion/mis-carriage to the extent of 45 days in the entire service.
(4) PATERNITY LEAVE: A male Railway Servant with less than 2 (Two)
surviving children may be granted paternity leave for a period of 15 days not
debitable to leave account within 06 months from the date of delivery.
(5) LEAVE NOT DUE: It is an advance leave equivalent to half pay granted to a
Railway servant who has no other leave at his credit but in need of financial
condition due to self sickness as certified by Railway doctor. It may be
granted 90 days at a time and maximum 360 days in entire service. It may be
sanctioned by the competent authority if there is sufficient scope to recover the
same in future. It is also not admissible to school teaching staff.
(6) HOSPITAL LEAVE: It is granted to the non-gazetted Railway Servants
except peon and office staff when they are under medical treatment for injuries
sustained while on duty, not debitable to leave account with no limit with the
sanction of GM. But when it is combined with any other kind of leave
maximum28 months
(7) SPECIAL DISABILITY LEAVE: It is granted to a Railway servant who is
disabled by injury caused or inflicted during the course of performance of his
official duties. It is not debitable to leave account subject to ceiling limit of 24
months. First 120 days full pay and thereafter half pay.
(8) STUDY LEAVE: A maximum period of 24 months in entire service may be
granted as study leave for an approved course of study to a Railway servant
who has completed 5 years continuous regular service, not debitable to leave
account.
(9) EXTRAORDINARY LEAVE: This leave may be granted in Special
circumstances when no other leave is admissible or the Railway servant
applies in writing for the grant of such leave. No leave salary is drawn in such
cases. In case of permanent staff, it may be granted to 05 years at a time.
 (10) CASUAL LEAVE: It is not a recognized form of leave and can be taken for
½ days also. It cannot be combined with any other kind of leave. Holidays,
Rest days falling within the spell of casual leave do not count as casual leave.
Railway servants who are entitled to avail all public holidays are entitled to 08
days casual leave in a calendar year and others 10 days in a calendar year.
Casual leave, if not availed during a calendar year, will lapse.
(11) SPECIAL CASUAL LEAVE: This leave may be granted for caused of
special circumstances i.e. on account of Scout/Guides, Union activities, sports
and Blood Donation etc.
(12) LEAVE TO APPRENTICES: Full stipend for a period of not exceeding 16
days and on half stipend on medical certificate for a period not exceeding 20
days in any year of apprenticeship.

Trade apprentices may be granted leave on full stipend for a period not
exceeding 12 days and leave on medical certificate for a period not exceeding 15
days in year of apprenticeship

PASSES & PTOS

Railway employees are getting the privilege of free Passes according to their
entitlement for themselves and their families/dependants enabling them to travel by
train from any station to any station on Indian Railways.

1. Gazetted Officers: 06 sets of Passes per year.

2. Non-Gazetted Staff: 01 set of Passes during the 1st to 5th year of service and
thereafter 03 sets of passes per year.
3. Apprentices: 01set of passes per year for self only during the apprenticeship
period.

P.T.O.s: 04 sets of PTOs per year, which can be exchanged for a ticket on
payment of one-third of the actual fare.

The staff appointed after 01.02.1999 are entitled to passes as under:-

Sl Category Class of Privilege Pass/PTO

No.
1. Gr- ‘A’ & ‘B’ (Gazetted) 1st Class ‘A’
2. Non-Gazetted Gr-‘B’ & Gr-‘C’ 1st Class
employees
(a) Employees appointed after II Class ‘A’ (Entitled to travel in 3AC in
01.02.1999 trains other than Rajdhani & Satabdi Exp.)
(i)Staff in pay scale minimum of
which is Rs. 6500/- or above or
drawing pay of Rs. 7500/- or
above
(ii) Staff in Scale Rs. 5000-
8000/- & 500-9000/- and
drawing pay Rs. 7250/- or
above but less than Rs. 7600/-
(iii) Other staff II Sleeper Class
3. Gr-‘D’ II Sleeper Class
 Maximum 05 persons including 02 dependants can be included in a Pass/PTO.
But there is no restriction when Pass/PTO is issued only in favour of the employee
himself and his/her family.

Period of availability of Passes/PTOs: 03 months for single journey Passes /04

months for returned journey passes and 03 months for PTOs

Apart form the privilege passes, there are other several passes also.

MEDICAL FACILITIES

There is a network of over 122 Railway Hospitals and 670 Health Units
throughout the country where serving as well as retired Railway employee and their
families/dependants get medical services free of cost.
Re-imbursement of the cost of treatment, which an employee may have to
incur for treatment, in certain recognized hospitals.
Assistance is provided for artificial limits, hearing aids etc.
There are a number of Ayurvedic and Homeopathic dispensaries, which are
financed from staff benefit fund.
Under RELH Scheme, retired employees may avail the above benefits at par
with serving employee by making one time payment of last pay.

EDUCATION FACILITIES

A number of schools are run for the benefit of the wards of Railway
employees.

Assistance in the form of children education allowance, Hostel subsidy and

reimbursement of tuition fee is available.

RAILWAY QUARTER FACILITIES

Staff are provided with Rly Qrs. on the basis of length of service. A good No.
of Qrs. are earmarked for staff of essential categories. Quota for SC/ST is also
earmarked.

TRANSFER POLICY

Staff may be transferred to anywhere under the jurisdiction of Indian Railway

on administrative interest.
Staff seeking own request Inter-Railway Transfer should put in 05 yers service.
Staff may apply for mutual transfer.
All transfer requests are registered in priority register.

TRAINING FACILITIES

Staff development programme for Gr-‘D’ employees has been introduced.

The two days training programme lays emphasis on courtesy, etiquette, behavior, self-
development of staff, entrepreneurship, belongingness to the organization etc. At
regular intervals, staff are imparted training in Zonal Training Institute, STCS,
Technical Training Institutes with modern training aids to ensure best utilization of
assets and to understand global changes.
 REDRESAL OF GRIEVANCES

Before representing to the formal fora, staff grievances may be

redressed/decided as under: -

GRIEVANCES

Bills Related Promotion/Transfer/Seniority related Duty Related

Concerned APO Concerned APO/DPO Immediate Supervisors

Branch Officer

RAILWAY SERVICES (CONDUCT) RULES

In a nut shell, every Railway servant shall at all times: -

(i) Maintain absolute integrity;
(ii) maintain devotion to duty;
(iii) do nothing which is unbecoming of a Railway servant.

Violation of the above is liable to attract D & A action against the employee in terms of RS. (D
& A) Rules-1968.

RETIREMENT FACILITIES
On attaining the age of superannuation i.e. 60 years, staff will retire from Rly service. The
provisions of Railway services (Pension) Rules, 1993 are no more applicable to new entrants to
Railway services w.e.f. 01.02.2004. New entrants to Rly. Service w.e.f. 01.02.2004 will come
under new restructured defined contribution pension system. The monthly contribution will be
10% of the salary and DA to be paid by the employee and matched by the Central Government.

(i) It is mandatory to invest 40% of pension wealth to purchase an annuity at the time of
retirement which should provide for pension for lifetime to the employee and his/her
dependant parents and spouse.
(ii) A lump-sum of the remaining pension wealth.
(iii) Composite Transfer Grant for change of residence.
(iv) Encashment for unutilized leave (max. 300 days LAP)
(v) GIS payment
(vi) Complimentary Passes
(vii) Medical facilities under RELH scheme.
What is important for you?
(1) Ensure 1st page of service record has been filled up correctly.
(2) Submit your nomination to unit In-charges/Personnel Inspectors as soon as you join
Railway service and get acknowledged copy of the same.
Change the nomination immediately, when you feel so or in the event of your change of
marital status.
(3) Submit your Pass declaration to unit In-charges immediately on joining railway
service.
(4) Get your medical card from unit in-charge.

Most important for an employee is his career advancement. Here an out line of career
advancement is drawn out to give some light but for details concerned Serials/Rules to be referred
to: -

Gr. D AVC:

If you are Trackman then this is how your progress.

Engineering Department

Trackman (Scale Rs. 2610-3540/-)

Sr. Trackman (Scale Rs. 2650-4000/-)

Upg Trackman (Scale Rs. 2750-4400/-)

Keyman ( -do- )

Gangmate (Scale Rs. 3050-4590/-)

Track Supervisor (Scale Rs. 4500-7000/-)

Sr. Track Supervisor (Scale Rs. 5000-8000/-)

JE-II (Scale Rs. 5000-8000/-)

JE-I (Scale Rs. 5500-9000/-)

SE (Scale Rs. 6500-19500/-)

SSE (Scale Rs. 7450-11500/-)

By Option

Gr. ‘B’ Gazetted.

However any other department then

Helper-II (Scale Rs. 2550-3200/-)

Helper –I (Scale Rs. 2610-3540/-)

Tech-III (Scale Rs. 3050-4590/-)

Tech-II (Scale Rs. 4000-6000/-)

Tech-I (Scale Rs. 4500-7000/-)

Sr. Technician (Scale Rs. 5000-8000/-)

JE-II (Scale Rs. 5000-8000/-)

JE-I (Scale Rs. 5500-9000/-)

SE (Scale Rs. 6500-10500/-)

SSE (Scale Rs. 7450-11500/-)

By Option

Gazetted Gr. ‘B’

FREQUENTLY ASKED QUESTION

1. Can I take leave any time?

Leave is not a matter of right. It has to be applied for and sanctioned.

2.How many days leave can I apply for at a time?

There is no limit, however it has to be of a reasonable time.

3. How can I extent my leave?

By submitting application with sufficient reason.

4. Can I take leave on medical ground?

By producing medical certificate from Authorized Medical Practitioner but during the
PMC ban period by producing sick certificate from Railway Medical Practitioner.

5. What is PMC & RMC?

PMC is sick certificate issued by Private Medical Practitioner.
RMC is sick certificate issued by Railway Medical Practitioner.

6. What happens if I avail more leave than is due to me?

No payment will be made for that period.

7. Will you show me how to give my pass declaration?

Fill up the declaration form as given below and submit to the Unit In-charges.
 DECLARATION FORMAT FOR PASS & PTO

(TO BE FILLED BY THE EMPLOYEE)

P.F. Number:________________________ Bill Unit No: _____________________

Name of the employee.__________________________Designation:_____________

Marital statue:_______________________ (M-Married, U-Unmarried, Divorced,

W-Widow/Widower)

Department:______________________________

Rate of Pay:______________________________

Date of Appointment:______________________

Family & dependent members for whom Passes & PTOs are admissible in terms
IRCA Pass Rule.
Sl.No Name Relationship Sex Date of Birth

Signature of the employee

Forwarded to _____________________(Pass Section)_____________________for

information and necessary action please.

Signature of Subordinate with office seal

8. Who can be counted as dependents for Pass and medical facility ?
The term ‘dependent relatives’ includes the following for getting the pass and
medical facilities

(a) Mother or step mother, if widow (b) unmarried or widowed sister or step-sister
provided father is not alive (c) brothers or step-brothers under 21 years of age
provided father is not alive (d) married daughters/step-daughters whose husbands are
missing for a period of at least seven years(on production of an affidavit) provided
they reside with and are wholly dependent on the employees. The age restriction as in
clause (c) above will not apply to bonafide students of recognized Educational
Institutions and also to invalid brothers or step-brothers on appropriate certification.
A dependent relative to a Railway servant shall be deemed to be wholly dependent on
Railway servant only it his/her income from all sources does not exceed Rs. 1500/- +
DP+DA or 15 % of the par of the Railway servant which ever is more.

9. What is no hospital is there at the place I am posted ?

You will immediately report to Unit In-charge who in turn will inform you about the
visiting days of the line doctor.